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Home My WebLink About03-73 Resolution No. 03-73 RESOLUTION AUTHORIZING THE DISTRIBUTION OF GRANTS TO YOUTH SPORTS ORGANIZATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, is hereby authorized and directed to distribute grants to the following youth sports organizations for the purposes specified herein and pursuant to the terms and conditions in the agreements between the City of Elgin and the respective youth sports organizations : Organization and Purpose Amount American Little League Two Score Boards $ 9, 000 Storage Building 13 , 000 $22 , 000 American Legion Replace Lighting Cross Arms $ 6 , 000 $ 6, 000 Continental Little League Additional Concession Area $40 , 000 $40 , 000 National Little League Bury Overhead Electric $ 3 , 000 $ 3 , 000 Teener League Replace Water Main $ 4 , 000 Replace Backstop 1, 500 Asphalt Paths 3 , 500 $ 9, 000 Contingency $ 8 , 000 Total Grant Allocations $88 , 000 /s Ed Schock Ed Schock, Mayor Presented: March 12 , 2003 Adopted: March 12 , 2003 Omnibus Vote : Yeas : 6 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk �,(0 FSC/ § City of Elgin A. " " ko f 111. G February 21, 2003 N RECREATIONAL LEISURE ANO CULTURAL OPPORTUNITIES TO: Mayor and Members of the City Council E�RAII �ITI�ENS FROM: Olufemi Folarin, Interim City Manager SUBJECT: Request for Approval of the Youth Sports Grants Capital Improvement Requests PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to approve the 2003 Youth Sports grants as recommended by the Parks and Recreation Advisory Board at its January 28, 2003 meeting. BACKGROUND The City Council allocated $88, 000 in the 2003 budget to distribute among the nine youth sports organizations for capital improvement projects . In 2002, an emphasis was placed upon concession stand remodeling, storage buildings and scoreboards. The projects allocated for 2002 have been completed or are in the final stages of construction. The score boards are on order to be delivered and installed by early spring 2003 . The major portion of the allocated funds in 2003 will go to Continental Little League for concession stand enlargement . American Little League will receive a much needed storage building and score boards. The remaining funds will be utilized for safety related issues concerning burying high voltage lines, light cross arm replacement, and water supply line replacement . The projects and cost estimates are as follows : Youth Sports Organization February 21, 2003 Page 2 League Project Funding Organization Total American 2 score boards $ 9, 000 Storage building 13 , 000 $22, 000 American Replace lighting $ 6, 000 $ 6, 000 Legion cross arms Continental Additional $40, 000 $40, 000 concession area National Bury over-head $3, 000 $ 3, 000 electric Teener Replace water main $4, 000 Replace back stop $1, 500 Asphalt paths $3, 500 $ 9, 000 rm. Contingency $ 8, 000 Total grant allocations $88, 000 Any remaining funds will be utilized for the purchase of additional score boards scheduled for 2004 . Attached is a copy of the 2002-2006 Youth Sports Five year Improvement Guideline Plan. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Input was received from the youth sports organizations and approved by the Parks and Recreation Advisory Board on January 28, 2003 . FINANCIAL IMPACT rir\— There are sufficient funds budgeted and available in the Riverboat Fund, account number 275-0000-791 . 80-44 Youth Sports Grants in the amount of $88, 000 to fund these improvements. for- Youth Sports Organization February 21, 2003 Page 3 LEGAL IMPACT 7\1\j\la. None ALTERNATIVES 1 . To approve funding the 2003 Youth Sports Grants Capital Improvement requests as recommended by the Parks and Recreation Advisory Board. 2 . Do not to approve the above funding plan. RECOMMENDATION It is recommended that the City Council approve the 2003 Youth Sports Grants Capital Improvement requests totaling $88, 000 as recommended by the Parks and Recreation Advisory Board. Respectfully submitted, • Olufemi Fo ,arin Interi•• - . .ger JTB Attachments r 1 YOUTH SPORTS ORGANIZATIONS 5-_)AR IMPROVEMENT GUIDELINE ' (Revised January 21,2003) 2002 2003 2004 2005 2006 Future American -0- 2 Score Board$9,000 bleacher pads Batting cages Landscape Field renovation Storage bldg. $1,800 championship $13,000 field(round up all Total$1,800 Total$9500 vegetation,grade, Total$22,000 , drainage,irrigation and seed) American Legion Replace light cross -0- Field lights -0- -0- arms Total$50,000 Total$6,000 Classic Score board$4,500 -0- Batting cage$7,500 Landscape Fencing Bleachers 4@1,100 $4,400 Pads$1,800 Total$10,700 Total -0- Total$7,500 -0- Total$25,000 Continental -0- New concession bldg. Score boards batting cages Field renovation $40,000 3 @$4,500 championship field(round up vegetation,grade, drainage,irrigation Total$40.000 Total$13,500 Total$9.500 and seeding) National Building$40,000 Bury over head Expansion of Asphalt parking lots Field renovation Score board#1 $4,500 electric line announ.booth/ and paths championship field 2 field(round up Total$44,500 Total$3.000 Total$18,000 vegetation,grade, drainage,irrigation and seeding) YOUTH SPORTS ORGANIZATIONS 5-1 1AR IMPROVEMENT GUIDELINE (Revised January 21,2003) 2002 2003 2004 2005 2006 Future Teener Building$22,000 Replace main water Replace asphalt Score board$4,500 line.$4,000 walks Replace back stop $1,500,asphalt walks Total$3,000 Total$26,500 $3,500 Total$9,000 -0- -0- score board,$5,000 4 Bleachers Landscape Pee Wee fencing,$12,000 $6,000 Total$15,000 Kickers Warmup walls$2,500 -0- Goal signs$300 Drainage$22,000 Future lighting/shelter fence$3,400 Total$5,900 Heat -0- -0- large bleachers 2 Announcer -0- sets booth/water Total$4,000 ftn/dugout roofs Total Spent$87,600 Sub total: $80,000 Sub total: $66,100 Sub total:to be -0- -0- determined Total budgeted contingency: $8,000 Budget$62,480 $87,600 Budget: $88,000 Budget: $66,880 Budget: $62,480 *Note Items in 2002 are items that have been completed.