The URL can be used to link to this page

Home My WebLink About03-364 Resolution No. 03-364 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH SENTINEL TECHNOLOGIES, INC. FOR VOICE OVER IP PHONE SYSTEM WHEREAS, the City of Elgin has heretofore entered into a contract with Sentinel Technologies, Inc . for Voice Over IP Phone System; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is hereby authorized and directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: December 17, 2003 . Adopted: December 17, 2003 Omnibus Vote : Yeas 6 Nays : 0 Attest : s/Dolonna Mecum Dolonna Mecum, City Clerk CHANGE ORDER#1 and FINAL TO AGREEMENT BETWEEN SENTINEL TECHNOLOGIES INC. AND THE CITY OF ELGIN The Agreement dated March 24, 2003 by and between the City Of Elgin, Illinois, a municipal corporation, and SENTINEL TECHNOLOGIES INC, an Illinois corporation, is hereby amended. This amendment shall take precedence over any inconsistency or contradiction between it and the Agreement. In consideration of the promises and covenants contained herein, and other good and valuable consideration, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree as follows: Sentinel shall provide the additional hardware as specified on the attached Project Change Request form PCR-001 and City shall pay agreed not to exceed price as specified on the attached Project Change Request form PCR-001. This additional hardware is required due to additions and changes to the functional requirements of the project that were not reasonably foreseeable in the original RFP and unexpected at the time the original contract was issued. The remainder of the agreement between the parties hereto dated March 24, 2003 shall remain in full force and effect. IN WITNESS WHEREOF, this Change Order #1 and Final has been signed by authorized representatives of SENTINEL TECHNOLOGIES INC. and the City Of Elgin. SENTINEL CITY OF ELGIN BY: . Name: er/R,/ 6Seo/fAl/f Name;04pfC/24-A?/ �� Title: �c 2 '' �� Title: "j+- . sentinel Project Change Request(PCR) Form Change Order Number 1 Reference/PCR Number: PCR 001 Date PCR Written: November 28, 2003 Client Name: City of Elgin Change Name: Hardware Addition Description of Change: Additional Hardware for VOIP Project RFP 03-002 Terms and Conditions of Agreement dated 24 March 2003 Apply. Vendor Part Number Description Qty Unit Ext.Price Cisco CP-7960G-CH1 Cisco 7960 2 Line IP Phone 10 348 3,480 Cisco CP-7940G-CH1 Cisco 7940 2 Line IP Phone 50 263 13,150 Cisco CP7912G Cisco 7912 1 line IP Phone Credit for return 50 -157.31 -7,862.50 Cisco VG248 48 Port Analog Voice Gateway 1 7,064 7,064 Cisco IAD2430 24 Port Analog Voice Router 1 2,446 2,446 Cisco WS-G5483 1000BTX GBIC 32 227 7,264 Cisco WS-G5484 1000BASE-SX Short Wavelength GBIC(Multimode only) 14 288 4,032 Cisco 2,870 2,870 WS-C3508G-XL-EN Catalyst 3508G XL Enterprise Edition 1 Cisco WS-C2950-12-EI 1,319 5,286 Catalyst 2950, 12 10/100 with 2 GBIC slots, Enhanced Image 4 Grand Total $37,729.50 .,,,--- / , dr, • Client Acceptance (Signature) Sent el Technologies Acceptance(Signature) - 25'- a3 Date Date <0 OFE4Q c, ..—,,,,I.� � § City of Elgin Agenda Item No. E 101 November 28, 2003 fro , p G 0 i Las , 0� I TO: Mayor and Members of the City Council N rto ,; FROM: David M. Dorgan, City Manager FINANCIALLY STABLE GITYGCIVERNMENT EFFKIENT SERVICES, Jeffery D. Massey, MIS Director AND OLaLITYINFRASTRUCTURE SUBJECT: Authorization for Change Order No. 1 and Final Payment on the Contract for RFP 03-002 Voice Over IP Phone System with Sentinel Technologies, Inc. PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to approve Change Order No. 1 and final payment to Sentinel Technologies, Inc for the Voice Over IP Phone System project, RFP 03-002 . rBACKGROUND The City Council awarded the contract for the Voice Over IP Phone System - RFP 03-002 to Sentinel Technologies, Inc on February 26, 2003 . This project consisted of replacing the existing SBC Centrex based phone system with a state-of-the-art Cisco Voice Over IP Phone system. The phone system consists of 953 lines with more than 700 devices attached. The Change Order consists of additional equipment that was required due to corrections, changes and additions to the functional requirements of the project by several departments and to connect additional facilities, not part of the original RFP, to the phone network. A schedule is attached showing the details of the changes to the project . Change Order No. 1 totaled $37, 729. 50 . The cost of the original contract was $558, 222 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FANCIAL IMPACT ir/\. The total cost of the Change Order is $37, 729. 50 . There are rk sufficient funds available ($133, 800) in Riverboat Fund, Capital f4 e-- Change Order No. 1/Final Payment for Sentinel Technologies, Inc . November 28, 2003 Page 2 Projects account number 275-0000-791 . 92-47, project 219511 MIS Strategic Plan Initiatives to pay for this change order and final payment . The form of the change order is being reviewed by the legal department . ALTERNATIVES 1 . Approve Change Order No. 1 and final payment as recommended. 2 . Do not approve Change Order No. 1 and final payment . RECOMMENDATION It is recommended that the City Council approve Change Order No. 1 in the amount of $37, 729 . 50 and authorize final payment of $37, 729 . 50 to Sentinel Technologies, Inc for the Voice Over IP Phone System Project, RFP 03-002 . Respectfully submitted for Council consideration. j m/JM Attachment • ( Change Order No. 1/Final Payment for Sentinel Technologies, Inc. November 28, 2003 Page 3 Change Order#1 Details PD Dispatch Center Equipment: 48 Port Cisco VG248 Voice Gateway: 7,064.00 24 Port Cisco IAD2430 Voice Access Router: 2,446.00 Fire Department Phone Upgrades single line to 2 line phones 13,150.00 Less credit for returns -7,862.50 Additional 6 line phones for various departments: 1-HR, 1-Hemmens, 2-Legal, 3-Public Works, 1-PD, 1-Water,1-Spare 3,480.00 Total phone equipment: 18,277.50 Network Switches: *32 Additional interface modules 7,264.00 to complete switch to switch connections: *14 Additional interface modules for building e"' to building connections: 4,032.00 Additional data/voice switches Lords Park (2) Police Dept(2) Hemmens (1) 8,156.00 Total Network Equipment 19,452.00 Total Change Order: 37,729.50 *The number of interfaces required were misstated in the original RFP this is not a change to the project as such, but a correction.