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Home My WebLink About03-36 .-- - Resolution No. 03-36 viResolution for Maintenance of Illinois Department Streets and Highways by Municipality of Transportation Under the Illinois Highway Code BE IT RESOLVED, by the City Council of the (Council or President and Board of Trustees) City of Elgin , Illinois, that there is hereby (City,Town or Village) (Name) appropriated the sum of $2,891,700.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2003 to December 31, 2003 BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s)for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. I, Dolonna Mecum Clerk in and for the City (City,Town or Village) of Elgin , County of Cook and Kane hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council at a meeting on February 12, 2003 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this ?-/#- day of February, 2003 (SEAL) �«'�'' — Elgin City Clerk (City,Town or Village) APPROVED Date Department of Transportation District Engineer BLR 4123(Rev.6/2000) - VIllinois Department Municipal Estimate of of Transportation Maintenance Costs Period 01/01/03 to 12/31/03 Municipality City of Elgin Estimated Cost of Maintenance Operations Material, Equipment or Labor Maintenance Operation Quantity Operation Cost (No.-Description-Total Quantity) Item and Specification Unit Cost Cost and Unit Catch Basin Cleaning 'Equipment $ 60,000.00 Labor $ 80,000.00 $ 140,000.00 Bituminous Patching Equipment $ 60,000.00 Labor $ 90,000.00 Bit. Mix Group 1 1360 tons $ 25.00 $ 34,000.00 Bit. Mix Group 2 200 tons $ 80.00 $ 16,000.00 $ 200,000.00 Bituminous Paving Equipment $ 10,000.00 Labor $ 20,000.00 Bit. Mix Group 1 3200 tons , $ 25.00 $ 80,000.00 $ 110,000.00 Snow&Ice Control Equipment $ 153,700.00 Labor $222,500.00 Salt(state contract) 5440 tons $ 31.00 $ 168,640.00 Deicing Chemicals(state contract) $ 10,000.00 $ 554,840.00 Storm Sewer Cleaning Equipment $ 16,060.00 Labor ' $ 34,000.00 $ 50,060.00 Curb&Gutter Equipment $ 25,000.00 Labor $ 30,000.00 $ 55,000.00 Street Sweeping Equipment $ 180,000.00 Labor $220,000.00 $ 400,000.00 Traffic Markings Equipment $ 32,500.00 Labor $ 32,500.00 Thermoplastic(contract) $ 75,000.00 Paint(contract) $ 85,000.00 $ 225,000.00 Traffic Signals Equipment $ 40,000.00 Labor $ 50,000.00 Paint(contract) $ 50,000.00 Maint.(IDOT contract IL 19) $ 6,800.00 $ 146,800.00 Street Resurfacing Intermittent(contract) $600,000.00 ,Unimproved Streets(contract) . $ 150,000.00 $ 750,000.00 Bridge Maintenance By Contract $ 100,000.00 $ 100,000.00 Maintenance Engineer By Contract $ 160,000.00 $ 160,000.00 Total Estimated Maintenance Cost $ 2,891,700.00 Submitted Approved Chitsk,al,„ By: Q---- 04, Int. City Manager Municipal Offici Title District Engineer Submit Four(4)Copies to District Engineer BLR 8202(Rev.7/01) ° 7 City of Elgin Agenda item No., , ,,,,, ,„9TE1)10'� E February 7, 2003 L ; f, 1 iti01 r� d 11 : tiff) L r ill di 1 TO Mayor and Members of the City Council N ' rtt►i :`` 1,1 FINANCIALLY STABLE CITY GOVERNME NT FROM: Olufemi Folarin, Interim City Manager EFFICIENT SERVICES. AND QUAUT Y INFRASTRUCTURE SUBJECT : Approval of Resolution for 2003 MFT Municipal Estimate of Maintenance Costs PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the passage of the annual Motor Fuel Tax Resolution for General Maintenance Funds for 2003 . BACKGROUND Motor Fuel Tax (MFT) funds are tax monies collected by the State of Illinois at the time of fuel purchase, including gasoline and diesel fuel . A portion of the funds collected by the State are returned to municipalities and townships for road, signal and street light maintenance . The distribution is based on the historical per capita allocation adjusted for inflation. Based on this criteria, the MFT funds due to be provided to the City of Elgin in 2003 are $2 , 700, 000 . Combined with prior unencumbered funds and miscellaneous revenue, the total budget for 2003 is $2 , 891, 700 . 00 . The action being taken at this time is the approval of a resolution designating the budget amount for 2003 and of a Municipal Estimate of Maintenance Costs outlining the activities to be funded and the estimated budget for each. Both documents are required by IDOT and are attached. Only specific work related to the maintenance of streets, pavements, drainage pipes, street lights and traffic signals is eligible under the MFT program. Work can be done by in-house crews with costs for labor, equipment and materials being identified and reimbursed. erk Contracting for the design/bidding and performance/construction of the work is also allowed. ` Approval of Resolution for 2003 MFT Municipal Estimate of Maintenance Costs February 7, 2003 Page 2 Of the contract maintenance activities on the attached Estimate, two require further description: Unimproved Street Maintenance - A program in its forth year that will reshape and reseal (with a chip seal surface) the unimproved streets in: 1) the portion of the former Area 4 Special Assessment District near Wing Park. This area was to be completed in 2002 , but due to a poor bidding environment, was not awarded and will be completed as a part of the 2003 program. 2) the area south of Larkin Avenue and north of US 20 . Intermittent Street Resurfacing - An ongoing program of rk base repairs and asphalt overlays that this year will address 1) Dundee Avenue from just south of Summit Street to just north of Kimball Street 2) Highland Avenue from Randall Road to Airlite Street 3) Larkin Avenue from McLean Boulevard to Highland Avenue These streets were chosen by staff based on a condition survey and the timeliness of applying a maintenance overlay in order to avoid a more expensive reconstruction at a later date . These streets were submitted as part of the five year plan for each program in the 2003 budget . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. e2IINTANCIAL IMPACT The appropriation resolution in the amount of $2 , 891, 700 . 00 equals the amount budgeted for 2003 in the Motor Fuel Tax Fund . . em- Approval of Resolution for 2003 MFT Municipal Estimate of Maintenance Costs February 7, 2003 Page 3 (Fund # 290) . Funding for the various activities have been adjusted from those shown in the budget document as project costs have been refined. Budget line item expenditure accounts will be adjusted to agree with this estimate after the passage of the resolution. WEGAL IMPACT None . ALTERNATIVES 1 . Approve as recommended. 2 . Do not approve the resolution and expenditure statement and choose to spend the MFT funds in another fashion. rik RECOMMENDATION It is recommended that the City Council approve attached Motor Fuel Tax (MFT) Resolution for Maintenance of Streets and Highways in the amount of $2 , 891, 700 . 00 to fund necessary and customary roadway maintenance activities . Respectfully submitted, Olufemi Fo .rin Interi C • - _ - .•er JML:cab eft. 0 Illinois Department Municipal Estimate of of Transportation Maintenance Costs d 01/01/03 to 12/31/03 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance Operation Material, Equipment or Labor (No.-Description-Total Quantity) Item and Specification Quantity Unit Cost Cost Operation Cost and Unit Catch Basin Cleaning Equipment $ 60,000.00 Labor $ 80,000.00 $ 140,000.00 Bituminous Patching Equipment $ 60,000.00 Labor $ 90,000.00 Bit. Mix Group 1 1360 tons $ 25.00 $ 34,000.00 Bit. Mix Group 2 200 tons $ 80.00 $ 16,000.00 $ 200,000.00 Bituminous Paving Equipment $ 10,000.00 Labor $ 20,000.00 Bit. Mix Group 1 3200 tons $ 25.00 $ 80,000.00 $ 110,000.00 Snow&Ice Control Equipment $ 153,700.00 Labor $222,500.00 Salt(state contract) 5440 tons $ 31.00 $ 168,640.00 Deicing Chemicals(state contract) $ 10,000.00 $ 554,840.00 Storm Sewer Cleaning Equipment $ 16,060.00 Labor $ 34,000.00 $ 50,060.00 Curb&Gutter Equipment $ 25,000.00 Labor $ 30,000.00 $ 55,000.00 Street Sweeping Equipment $ 180,000.00 Labor $220,000.00 $ 400,000.00 Traffic Markings Equipment $ 32,500.00 Labor $ 32,500.00 Thermoplastic(contract) $ 75,000.00 Paint(contract) $ 85,000.00 $ 225,000.00 Traffic Signals Equipment $ 40,000.00 Labor $ 50,000.00 Paint(contract) $ 50,000.00 Maint.(IDOT contract IL 19) $ 6,800.00 $ 146,800.00 Street Resurfacing Intermittent(contract) $600,000.00 Unimproved Streets(contract) $ 150,000.00 $ 750,000.00 Bridge Maintenance By Contract $ 100,000.00 $ 100,000.00 Maintenance Engineer By Contract $ 160,000.00 $ 160,000.00 Total Estimated Maintenance Cost $ 2,891,700.00 eiikmitted Approved By: Int. City Manager Municipal Official Title District Engineer Submit Four(4)Copies to District Engineer BLR 8202(Rev.7/01)