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Home My WebLink About03-329 Resolution No. 03-329 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH F.J. BERO & COMPANY, INC. FOR THE PUBLIC WORKS FACILITY WHEREAS, the City of Elgin has herletofore entered into a contract with F.J. Bero & Company, Inc . foi plumbing modifications at the public works facility; and WHEREAS, it is necessary and desirably to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE ,CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is hereby authorized and directed to executChange Order No. 1, a copy of which is attached hereto and ade a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: December 3 , 2003 Adopted: December 3 , 2003 Omnibus Vote : Yeas : 6 Nays : 0 Recorded: December 4 , 2003 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ELGIN,ILLINOIS PROJECT 339570—NEW PUBLIC WORKS FACILITY CHANGE ORDER No. 1 FOR BID ITEM D-2 SCOPE: Change Order No. 1 will add work items to and dedct work items from the lump sum contract with F. J. Bero & Company, Inc for Bid Item D-2, "Pl bing Modifications"of the New Public Works Facility Project - Bid Package D. REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is authorized by law. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be revised is as follows: ITEM TOTAL 1. Add service sink, electric water cooler and emergency shower/ $5,302.00 eye wash station required but not on plans in vehicle maintenance main shop 2. Disconnect 3"water meter and backflow preventer and install on $5,377.00 new, separate domestic water service 3. Install 4"vent pipes on new floor drain system and triple basins and $ 4,869.00 add roof drain piping for addition, required but not shown on plan 4. Install one set of 48" diameter by 11' deep triple basins in li I u of the $17,806.00 two sets of 18"diameter by 3' deep triple basins shown on Ian, add two maintenance manholes, install waste and vent piping fo trench drain not shown on plan, eliminate 15 floor cleanouts. Inst waste sink not shown on plans. 5. Install emergency shower/eye wash station in welding shopinot shown $2,858.00 on plan 6. Install emergency shower/eye wash station and electric water cooler $4,157.00 not shown on plan on side of sink in vehicle maintenance supply room 7. Install 3"copper piping between new domestic water service and $3,882.00 existing building cold water system. 8. Substitute Schedule 40 PVC pipe for cast iron and copper vrraste and ($10,000.00) vent piping shown on plans ELGIN,ILLINOIS PROJECT 339570—NEW PUBLIC WORKS FACILITY CHANGE ORDER No. 1 FOR BID ITEM D-2 Page 2 9. Retain existing fixtures in restrooms by Engineering area � ($1,718.00 ) 10. Install 850 gallon supply tank with booster pump and valve to correct $6,558.00 water supply deficiency to 1.5 "hoses in equipment wash bty. 11. Install additional water supply piping in mechanical room and wash $5,989.00 bays not shown on plan 12. Install new waste and vent piping, drains and cleanout for mechanical $4,983.00 room and lube room. 13. Installspit, 2 floor drains and cleanout in west wash b for auto- $2,670.00 sump Y matic under carriage wash 14. Replace 6 gallon electric water heater in Engineering area after failure $1128.00 15. Install double sink in remodeled men's restroom $3,202.00 16. Install hose faucet on roof by hatch for HVAC unit cleanin $529.00 The original contract with F.J. Bero & Company, Inc. is for$27,846.00. By reason of Change Order No. 1, the contract for Bid Item D-2, "Plumbing Modifi ations"of the New Public Works Facility Project - Bid Package D will be increased by the amount of fifty-seven thousand five hundred ninty-two and 00/100 dollars($57,592.00). The new contract amount, inclusive of Change Order No. 1 is three hundred fifty-five thousand four hundred thirty-eight and 00/100 dollars($355,438.00). OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this 19th day of November, 2003. Recommended: PUBLIC WORKS DEPARTMENT By: John M. Loete Title: Public Works Director • ELGINILLINOIS PROJECT 339570—NEW PUBLIC WORKS FACILITY CHANGE ORDER No. 1 FOR BID ITEM D-2 Page 3 Date: 11/6/03 Accepted: g- -- F.J. BERO & COMPANY,INC. Party of the Second Part (Contractor) By: John F. Bero Title: President Date: 1/ A9/2 Approved: lie2a4) CITY OF ELGIN Party of the First Part(Owner) By: A2,fArtet Title: l //7. Date: / Z- /O75:-3 0 OF e` _G`�c'~ City of Elgin Agenda Item No. > i4 y 1 ill � -�,TCDFE�. E ` of L November 14, 2003 :, G al11, b At NTO: Mayor and Members of the City Council ; , Al ` ., FINANCIALLY STABLE CITYGOVERNMENT �^ EF FKIC IENT SERVES, FROM: David M. Dorgan, City Manager /20AND OLaUTY1NFRASTfiUCTJRE John M. Loete, Public Works Director SUBJECT: Authorization of Change Order No. 1 to the Contract for Bid Item D-2, "Plumbing Modifications" for the New Public Works Facility PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorization of Change Order No. 1 for', the subject contract with F. J. Bero & Co. C G O BA K R UND The City Council awarded the contract fordplumbing modifications (Bid Item D-2) at the new Public Works Fcility to F. J. Bero & Company at the meeting on April 23, 2003 . The project consisted of some extensive modifications to the drainage, waste and water supply systems in the building to face state the specialized uses in the department, especially thevehicle maintenance and storage functions . At the time of contractlapproval, it was indicated that since most of the contra is involved remodeling of an existing building, unknown c nditions would arise requiring plan changes . A project budget balance was maintained to address these conditions . Change Order No. 1 (attached) will add forteen items of work at a cost of $69, 310 . 00 and take advantage o two value engineering suggestions from the contractor for a d duction of $11, 718 . 00 . The net increase in the contract cost lis $57, 592 . 00 and the adjusted value of the contract with F. J. Bero & Company is $355, 438 . 00 . Of the added work items, eight ($28,1329) were to address modifications required by unexpected 1 conditions discovered during construction and six ($40, 891) were to address items not on the plans, but needed to comply with Hodes . These items arose (Pik CO#1 For Bid Item D-2, New Public Works Facility November 14, 2003 Page 2 during the course of the project and had to be addressed quickly to allow completion and meet the schedu]1e for vacation of the Ann St. facility. T COMMUNITY GROUPS/INTERESTED PERSONS CONTACED None OVk'tINANCIAL IMPACT T 1 The total cost of this change order is $57, 592 . 00 . Funding for the Public Works Facility Project is budgeted under project number 339570 in the following accounts : Fund Account Number Amount Riverboat Fund 275-0000-791 . 92436 $ 4, 215, 010* Riverboat Lease Fund 276-0000-795. 92436 1, 985, 000 1996A Bond Sale (water) 376-4000-795 . 92-1.36 809, 945 r2000 Bond Sale 380-0000-795 . 92436 1, 000, 000 2000 Bond Sale (water) 380-4000-795 . 92-36 132, 945 2002 Bond Sale 382-0000-795 . 92-36 3, 800, 000 2002 Bond Sale (water) 382-4000-795. 92-36 200, 000 1992 Bond Sale 392-4000-795 . 92-41 57, 110 Total $12, 200, 010 *Includes Precision Glass rental payments of $411, 510 and a budget transfer of $88, 500 from the 2003 Street Resurfacing Program (number 39905A) . Of this amount, $221, 506. 13 remains unencumbered in the project budget as of 11/11/03 . A summary of actio1ns to be funded by this . balance is below. Item Status Cost CO#1 Item D-2 11/19/03 Agenda I $ 57, 592 . 00 CO#1 Item A-6 11/19/03 Agenda I 18, 250 . 00 CO#1 Item C-7 11/19/03 Agenda I 11, 000. 00 Added Cost As Of 11/19/03 1 $ 86, 842 . 00 t rCO#1 For Bid Item D-2, New Public Works Facility November 14, 2003 Page 3 If approved, the action items on the agen a tonight will leave a balance of $134, 664 . 13 to provide for othe contingencies . \j\H5nyEGAL IMPACT None ALTERNATIVES 1 . Approve Change Order No. 1 as recommended. 2 . Do not approve Change Order No. 1 . RECOMMENDATION It is recommended that the City Council authorize execution of Change Order No. 1 with F. J. Bero & Company in the amount of $57, 592 . 00 to the contract for Bid Item D-2, "Plumbing Modifications" for the new Public Works Facility Respectfully submitted for Council consideration jml Attachment ("‘