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HomeMy WebLinkAbout03-30 Resolution No. 03-30 RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDED FACADE IMPROVEMENT PROGRAM AGREEMENT WITH VICTOR GONZALEZ (11 N. State Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a First Amended Facade Improvement Program Agreement on behalf of the City of Elgin with Victor Gonzalez for the property commonly known as 11 N. State Street, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: February 12 , 2003 Adopted: February 12 , 2003 Omnibus Vote : Yeas : 6 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk • I , FIRST AMENDED FACADE IMPROVEMENT PROGRAM AGREEMENT 11 N. State Street THIS FIRST AMENDED FACADE IMPROVEMENT PROGRAM AGREEMENT is made and entered into this Alf+ day of r"E,',EU Al2-Ll, 2003, by and between the City of Elgin, Illinois, a municipal 4 rporation (hereinafter referred to as "City") , and Victor Gonzalez (hereinafter referred to as "Owner WHEREAS, the parties hereto have previously entered into a Fagade Improvement Program Agreement for the property located at 11 N. State Street, Elgin, Illinois, dated July 3, 2002 (hereinafter referred to as "Original Agreement" and attached hereto as Attachment "A") ; and WHEREAS, the parties hereto have each determined it to be in their best interests to amend Original Agreement to provide for additional financial assistance from City to Owner for additional facade improvement work. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree to amend Original Agreement as provided by this First Amended agreement herein. Section 1 . The total approved project costs for facade improvements for the structure referred to herein shall be $58,600.00, as set forth in Attachment B attached hereto (such total approved project costs for facade improvements are hereinafter referred to as Eligible Costs" and such structure is hereinafter referred to as the "Structure") . The City shall pay the Owner a sum not to exceed $29, 300. 00, being 50% of the total Eligible Costs, for facade improvements to the Structure approved pursuant to the provisions of this Agreement. The project shall be confined to approved improvements made to that part of the Structure visible from any public right-of- way. All parties hereto agree that all payments from the City provided for herein shall be made to Victor Gonzalez, who shall provide the City with a full release upon receipt . Section 2 . Eligible costs shall include labor, material and equipment costs, and such other costs as may be reasonably necessary for the execution and completion of the facade improvement hereby provided for (hereinafter referred to as the "Work") , as designated from the design drawings and specifications approved by the Project Review Team pursuant to the provisions of Section 3 herein and prepared by Consultant (hereinafter referred to as "Plans") . Section 3 . No Work shall be undertaken or shall be considered to constitute the basis for an Eligible Cost until the design for such Work has been submitted to and approved in writing by the Project Review Team, consisting of the City's Urban Design and Preservation Specialist and City's Principal Planner, and any other member designated on the Project Review Team. Such design shall include, but not be limited to, a date certain by which the Work shall be completed. In no event shall such Work be completed more than one hundred eighty (180) days from the date of this Agreement, without the written consent of the Project Review Team. Section 4 . The Project Review Team shall be permitted access to Structure to periodically review the progress of the Work. Such review shall not be in lieu of any other inspections which may otherwise be required by law or by City. Any and all portions of the Work which do not, in the sole discretion of the Project Review Team, conform to the Plans or other applicable terms of this Agreement, shall be made to conform to the Plans and other applicable Terms of this Agreement upon written notice of the existence of such non-conforming portions. Section 5 . Upon completion of the Work, and upon final inspection and written approval by the Project Review Team and such other final inspections and approvals as may be required by law, Owner shall submit to City: (1) an executed, notarized itemized contractor statement reflecting the total cost of the Work and each portion thereof, including, but not limited to, the cost of labor (whether provided by any contractor or subcontractor) , materials and equipment; (2) copies of all bids, contracts and invoices submitted, executed or incurred pursuant to the Work; and (3) reasonable proof of payment of all costs incurred pursuant to the Work. All work shall be completed within a reasonable time as determined by City in City' s sole discretion. City may provide partial payments upon the completion of discrete items of work in each phase in City' s sole discretion as determined by City' s historic preservation specialist upon such terms as City' s historic preservation specialist may require. Section 6 City shall pay to Owner the sum .provided for at Section 1 herein within thirty (30) days of Owner's compliance with the provisions of Section 5 herein. In no event shall the amount paid to Owner exceed the amount specified in Section 1 of this Agreement. City may at City' s sole discretion make partial payments to Owner upon partial completion of the Work upon submission of invoices for such partially completed work and any applicable waivers of lien upon approval by City staff . Section 7 . In the event Owner fails to complete the Work in accordance with the terms of this Agreement, or otherwise breaches the terms of this Agreement, City may terminate this Agreement upon written notice of breach and termination to Owner, and any and all financial or other obligations on the part of City shall cease and become null and void. Section 8 . Upon completion of the Work, and for a period of five (5) years thereafter, Owner shall properly maintain the Work in its finished form, without alteration or change thereto, and shall not enter into any agreement, or take any other steps to alter, change or remove such Work, or to create or undertake any other Work which may constitute a deviation from the Plans, without prior written approval from the Project Review Team in its sole discretion. Section 9. Nothing herein is intended to limit, restrict or prohibit the Owner from undertaking any other Work in or about the subject premises which is unrelated to the facade improvement provided for in this Agreement . Section 10 . This Agreement shall be binding upon City and its successors, and upon Owner, Owner's successors and assigns for a period of five (5) years from and after the date of completion and approval of the Work. Owner shall provide subsequent Owner(s) of Structure with a 2 copy of this Agreement . This Agreement shall run with the land underlying Structure . Section 11 . If Owner does not own the underlying property for which Work is being done, Owner warrants and represents to City that Owner has a lease at the location for which the Work is proposed for a term of at least six (6) years . Owner further warrants and represents that he has received authorization from all owners of the property for which Work is to be done to accept funds under this program and to undertake the Work. Further, such owner (s) of the property for which Work is to be done hereby acknowledges that he is aware of this Agreement and authorized the Work which is to be made to the Structure. Said owner (s) of the property for which improvements are to be made further acknowledge that, as owner of the property, he is a party to this Agreement and is bound by the provisions of this Agreement specifically, but not limited to, the provisions of Section 6 of this Agreement . Each "Owner" signature hereto hereby warrants and represents that there are no other entities having an ownership interest in the Structure, which have not executed this Agreement . Section 12 . To the fullest extent permitted by law, Owner agrees to indemnify, defend and hold harmless the City, its officers, employees, boards and commissions from and against any and all claims, suits, judgments, costs, attorney' s fees, damages or other relief arising out of or resulting from or through or alleged to arise out of any reckless or negligent acts or omissions of Owner, Owner' s employees or agents in the performance of this agreement . In the event of any action against the City, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the City' s choosing. The provisions of this paragraph shall survive any termination and/or expiration of this Agreement . Section 13 . This Agreement shall not be construed to create a partnership, joint venture, employment or other agency relationship of any kind between the parties hereto. Section 14 . This Agreement shall be subject to and governed by the laws of the State of Illinois . The parties hereto hereby agree that venue for any and all actions which may be brought by each and either of them to enforce the provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois . Section 15 . The terms of this Agreement shall be severable. In the event that any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect . Section 16 . Owner's Name : Victor Gonzalez Address : 11 N. State Street City: Elgin, IL 60123 Telephone Number: (847) 695-1384 Property Location: 11 N. State Street 3 Ownership Interest : Property owner Contact Person: Victor Gonzalez, property owner Donato Frozolone, contractor (630) 766-9136 Section 17 . This First Amended Agreement constitutes the sole agreement between the parties hereto and supersedes the Original Agreement. No other agreements exist between the parties hereto either oral or written, and this Agreement may not be amended without written agreement by the parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first appearing above. As to CITY OF ELGIN: As to OWNE BY: Y•B . Olu emi ' olari ctor Gonzalez In rim i nager Property Owner ATTEST: *4x'14' /kU4-s"S" Dolonna Mecum, City Clerk 4 CITY OF ELGIN FACADE IMPROVEMENT PROGRAM AGREEMENT 11 N. STATE STREET T IS AGREEMENT is made and entered into this day of 2002, by and between the City of Elgin, Il inois, a murdci,Aal corporation (hereinafter referred to as "City") , and Victo Gonzalez, the property owner, (hereinafter referred to as "Owner") . WHEREAS, City has established a facade improvement program (hereinafter referred to as "Program") for application within certain areas of the corporate limits of City designated by City as appropriate for such application (hereinafter referred to as "Rehabilitation Areas") ; and WHEREAS, Program is administered and funded solely by City for purposes of the control and prevention of blight, dilapidation and deterioration of Rehabilitation Areas; and WHEREAS, pursuant -to Program, City has undertaken to share the cost of facade improvements to certain structures within Rehabilitation Area, pursuant to the criteria set forth herein; and WHEREAS, Owner owns at least 50% of subject commercial building (s) , or is the tenant of commercial buildings) located within Rehabilitation Area, with owner having provided the owner's consent and authority to participate in Program pursuant to the terms and provisions of this Agreement . NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: Section 1 . The total approved project costs for facade improvements for the structure referred to at Section 16 herein shall be $30,280 . 00, as set forth in Attachment A attached hereto (such total approved project costs for facade improvements are hereinafter referred to as "Eligible Costs" and such structure is hereinafter referred to as the "Structure") . The City shall pay the Owner a sum not to exceed $15, 140 . 00, being 50% of the total Eligible Costs, for facade improvements to the structure approved pursuant to the provisions of this Agreement . The project shall be confined to approved improvements made to that part of the Structure visible from any public right-of-way. All parties hereto agree that all payments from the City provided for herein shall be made to Victor Gonzalez, who shall provide the City with a full release upon receipt . Section 2 . Eligible costs shall include labor, material and 1 equipment costs, and such other costs as may be reasonably necessary for the execution and completion of the facade improvement hereby provided for (hereinafter referred to as the "Work") , as designated from the design drawings and specifications approved by the Project Review Team pursuant to the provisions of Section 3 herein and prepared by Consultant (hereinafter referred to as "Plans") . Section 3 . No Work shall be undertaken or shall be considered to constitute the basis for an Eligible Cost until the design for such Work has been submitted to and approved in writing by the Project Review Team, consisting of the City's Urban Design and Preservation Specialist and City's Principal Planner, and any other member designated on the Project Review Team. Such design shall include, but not be limited to, a date certain by which the Work shall be completed. In no event shall such Work be completed more than one hundred eighty (180) days from the date of this Agreement, without the written consent of the Project Review Team. Section 4 . The Project Review Team shall be permitted access to Structure to periodically review the progress of the Work. Such review shall not be in lieu of any other inspections which may otherwise be required by law or by City. Any and all portions of the Work which do not, in the sole discretion of the Project Review Team, conform to the Plans or other applicable terms of this Agreement, shall be made to conform to the Plans and other applicable Terms of this Agreement upon written notice of the existence of such non-conforming portions. Section 5 . Upon completion of the Work, and upon final inspection and written approval by the Project Review Team and such other final inspections and approvals as may be required by law, Owner shall submit to City: (1) an executed, notarized itemized contractor statement reflecting the total cost of the Work and each portion thereof, including, but not limited to, the cost of labor (whether provided by any contractor or subcontractor) , materials and equipment; (2) copies of all bids, contracts and invoices submitted, executed or incurred pursuant to the Work; and (3) reasonable proof of payment of all costs incurred pursuant to the Work. Section 6 . City shall pay to Owner the sum provided for at Section 1 herein within thirty (30) days of owner's compliance with the provisions of Section 5 herein. In no event shall the amount paid to Owner exceed the amount specified in this Agreement or in the contractor statement. Section 7 . In the event Owner fails to complete the Work in accordance with the terms of this Agreement, or otherwise breaches the terms of this Agreement, City may terminate this Agreement upon written notice of breach and termination to Owner, and any and all 2 financial or other obligations on the part of City shall cease and become null and void. Section B . Upon completion of the Work, and for a period of five (5) years thereafter, Owner shall properly maintain the Work in its finished form, without alteration or change thereto, and shall not enter into any agreement, or take any other steps to alter, change or remove such Work, or to create or undertake any other Work which may constitute a deviation from the Plans, without prior written approval from the Project Review Team in its sole discretion. Section 9 . Nothing herein is intended to limit, restrict or prohibit the Owner from undertaking any other Work in or about the subject premises which is unrelated to the facade improvement provided for in this Agreement . Section 10. This Agreement shall be binding upon City and its successors, and upon Owner, Owner's successors and assigns for a period of five (5) years from and after the date of completion and approval of the Work. Owner shall provide subsequent Owner(s) of Structure with a copy of this Agreement. This Agreement shall run with the land underlying Structure. Section 11. If Owner does not own the underlying property for which Work is being done, Owner warrants and represents to City that Owner has a lease at the location for which the Work is proposed for a term of at least six (6) years. Owner further warrants and represents that he has received authorization from all owners of the property for which Work is to be done to accept funds under this program and to undertake the Work. Further, such owner (s) of the property for which Work is to be done hereby acknowledges that he is aware of this Agreement and authorized the Work which is to be made to the Structure. Said owner(s) of the property for which improvements are to be made further acknowledge that, as owner of the property, he is a party to this Agreement and is bound by the provisions of this Agreement specifically, but not limited to, the provisions of Section 6 of this Agreement. Each "Owner" signature hereto hereby warrants and represents that there are no other entities having an ownership interest in the Structure, which have not executed this Agreement . Section 12 . Owner hereby holds harmless and indemnifies City from and against any and all causes of action, suits, claims for damages, and any and all other liability, which may arise out of or in connection with Owner's or Owner's agents, employees and assigns' negligent performance of any of the terms of this Agreement . Section 13 . This Agreement shall not be construed to create a partnership, joint venture or employment relationship between the parties hereto. 3 Section 14 . This Agreement shall be subject to and governed by the laws of the State of Illinois. The parties hereto hereby agree that venue for any and all actions which may be brought by each and either of them to enforce the provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois . Section 15 . The terms of this Agreement shall be severable. In the event that any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect . Section 16 . Owner's Name: Victor Gonzalez Address : 11 N. State Street City: Elgin, IL 60123 Telephone Number: (847) 695-1384 Property Location: 11 N State Street Ownership Interest : property owner Contact Person: Victor Gonzalez, property owner Donato Frozolone, contractor (630) 766-9136. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first appearing above. As to CITY OF ELGIN As to OWNER: By: CA;5�i Olufemi Fol in Gonzalez Interim City r Property Owner ATTEST: Dolonna Mecum, City Clerk 4 JO/60797 Victor Gonzalez 11 N. State Street Elgin, IL. 60120 847-695-1384 Work to be performed at 11 N. State Street Elgin, IL. 60120 We will furnish all the eequired materials, which we guarantee will be as specified, and we will perform all the labor required for the completion of thefront facade of building 11 N. State Street, Elgin. Remove white paint from upper half of building. Clean brick and tuckpoint. INstall new windows on 2nd floor. New dryvit store front first level. 4 light fixtures in front of building. Painting of canopy at roof top. Permit fees by owner.. The above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a workmanlike manner for the sum of Twenty-four thousand three hundred eighty ($24,380.00) with payments to be made as follows: $2,600.00 down and balance as work progresses. Changes in the above specifications may be.made only upon written written agreement, and extra charges will be made_ All agreements are contingent upon strikes, accidents or delays beyond our control. You are to carry fire, tornado and other necessary insurance upon above work. Our workers are fully covered by Workmen's Compensation and Public Liability INsurance. THis froposal may be withdrawn by us at any time before acceptance._ Respectf submi 22; �' o Per 4 Acceptance The above prices; specifications and conditions a ccepted. Payments will be made as set forth above. Accepted Signe Date Signed MAY-14-02 MOH 22:29 P.02 • 9,5M ronstrlrtian Inc. Fax 708-484-6260 May 15 *02 07-103 K-2 ASMASM CONSTRUCTION INC. CONSTRUC'T'ION 2716 S.Grove Avenue Berwyn, IL 60402 phone: (708)494-956S Fax:(708)484-6260 PROPOSAL PROPOtAl.StlBltrrTFDTO PRONE DATE DFRAL ANDASOCIAT$a 43~136 01li7/02 aTER7 ...�_. M3WAM9 731"M?KT ANT- REBUHD ITGU MONT QR7,*TAM AND MP JOB LACATWN WOOD DAL$IL 460191 a 7S N STATE n.E[AU'>,1L We kreby wDm)t Rpedfleadow ad atlmatda for: 81JIID BRICK WAIL FOR NEW STORE FROW We Propose hereby to famish labor and material-complete in aeootdance with above specifications,for the (p I t g`sv sum Of 5 FIVE THOUSAND NINE FIUNVFM , DOLLARS(S ) AYMMAVISASPOL],c A 113 FOR MATP,RIALES 1/3 WORK IN PRO(:MS Ili UPON COMPLETION "NOTICE TO OWNFA Lode dM Morlrr kS Litn l�ct,tl0'a �daoRraatar.Llwer,marfd ur0.or sarslle ptrtea wkolrtot to impeow yaw Rr-7+aty-4 it not Pail rar 61aw. +.nieeRaouna+ol.lc.s arodaroehsosimqpbmt7wproenly.Usawd lmym=r Pv*aywzmw*be•ue dm=by aanabta.ouenaAQsmi, aedt adinpnwto.ar&eW o WAd catrHt hr dw we&ortr WmwA"ars ao3aslited&OK***a&*tide m0trnomaw afft am" d»popatr tittWdendntquieviRd»tsoettrteor'apSmodbtdbrseadadmw4tadaoe,saWlenddrRbbanaa�sR+tedlwtbn70910 rditowLSApkttRdaM0.'s addpiosb tsYwodtu et fot dr pedgtertot ordtc ews»db V.VW* 4 Ax de pptu m bra aldr ddnr Oren pmmm 6 ttbr,tanGoea OTIOR"t nmmub to tiro wo*dwenTbed io acrid cook" �WyprpeMhsrval•TL►atattpitw,tpsaiatpiost A'd�f°d //i�ioU+t�rS tad estdide6t nr midlctory and tra bratty tasPmd cywa+ Yet m we"hod to&watt a nw rwL rspoft ♦in to malt u VAkm abort: NatC Ttfi peape+e.t WAY be wMAnw by w YTM►�**bs_aqs DW dsootpune:, RiynenRS:. _ ATTACHMENT B SWORN STATEMENT FOR CONTRACTOR AND SUBCONTRACTOR TO OWNER f Illinois RECEIVED DuPag4 t` DEC 2 7 W •jar ..• ....................................being first dutysworn,on oalAdapows unJ:rip:Ihm A.•rt,n .. President of D. Fraz & Associates ..... ..................... ..... .. 321 Prospect Wood ...... ........... ood �Da2e,--IL,�•6U1�91 � �-� .................... ...................................................................... rorururtxrrh/?r V1CtOr GOn281Q2 1 1 1466 t h State' 9treet................ ...........--------.......................... ewner.....fee I>/ ..._ ..................................1111......1.11.1.......................,. ............... ... . nn Ihr l„1!n rrnX.6 rrnM1rd r.emt ce.r to wed County,lo-wit:....................................................:....................... 1 Aar f—the ru rn re r•f smd contract,the following recrnns have been contracted with,and have furnished.orare furnishing and preparing materials /..r anJ hu,a rho .tr 01P dmv tuber-amid improvement.That there Is due and to become duo them,resperttvety,the arnosau ur oppasiu their eaases fur materiotc ar lahnr ar ware&not this statement is triad.in said owner.....for the purpose of pro"ring from said owner.....fe/p0rtiat—Ih'na! 11.el n.......od(vrrrt er.and:sof•.df true andcompte topdtemenrof ul lsuchparsons,andoftheamounUimid,dueandtobecomeduethem. I[,A mem)kt of the fum of,or officer of the corptaation 0,naming same.11 a subcontractor so state and name the contractor.(2)Name at the ov,err or oo nt•r..(,h What 4v aonva.(or subcontract is for.(i)Partial or Final Payment. NAME AND ADDRESS CONTRACTFOR AMOUNT OP I TOTAL PREVIOUS AMOUHTOF BALANCE CONTRACT PAYMENTS THIS PAYMENT DUE Demo 9 uUmpgrgy D. IFF az , Fb-ffWd raz , Concrete D. Fraz 2,000 ,00 Mason _ Beneficial 4,,500 00 Carpentry Beneficial 15 500 00 Alum. & Glass _ Beneficial 81500 ,00 Paint'n .B. Decor 4 500 00 Painting Removal ll Pro 2,500 00 E 1--f rice .F. ElectricaL 6L800.00 enera _ • D, Fraz 00 o a AMOIWTOF ORIGINAL,('ONTRACr 563,300.00 TOTAL AMOUNT REQUESTED 1 EX"ERAS FO CONTRACT $ -0- LESS %RETAINED ~' s TOTAL CONTRACT AND FXTRAS 163,300.00 NET AMOUNT EARNED _ S CREW 1:5'I'000N7'RAC'I' s -0- AMOUNTOFP— R� EVIOUSPAYMENTS _ S NEJ'AMO1!NTOFCONTRACT $63,300.00 AMOUNT DUE THIS PAYMENT S BALANCE TO COMPLETE b __ h tv undetvtord thsr the total amount paid to date p1W the amount to Ucsted thix• :nmP;etrd to date. 9 PPlieatioA shall not exceed.......'S of the Cori Of work I agree to furnish Waivers of Lien for all materials under my contract when d nded, ........... (.h...,w(!OnJ tw,.m ro 6r(.n mr th(s.. J�,r of......... .. _ v ............... !9 1111 �Thc uhnee srvnrn statement•.•,;1,1 tM c.b;airal by the Darner before each and eve .Notary public �� v +Y Payment. Agenda item No. City of Elgin r 110 F1�. January 17, 2003 TO: Mayor and Members of the City Council ALIVE DOWNTOWN FROM: Olufemi Folarin, Interim City Manager SUBJECT: 11 North State Street Facade Improvement Program Property owner - Victor Gonzalez Amendment to Scope of Project Work PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a request to amend the scope of work proposed to be carried out at 11 N. State Street under the State & National Street Facade Improvement Program. BACKGROUND In June of last year, the City Council approved an application by . the property owner at 11 and 15 N. State Street to participate in the State Street Facade Improvement Program. The project at 15 N. State Street has now been completed and the property owner is planning on beginning work at the property at 11 N. State Street . The initial proposal for the project included the following work: 1 . Paint removal from 2nd story facade 2 . Masonry tuckpointing and cleaning 3 . New windows on 2nd story fagade 4 . New light fixtures 5. Paint cornice at roof top 6 . Install new storefront in brick at the recommendation of the City Council and in the existing configuration The total project cost amounted to $30,280 and the City participation at 50% amounted to $15, 140 . The property owner is currently proposing a change in the original scope of work, based -on his satisfaction with the way in which his project at 15 N. State Street turned out . The revised scope of works is as follows: Facade Improvement project at 15 N. State Street January 17, 2003 Page 2 1. Complete removal of the non-original storefront and rebuild in brick. Work to involve new framing for storefront and cladding in brick, new larger storefront windows, and reconfiguring the interior ceiling and bulkheads to accommodate the new dimension of the windows. 2 . Repaint the brick masonry on the second story that was originally proposed to be stripped and cleaned to leave the original masonry exposed. After removing some of the paint to uncover the underlying brick, it was determined that the brick was not in a condition to leave it exposed, and the property owner decided to repaint the entire facade. 3 . The remaining items of work including replacing the second story windows, new storefront lighting, and painting of the cornice, will remain the same as before. The property owner has provided City staff with two revised cost estimates for the project as follows: 1. Master General $64, 000 2 . D. Fraz & Associates $58, 600 The accepted bid that meets the requirements of the project is provided by D. Fraz & Associates at $58, 600 and is also the lower bid. The previously approved agreement is for $15, 140 in City assistance towards a $30, 280 project. As revised, the program would fund 50% of the total $58, 600 in project costs, amounting to a City participation of $29,300 . This grant of $29, 300 is an increase of $14, 160 over the $15, 140 originally approved in June. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Downtown Neighborhood Association (DNA) . FINANCIAL IMPACT he total budget in the 2003 State Street Facade Improvement Program funded under account number 275-0000-791 .78-991, Facade Improvement project at 15 N. State Street January 17, 2003 Page 3 Riverboat Rehabilitation Grant is $50, 000 . The amount that will be provided to the property owner from the 2003 Budget for the project at 11 N. State Street amounts to $14, 160 . He has already been awarded $15, 140 from the 2002 Budget for a total of $29, 300. There are sufficient funds in project #079820 to fund this project. WK"LLGAL IMPACT The existing agreements between the property owner and City of Elgin would need to be amended for this project at 11 N. State Street . ALTERNATIVES 1. Approve the request from Mr. Gonzalez to amend scope of the Facade Improvement project at 11 N. State Street to allow for the additional work in an amount of $14, 160 . "` 2 . Reject the request to amend the fagade project at 11 N. State Street . RECOMMENDATION It is recommended that the City Council approve the request from Mr. Gonzalez to amend scope of the Facade Improvement project at 11 N. State Street to allow for the additional work in the amount of $14 , 160 . Respectfully submitted, Olu emi &rin Inter'm Ci ger SBS/sr Attachments F 4` IcoMM�tANrc01.15 or )IqllD-S s � e�wi,q31- -c;qH-a, F �,�Nr �cl�-Tts.�rn N�►=v wlNeows T� t�oRNic � Tw— CnX7 ©ppo' !s Li j -�W" M'P- Oftk TO W tax► Mcr WL�s urns Up fy�'rM hR�. ' Mim M#{,a4py �tE� WLbop i FRoNt EL.C--VA-nof-A i I f-4 . STATE 5T 'gWOR V STATEMENTFOR CONTRACTOR AND SUBCONTRACTOR TO OWNER 4[ • *lL�tn a� Illinois RECEIVED yi-0, DuPage ff DOnAtO.Promolt�ng•,•,-_ aaJmp 11W'A.-.rr,f ,President_of D.. Fraz It As...... fi 321 Prospect" grOO4 tiafe, IL. 60191Siatos r•'+^�M..r►,.rw, Victor... .......... ... ......... .......... ................. exaryrt"irA l?t Gonzalez ....•..•••............ � ..... •. Noitti 'St'ate 'Street'.................... •--. aw lar I. ..r....t..�. ...wrr+....ra LM. ............................................................... .........e..wrr. ,/sr orxrr.re-wit... ................ ...................... .. ...... ........................................... ............. 14or/r r1. P"Txrr..j wrJ eoarnu r,rl,/o0ora.R fyrmasle.�lees eo"rroey,d /n axJ Aa.e d..xr ar r •••••••.•..•.. e e J.rrnx tabor oa said iarp►erearear.tier ra, k dw sad a bato+ne tAnn/ +�•W.oren/.rniMi exd fW merrrfNr xr 4Aor ar stdrrJ.rxet rA.r erotN"ear L amdp to rid e.aer...../or rbe twee earef, 1"rNKal were yfr /4 n.•xr o"wxl r,rwrort.an it: parpede eJPro,7xi r the lw.ewnr,Mr OppgdN a b.wMter �a/oprrweadconplsttsrrtemraro/y/ bptpy a OJ oW� mid owner.....14))%giajL—J% � t I A wrmher of the furo of.or enter of the t:"Wstkm of,namIn pda d--dro beroat,dy,*#in. tr"rr r"...arn.t tt Who,m•contract or cubcomtnet to for.14)pun W of IQ���aabeoatneta q"to ttad aage tit cos tractor.W Naax u/tie NANIF AND ADDRESS CONTRACT FOR TOTAL PUvwUS AM XT of DANCE raz PAYMENT[ TWS?Ari4F.f►T DUE raz � Concrete , Fraz 2 000 ,00 Mason ene icia Cat entr eneficial 4 500 00 A um. 6 Glass eneficial 15 500 00 Paintin 8 500 00 Pa1nt n Rem oval '8- Decor 4 0 E ec rica 1 Pro 2,5oo 00 .F. 8 ec r ca enera o a a D. raz 00 A MUI fA"t'OF OR 1CINA(,('UNIRACI EXTRASTUCUNTRACT 563,300,00 TOTAL AMO[)NTRgQ fED : -o- Tess : TUTAJ.CONTRACT AND EXTRAS %RETAINED s63,300,00 EAR f cRT:J)rJS•IO t:orn7iACr ?WTAMOUNT NED NET AidO[!NT OF COYrttACT s _0 AMOUNT OF PREVIOUS PATMFNU : x63,300,00 AMOURIDUE s �.r7771.15 PAYMENT 11 = fr Is uadgvrux)rAU the total ar110ttat B�NCE TO�PLLM f tomplrfed to date. Paid 10 date pia,the amount f 1 afrrer k.(ur"bh Weir,rs"f Lie"for all raateriah exder m e r natraet�, �aP?datioa.saq sal ,X Of tie mat w / �vrk (........4.. . F SrA.r nryd ead rr.nn rx '• C ;.... ........... dr/..ry xrr ...this.. �. . . ............... Taro .............. .............. The&&)%e sown ataltmtat-.Ft• •-•••........ id.►b.t.b;aiadl br the owner b ••...•... -—- sfora eae►aad erory Pa)Uenr. err A.b(ie f .....M.�w.�'vv f.... .....w• a.wnw i�w� a.'• rX'i�i 'rrtart;w��puu.lu t7r1 w r w RMr M.w.�r.wvfr�v�r rea v o1 .r,.r� r vrr�++, ++•�- lhill dkrwy notltY us by te{epttone a L� �� to us �t trlt= RECEIVED DEC 31 2002 �rn��t�tt1 'uYTR Page No: Master Generals, Inc. GENERALS GENCONTRACTORS f roposal No. + DEVELOPERS 1 Sheet No. 7N8"WEST MVE 708-697-8402 { SOUTH ELGIN,IL 60177 FAX 706-697-8445 Date 6ONXD&INSURED Proposal Submitted To Work To Be Performed At Name Victor Gonzalez Street 11 N. State Street Streeter N• Statereet city Elgin -- State IL. City Elgin -- IL - Date of Plans . _ _...--_—.-- ••--•-_—.... State Architect — Telephone Number .847-695-1384 We will furnish all the required materials,which we guarantee will be as$Wified,and we will perform all the labor required For the completion of The front facade of building at 11 State Street, Elgin. Remove old and install new store front Remove siding from�windows�on 2nd floor: _Install new -.W. windows on 2nd floor to fit brick opening. Clean brick and tuck point £rent. New brick store front. 4 lights in front of building. Painting of canopy at top of building. Re- love paint from 2nd floor an repaint. The above work to be performed in accordance with the drawings and specifications submitted for above work and completed ih a workmanlike manner for the sum of Sixty—four thousand dollars Dollars ($ 64,000.00 I• with payments to be made as follows: $6,000.00 down and balance as work progresses. Changes in the above specifications may be made only upon written agreement,and extra charges will be made.All agreements arr. ! Contingent upon strikes, accidents or delays beyond our control.You are to carry fire,tornado and other necescary insurance upon above work. Our workers are fully covered by Workmen's Compensation and Public Liability Insuranco This proposal may be withdrawn by us at any time before acceptance. Ftespectfully submitted 1 ,1 tl Per Acccptanrc i The above prices,specifications and conditions are accepted.Payments will be made as set forth above. !� Ii 34 C.O.W. MEMO APPROVAL/ROUTING SLIP Name: Sarosh Saher Department : Planning Date: January 10, 2003 FAX # : 931-6075 Ext :5910 Department Head Approval : Reminders : • Date the memo for the Friday before the COW meeting at which it is to be considered. • Select the Strategic Goal logo and insert it on the f ront page of the memo. Find in "City Wide Shared" Drive, under "City 2002 Goal Logos" folder. • Type the initials of the Author and Typist at the bottom of the last page. G:\City Wide Shared\cowmemo\cowmemo.02\COW Memo Approval Routing Slip.wpd