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HomeMy WebLinkAbout03-2 Resolution No. 03-2 RESOLUTION APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH RYAN INCORPORATED CENTRAL FOR THE HIGHLANDS OF ELGIN GOLF COURSE WHEREAS, the City of Elgin has heretofore entered into a contract with Ryan Incorporated Central for construction associated with The Highlands of Elgin Golf Course; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 2 , attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 2 , a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: January 8 , 2003 Adopted: January 8 , 2003 Omnibus Vote : Yeas : 6 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk i — CHANGE ORDER REQUEST DISTRIBUTION: B PROJECT MANAGER RYAN INCORPORATED CENTRAL © GOLF COURSE ARCHITECT P.O.BOX 206 © FIELD OFFICE JANESVILLE,WI 53547 El OTHER 608/754-2291 PROJECT: CHANGE ORDER NUMBER: 21 Elgin Municipal Golf Course DATE: 10/10/2002 Elgin,Illinois TO PROJECT MANAGER: CONTRACT FOR: Randy W.Trull Golf Course Construction 3311 Sandstone Ct Lake in the Hills,IL 60102 847/658-3512 THE CONTRACT IS HEREBY CHANGED AS FOLLOWS: 1. French Drains 1 LS @ $25,203.83 = $25,203.83 Subtotal $25,203.83 2. Hole#9 Erosion 1 LS @ $2,796.10 = $2,796.10 Subtotal $2,796.10 3. Rip-Rap Detention Basins 1 LS @ $2,634.95 = $2,634.95 Subtotal $2,634.95 4. Erosion Damage#4 1 LS @ $550.50 = $550.50 Subtotal $550.50 5. Utility Disturbance Along McLean Blvd. 1 LS @ $2,333.25 = $2,333.25 Subtotal $2,333.25 6. Straw Bales 8 Green to Comfort Station 1 LS @ $115.00 = $115.00 Subtotal $115.00 7. Hole#8 Cart Path Expansion 1 LS @ $12,195.00 = $12,195.00 Subtotal $12,195.00 8. Overseeding Holes 1,2,5,6,8,Range 1 LS @ $42,910.66 = $42,910.66 Subtotal $42,910.66 Reasons for the Change Order: 1. The circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed;and 2. the change is germane to the original contract as signed;and 3. the change order is in the best interest of the city and authorized by law. Original Contract Sum: $3,198,470.70 Net Change By Previous Change Orders: $487,392.46 Contract Sum Prior To This Change Order: $3,685,863.16 Amount Of This Change Order: $88,739.29 New Contract Sum Including This Change Order: $3,774,602.45 Contract Time Will Be Changed By: 0 Days All other terms of the original contract are unchanged and remian in full force and effect. PROJECT MA GER: ARCHITECT CONTRACTOR: CITY OF ELGIN Randy W ul Art Sc• pet:. / Ryan Incorporated Central By k" �`? - B ' By: � City _ =ger B : y: A. l Date: � —� Date: l I –)I -0 Date: eb 1% 10-A_ i OF E< ti Agenda Item No. Y\ � , b City of Elgin 9 • E L December 13 , 2002 _ N TO: Mayor and Members of the City Council RECREATIONAL LEISURE ANU CULTURAL OPPORTUNITIES FOR ALL CITIZENS FROM: Olufemi Folarin, Interim City Manager SUBJECT: Change Order #2 and Final Payment to Ryan Central, Inc . for Construction Costs Associated with The Highlands of Elgin Golf Course PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the approval of Change Order #2 and final payment to Ryan Central, Inc. for construction costs associated with The Highlands of ep. Elgin Golf Course. BACKGROUND On April 11, 2001 the City entered into a $3 . 2 million contract with Ryan Central, Inc . for the construction of the initial nine holes of The Highlands of Elgin Golf Course. During the course of the golf course development several issues were encountered that required additional work by Ryan. On February 27, 2002, the City Council approved Change Order #1 in the amount of $487, 392 .46 with Ryan Central, Inc . for additional construction costs associated with The Highlands of Elgin Golf Course. These costs were incurred as a result of contaminated soils and additional earth moving costs as well as construction of a stream outlet for the Water Department in association with the sludge lagoons . Change Order #2 addresses issues that were caused by the harsh winter weather and its adverse effect on the golf course. The grow-in issues that were encountered requiring additional work by Ryan are: Item 1 : Erosion damage to Holes 4 and 9 . Item 2 : Re-seeding Holes 1, 2 , 5, 6, 8 and Range . V s r Change Order #2 and Final Payment to Ryan Central, Inc . December 13 , 2002 Page 2 Item 3 : Cart Path expansion at Hole 8 . Item 4 : Utility disturbance along McLean Blvd. Item 5: French drains. The total amount of Change Order #2 is $88, 739 .29 for additional work as part of the grow-in phase of the golf course . In addition to Change Order #2 of the contract with Ryan Central, Inc. , on November 11, 2002 a letter was received from Keith Foster, Golf Course Architect, and Randy W. Trull, Golf Project Manager, indicating that Ryan Central, Inc. has completed the scope of their contract with the City of Elgin. Therefore, two requests for payment totaling $272, 198 .49 less a credit for grow-in costs performed by the City are due to Ryan Central, Inc. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. ik_ FINANCIAL IMPACT Original Contract Amount $3 , 198, 470 . 70 Change Order #1 487, 392 .46 Change Order #2 88, 739 .29 Final Contract Amount 3 , 774, 602 .45 Paid To Date 3 ,498, 319. 05 Balance Due (Retainage) 276, 283 .40 Grow-In Charges Credit to the City (4, 084 . 91) Final Payment Due to Ryan Central, Inc. $ 272, 198 .49 There are sufficient funds budgeted ($1, 430, 000) and available ($314, 968) in the Riverboat Fund, account number 275-0000- 791 . 92-36, project number 509537 to charge the final payment for construction costs associated with The Highlands of Elgin Golf Course. r Change Order #2 and Final Payment to Ryan Central, Inc. December 13 , 2002 Page 3 \\NpvLAL IMPACT None. ALTERNATIVES 1 . Approve Change Order #2 and final payment to Ryan Central, Inc. as recommended. 2 . Do not approve Change Order #2 and final payment to Ryan Central, Inc . RECOMMENDATION It is recommended that the City Council approve Change Order #2 and final payment in the amount of $272, 198 .49 to Ryan Central, Inc. for construction costs associated with The Highlands of Elgin Golf Course. Respectfully submitted, Olufemi Foyrin Inter a Cit = - -r JRN/km r