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Home My WebLink About03-18 Resolution No. 03-18 RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT AGREEMENT WITH LARSON KRAMER AND ASSOCIATES, LTD. FOR THE HIGHLANDS OF ELGIN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a First Amendment Agreement on behalf of the City of Elgin with Larson Kramer and Associates, Ltd. for professional services for the design of buildings at The Highlands of Elgin golf course, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: January 22 , 2003 Adopted: January 22 , 2003 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk DRAFT 1/3/03 FIRST AMENDMENT AGREEMENT THIS FIRST ENDMENT AGREEMENT is made and entered into this 2i2jk day of , 2003 , by and between the CITY OF ELGIN, an Illinois munici al corporation (hereinafter referred to as "CITY" ) and LARSON KRAMER AND ASSOCIATES, LTD. , an Illinois corporation (hereinafter referred to as "ARCHITECT" ) . WHEREAS, the parties hereto have previously entered into an agreement dated December 13 , 2002 , for the ARCHITECT to furnish certain professional services for the design of buildings at the City' s Highlands of Elgin Golf Course (hereinafter referred to as "Original Agreement" ) ; and WHEREAS, the parties hereto have each determined it to be in their best interests to amend the Original Agreement to provide for additional services by the ARCHITECT, specifically, the design of a temporary clubhouse, cart barn, site lighting and range building for City at City' s Highlands of Elgin Golf Course . NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the receipt and sufficiency of which are hereby mutually acknowledged, the parties hereto agree as follows : 1 . Paragraph I of the Original Agreement entitled "SCOPE OF SERVICES" is hereby amended by adding an additional subparagraph H thereto to read as follows : H. Additional services to be provided by the ARCHITECT relating to temporary clubhouse, cart barn and range building. 1 . Temporary clubhouse : a. Provide an architectural layout for a temporary clubhouse which shall include an architectural layout, including a pro shop, washrooms and offices; b. Kitchen layout , including an evaluation of existing equipment and counter details; c . Electrical layout, including outlets and lighting and power requirements for the building; d. Plumbing layout for a kitchen and toilet area to site hookup; e . Mechanical layout , adapting temporary structure requirements; f . Site location; and g . Preparation of bid documents and evaluation of bids . 2 . Cart Barn and Range Building: a. architectural layout including ball washers, dispensing machines, and cart layout; b. Structural layout for the aforementioned buildings; mechanical plumbing and electrical as required for the aforementioned buildings, including cart chargers; c . Site utilities and electrical parking layout, and parking lot fixtures; and d. Site lighting. 2 . Paragraph IV of the Original Agreement entitled "PAYMENTS TO ARCHITECT" is hereby amended by adding an additional subparagraph E thereto to read as follows : E. For the services provided by the ARCHITECT relating to the temporary clubhouse, cart barn and range building as set forth in this First Amendment Agreement the CITY shall pay to the ARCHITECT a total fee of $15, 587 . 86 regardless of the actual costs incurred by the ARCHITECT. A letter from the ARCHITECT dated November 22 , 2002 , and two statements from the ARCHITECT also dated November 22 , 2002 , relating to such work and fee are attached hereto as Attachment A. 3 . The services to be provided by the ARCHITECT pursuant to this First Amendment Agreement shall be commenced upon execution of this First Amendment Agreement and shall be completed by the ARCHITECT as soon as is reasonably 2 practicable. The services to be provided by the ARCHITECT pursuant to the Original Agreement shall be deferred until such time as the ARCHITECT is given a notice to proceed by the CITY . 4 . In the event of any conflict between the terms of this First Amendment Agreement and the terms of the Original Agreement, the terms of this First Amendment Agreement shall control . 5 . That except as amended by this First Amendment Agreement the terms of the Original Agreement between the ARCHITECT and the CITY shall remain in full force and effect . IN WITNESS WHEREOF, the parties hereto have entered into and executed this First Amendment Agreement on the date and year first written above . CITY OF ELGIN LARSOV KRAM/" AND ASSOCIATES LTD. By By Ed Schock Mayor President Attest : Attest : ■ ) . .. By • � - .> City Clerk Secr•t. F:\Legal Dept\Agreement\LarsonKramer-Temp Clubhouse-Amendment Agrt.doc 3 - LARSON-KRAMER & ASSOCIATES . tai ARCHITECTS • ENGINEERS November 22,2002 City of Elgin 150 Dexter Court Elgin, Illinois 60120 Dear Mike, Per our discussion we have agreed to a flat fee of$5,000 for the work on the Temporary Clubhouse, including the following: A. Architectural Layout including Pro Shop, Washrooms and Offices. B. Kitchen Layout including evaluation of existing equipment and counter details. C. Electrical Layout including outlets and lighting and power requirements for the building. D. Plumbing layout of kitchen and toilet area to site hook-up. E. Mechanical layout, adapting temporary structures requirements. F. Site location. The above work includes Bid Documents for bidding and evaluation of bids. Reimbursables will be billed as an additional cost. We have agreed to a flat fee of$10,000 for the work on the Cart Barn, Site Lighting and Range Building. Included in the Cart Barn and Range Building: A. Architectural Layout including ball washers, dispensing machines, cart layout. B. Structural layout for above buildings. C. Mechanical, Plumbing, and Electrical as required for the above buildings including cart chargers. D. Site utilities and electrical parking lot layout, parking lot fixtures. Currently we are working with Pro Craft on the Pro Shop layout and assisting him with the information he needs. If you ha - any questions or comments,please do not hesitate to contact me. Ver t curs, i1 , Ker . R. arson 701 North York Roa• • Hinsdale,Illinois 60521 • Phone 630 325.0384 • Fax 6: ATTACHMENT A b/Z abed `INdLZ:S ZO-SZ-AON !SON SZ£ 0£9 ZOO d 90Z9 5Z£ 0£9 8Z. 91 (NOW) ZOOZ-5Z-AON /r LARSON-KRAMER & ASSOCIATES ARCHITECTSi • ENGINEERS November 22, 2002 City of Elgin 150 Dexter Court Elgin, Illinois 60120 RE: The Highlands Golf Course Temporary Clubhouse S T A T E M E N T For professional services rendered for the Temporary Clubhouse for The Highlands Golf Course in Elgin per agreement dated November 30, 2000. Estiamted Cost of Construction: $106,948 Architectural Fee - Fixed Fee $ 5,000 Amount Now Due (100% of Fee) $ 5,000 Amount Previously Paid $ -0- Balance Now Due $ 5,000 701 North York Road • Hinsdale,Illinois 60521 • Phone 630 325-0384 • Fax Ei30 37-S-67061 b/C aEled !WdLZ:S ZO-SZ-A0N !9O Z9 SZE 0E9 [DOA 9029 52£ 0£9 8Z ' 91 (NOW)2001 -3r-!,0 • 1 Lill LARSC N-KRAMER & ASSOCIATES ARCHITECTS • ENGINEERS November 22, 2002 City of Elgin 150 Dexter Court Elgin, Illinois 60120 RE; The Highlands Golf Course Cart Barn,Site Lighting, and Range Building S T A T E M E N T For professional services rendered for the Cart Barn, Site Lighting, and Range Building for The Highlands Golf Course in Elgin per agreement dated November 30, 2000. Estimated Cost of Construction: Cart Barn: $108,697 Site Lighting: $ 54,755 Driving Range Building: $ 23,813 Total Cost of Construction $187,265.00 Architectural Fee - Fixed Fee $ 10,000.00 Amount Now Due (100%of Fee) $ 10,000.00 Amount Previously Paid $ -0- Balance Now Due $ 10,000.00 Plus Reimbursable Expenses Printing Costs for Bid Documents $ 587.86 Total Amount Now Due $ 10,587.86 (701 North York Road • Hinsdale,Illinois 60521 • Phone 630 325-0384 • Fax 630 325-62061 t abed `•Wd9Z:9 Z0-9Z-AoN `•9029 9ZC ocS b00 d 90Z9 5Z£ 0£9 87'9 K. OF f(C • av �% n Agenda Item No. City of Elgin ° , „,, . L ' Ifw G October 18, 2002 I : N TO: Mayor and Members of the City Council AN RECREARALOF LEISURE UNITIES CULI FOR A I 1 ,ITI>FNC FROM: Olufemi Folarin, Interim City Manager SUBJECT: Amendment #1-Larson--Kramer & Associates Architects For The Highlands of Elgin Golf Course PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Amendment #1 to Larson-Kramer & Associates' contract for the design of the temporary and permanent buildings at The Highlands eink of Elgin Golf Course. BACKGROUND In late April, the City Council awarded a contract to Larson-Kramer & Associates for design of The Highlands of Elgin Clubhouse and Maintenance buildings . A contract was structured with a not to exceed design cost of $148, 200 . Since that time, the decision was made to postpone the construction of a permanent clubhouse to a future date. In order to operate on an interim basis, the City Council recently approved funding for the purchase of a temporary structure . Larson-Kramer has indicated that their fee to provide professional architectural services in conjunction with the temporary clubhouse, cart barn, site lighting and range building will total $15, 887 . 86 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT There are sufficient funds budgeted ($1, 176, 900) and available elift ($122 , 468) in account number 275-0000-791 . 92-32, Golf Course project number 509537 to cover this amendment totaling $15, 887 . 86 . . r rAmendment #1 - Larson-Kramer & Associates October 18, 2002 Page 2 )AIWAEGAL IMPACT An amendment to the agreement will need to be prepared. ALTERNATIVES Approve Amendment #1 with Larson-Kramer & Associates for $15, 887 . 86 to design temporary and permanent structures . Reject Amendment #1 with Larson-Kramer & Associates for $15, 887 . 86 to design temporary and permanent structures . RECOMMENDATION It is recommended that the City Council approve Amendment #1 with Larson-Kramer & Associates for $15, 887 . 86 to design temporary and permanent structures for The Highlands of Elgin Golf Course . Respectfully submitted, ■ cra....„. .,. ..,,,,..... (••4e.).. .1-......0.4 Olufemi blari Inte ' City anager ML/km r _ .