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Home My WebLink About03-147 Resolution No. 03-147 Construction :))1jV Illinois Department Resolution for Improvement by Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the Mayor and City Council of the Council or President and Board of Trustees City of Elgin Illinois City,Town or Village that the following described street(s)be improved under the Illinois Highway Code: Name of Thoroughfare I Route l From To Kimball St. Bridge State Street Grove Avenue (-300'west of) BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of the investigation by ground penetrating radar as to the condition of the bridge deck beams. The removal of the asphalt wearing surface, grout joint repairs as needed, replacement of the waterproof membrane, expansion joint repairs, repair deck beams where needed, and application of 2-3"asphalt wearing surface. This resolution includes the engineering services needed for contract productin and construction inspection. and shall be constructed 60 feet wide 'd be designated as Section 03-00172-00-BR 2. That there is hereby appropriated the (additional ❑ Yes ® No)sum of four hundred thousand Dollars ( $400,000.00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. APPROVED I, Dolonna Mecum Clerk in and for the City of Elgin JUN 2 0 2003 City,Town or Village County of Kane and Cook , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council Council or President and Board of Trustees Department of Transportation at a meeting on May 2 8 , 2 0 0 3 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 29th day of May, 2003 District Engineer (SE Clerk City,Town or Village BLR 4103(Rev.11100) Illinois Department of Transportation Division of Highways/District 1 201 West Center Court/Schaumburg,Illinois 60196-1096 LOCAL ROADS AND STREETS Motor Fuel Tax—Improvement Resolution City of Elgin Section No.: 03-00172-00-BR Kane County June 23, 2003 Ms. Dolonna "Loni" Mecum Clerk City of Elgin 150 Dexter Court Elgin, IL 60120 Dear Ms. Mecum: The resolution for the above-referenced section adopted by the City Council on May 28, 2003 was approved as of June 20, 2003. This provides for the rehabilitation of the Kimball Street Bridge over the Fox River including engineering fees and appropriates $400,000 of motor fuel tax (MFT) funds for the subject section. Enclosed is one copy for your records. If you have any questions or need additional information, please contact Marilin Solomon, MFT field engineer, at (847) 705-4410. Very truly yours, John P. Kos,P.E. District Engineer ��d%�;�Cti+ By: ",OS" Marilin Solomon, P.E. MFT Field Engineer Local Roads and Streets Enclosure cc: Darrell Lewis w/encl. MFT Auditors no/encl. John Loete w/encl. Hampton Lenzini &Renwick w/encI. S:\Gen\Wp2\Current MFT Letters\CS030623MS-Mecum.doc Resolution No. 03-147 Construction Itiino• De artment Resolution for Improvement by p Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the Mayor and City Council of the Council or President and Board of Trustees City of Elgin Illinois City,Town or Village that the following described street(s)be improved under the Illinois Highway Code: Name of Thoroughfare j Route I From I To Kimball St. Bridge State Street Grove Avenue (-300'west of) BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of the investigation by ground penetrating radar as to the condition of the bridge deck beams. The removal of the asphalt wearing surface, grout joint repairs as needed, replacement of the waterproof membrane, expansion joint repairs, repair deck beams where needed, and application of 2-3"asphalt wearing surface. This resolution includes the engineering services needed for contract productin and construction inspection. and shall be constructed 60 feet wide 'd be designated as Section 03-00172-00-BR 2. That there is hereby appropriated the (additional ❑ Yes ® No)sum of four hundred thousand Dollars ( $400,000.00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. APPROVED I, Dolonna Mecum Clerk in and for the City of Elgin City,Town or Village County of Kane and Cook , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council Council or President and Board of Trustees Department of Transportation at a meeting on May 28, 2 0 0 3 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 29th dayof May, 2003 District Engineer (SE, ) Clerk City,Town or Village BLR 4103(Rev. 11/00) • f r 4,1 0 F E�ci 70.6 Agenda Item No. City of Elgin E tt ! May 9, 2003 L G _ `:s r nllEi LPIG:I ARM TO: Mayor and Members of the City Council N ►fit► s FROM: David M. Dorgan, City Manager ��CI FINANCIALLY FIC IENEERVICEVERNMENT EFFKIENT SERVICES AND QUALITY INFRASTRUCTURE John M. Loete, Public Works Director SUBJECT: Approval of MFT Construction Resolution for Bridge Maintenance PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the approval of a construction resolution authorizing the expenditure of Motor Fuel Tax funds for the purpose of bridge maintenance. BACKGROUND The City annual Motor Fuel Tax program normally includes five or six contractual maintenance projects . One of those projects has been for bridge maintenance and typically includes work like the sealing of concrete bridge decks, minor concrete repairs to the deck and parapet, and erosion control below the bridge. This year' s project is to be a much more aggressive project that replaces asphalt wearing surface of the Kimball Street Bridge that has rutted and shifted. Last fall a small hole (-.5" ) developed in the asphalt on the bridge . The hole was repaired by Public Works crews by removing a section of asphalt surface down to the concrete beams that support the bridge and placing a steel plate over the hole. This was then covered with an asphalt patch. While the repair was being made, it was noted that the top of the concrete beam exposed in the hole was much thinner than that shown on the bridge plans. The surface of the concrete in the cleared area also showed scars from the pavement grinder used to strip the rft old surface when the bridge deck was widened in 1997 . Approval of MFT Construction Resolution for Bridge Maintenance, May 9, 2003 Page 2 These findings raised concerns that the deck may have other locations where damage has been done by pavement grinding. If such areas exist, the resurfacing project would be the ideal time to repair them. An investigation into the condition of the deck beams is currently being conducted to insure that any such damage is located and that the resurfacing project provides adequate repairs to insure that the new surface will not be compromised. When IDOT staff reviewed the scope of the City' s intended project, they decided that it exceeded the guidelines for the extent work allowed under the normal maintenance resolution but rather should be done under a separate construction resolution. The appropriate IDOT resolution form is attached. The resolution is authorizing funds to be used for a project with the following scope : 1) remove the old asphalt wearing surface, 2) repair deck locations as needed, 3) repair the grout joints between the deck beams as needed, 4) install a waterproof membrane, 5) repair expansion joints as needed, and 6) replace the asphalt wearing surface and striping. The resolution will also cover all engineering services required for contract production and work inspection. The latest engineer' s estimate for the bridge investigation, construction work and construction inspection is $400, 000 . This is $300, 000 higher than was allocated for bridge maintenance in the 2003 MFT Maintenance Estimate approved in February. The additional funds will be taken from the greater than anticipated unexpended fund balance for the 2002 MFT budget discovered with the closeout of the last two projects . See the memo for the Supplemental Resolution for the 2003 Municipal Estimate of Maintenance Costs on tonight' s agenda for details on the determination of the additional funds . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . gO6L--- IMPACT The Motor Fuel Tax Fund, Bridge Maintenance, account number, els- 290-0000-791 . 41-08 , project number 339788, has a budget of Approval of MFT Construction Resolution for Bridge Maintenance May 9, 2003 Page 3 $100, 000 . The additional $300, 000 needed to fund the $400, 000 project will be transferred from the available fund balance referenced in the BACKGROUND paragraph. EGAL IMPACT None . ALTERNATIVES 1 . Approve the construction resolution for $400, 000 as recommended. 2 . Do not approve the construction resolution and do not pursue this project at this time. RECOMMENDATION It is recommended that the City Council approve the construction resolution in the amount of $400, 000 for the resurfacing of the Kimball Street Bridge . Respectfully submitted for Council consideration. cab Attachment