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Home My WebLink About02-83 Resolution No. 02-83 RESOLUTION AUTHORIZING THE DISTRIBUTION OF GRANTS TO YOUTH SPORTS ORGANIZATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Interim City Manager Olufemi Folarin, is hereby authorized and directed to distribute grants to the following youth sports organizations for the purposes specified herein and pursuant to the terms and conditions in the agreements between the City of Elgin and the respective youth sports organizations : Organization and Purpose Amount Classic Little League Scoreboard $ 4 , 500 Bleachers 4 , 400 Pads 1, 800 $10 , 700 National Little League Building $40, 000 Scoreboard 4 , 500 $44 , 500 Teener League Building $22 , 000 Scoreboard 4, 500 $26, 500 Kickers Fencing $ 3 , 400 Warmup Walls $ 2 , 500 $ 5, 900 Total $87, 600 s/ Ed Schock Ed Schock, Mayor Presented: February 27, 2002 Adopted: February 27, 2002 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum _ Dolonna Mecum, City Clerk • • `0 OF y p)7; Agenda Item No. City of Elgin Eci L February 8, 2002 G `tix . TO: Mayor and Members of the City Council FROM: Olufemi Folarin, Acting City Manager RECREATIONAL LEISURE AND CULTURAL TUNITIES FOR ALL CITIZENS SUBJECT: Funding Request for Youth Sports Organizations PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the following General Fund grants as recommended by the Parks and Recreation Advisory Board at its January 29, 2002 meeting. BACKGROUND The City Council allocated $88, 550 in the 2002 budget to distribute among the nine youth sports organizations for capital improvement projects . In 2001, an emphasis was placed on lights and bleachers utilizing the balance of the carryover from previous years . The Parks and Recreation Board and youth sports organizations were informed funds will no longer be carried over, which escalated the purchase of the much needed bleachers . For 2002 , the major portion of allocated funds will go towards buildings for National and Babe Ruth Teener leagues . These two groups will also be doing major fund raising to offset the balance of expenses incurred. Additionally, much needed scoreboards will be purchased by Classic, National and Teener leagues and warmup walls and fencing for the Kickers . The projects and cost estimates are as follows : League Project Project # Funding Organization Total Classic Scoreboard 509577 $ 4 , 500 Bleachers 4, 400 Pads 1 , 800 $10 , 700 National Building 509579 $40, 000 Scoreboard 4 , 500 $44, 500 • Youth Sports Organizations February 8, 2002 Page 2 Teener Building 509580 $22 , 000 Scoreboard 4 , 500 $26, 500 Kickers Fencing 509592 $ 3 , 400 Warmup Walls 2 , 500 $ 5, 900 Total : $87, 600 Budget : $88, 550 Estimated Exp: 87 , 600 Diference : $ 950* *The difference and cost savings as result of the process following bidding will be utilized to purchase scoreboards from the 2003 list of projects . Attached is a copy of the 2001-2005 Youth Sports Organizations Five-Year Improvement Guideline Plan. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Input was received from youth sports organizations and approved by the Parks and Recreation Advisory Board on January 29, 2002 . FINANCIAL IMPACT Sufficient funds are budgeted and available in the Parks and Recreation Department Administration Division Budget, account number 296-5001-761 . 92-46, totaling $88, 550, with separate project numbers assigned to each league. LEGAL IMPACT None . ALTERNATIVES Option 1 . To fund the grant requests as recommended by the Parks and Recreation Advisory Board and staff . Option 2 . To not fund the grant requests as proposed. Youth Sports Organizations February 8, 2002 Page 3 RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the youth sports grant requests as recommended by the Parks and Recreation Advisory Board. Respectfully submitted, Olufemi Fo a Acting Manager JB Attachment -.) YOUTH SPORTS ORGANIZATIONS 5- AR IMPROVEMENT GUIDELINE 1 (Revised January 22,2002) 2001 2002 2003 2004 2005 Future American Lights$22,200 -0- Score Board$4,500 Asphalt parking lots Field renovation Landscape Tractor$5,000 and paths championship Bleachers field(round up all 6@1,408=$8,448 vegetation,grade, Total $4,500 drainage, irrigation Total $35,448 and seed) American Legion -0- -0- -0- -0- -0- Classic Lights$35,750 Score board$4,500 -0- Mower$8,000 Batting cage$7,500 Fencing Bleachers 4@1,100 $4,400 Pads$1,800 Total $35,750 Total $10,700 Continental 6 Bleachers -0- New concession Asphalt parking lots Announ.booths Field renovation 6 x$1,100=$6,600 bldg. $45,000 and paths championship Dugout repair$3,000 field(round up Fence rail$7,500 vegetation,grade, Code$4,709 drainage, irrigation Total $21,600 Total $45,000 and seeding) National Lights $39,600 Building$40,000 Score board#3 Asphalt parking lots Expansion of Field renovation bleachers 7@$1,408= Score board#1 $4,500 and paths announ.booth/ championship $9,856 $4,500 field 2 field(round up vegetation,grade, drainage, irrigation Total $49,456 and seeding) Total $44,500 Total $4,500 Teener Lights $51,285 Building$22,000 Asphalt walk ways -0- -0- Score board$4,500 $2,750 Replace back stop $1,250 Landscape Total: $51,285 Total$26,500 Total$4,000 YOUTH SPORTS ORGANIZATIONS 5• AR IMPROVEMENT GUIDELINE ) , (Revised January 22,2002) • 2001 2002 2003 2004 2005 Future Pee Wee Astroturf asphalt pad -0- Fence lower field -0- Landscape -0- Total$12,000 Total $12,000 Kickers Fencing$2,200 Warmup walls -0- Goal signs$300 Drainage$22,000 Future lighting/shelter ' Benches$1,500 $2,500 fence$3,400 Total$3,700 Total$5,900 Heat -0- -0- Bleachers/lg$4,000 -0-- Announcer -0- (2 @ $2,000) booth/water scoreboard$4,500 ftn/dugout roofs Total $8,500 Total Sub total: $209,448 Sub total: $87,600 Sub total: $78,500 Sub total:to be -0- -o- Carryover: $129,448 determined Total: $209,448 Budget: $ 88,550 Budget: Budget: remaining$0 *Note Items in 2001 are items that have been completed. *Note: Any savings will be allocated to purchasing scoreboards listed in 2003.