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HomeMy WebLinkAbout02-42 Resolution No. 02-42 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AGREEMENT WITH KEITH FOSTER GOLF COURSE DESIGN FOR DESIGN SERVICES FOR THE HIGHLANDS OF ELGIN GOLF COURSE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Amendment No. 1 to an Agreement for Golf Course Design on behalf of the City of Elgin with Keith Foster Golf Course Design for golf course design services for The Highlands of Elgin Golf Course, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: February 13, 2002 Adopted: February 13, 2002 Omnibus Vote: Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk AMENDMENT NO. 1 TO AGREEMENT FOR GOLF COURSE DESIGN This contract amendment is made and entered into this day of 2002 , by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City" ) , and Keith Foster Golf Course Design, an Illinois professional corporation (hereinafter referred to as "ARCHITECT" ) . WHEREAS, City and ARCHITECT have previously entered into an agreement, dated August 2 , 2000 (hereinafter referred to as "Agreement" ) by which City has engaged ARCHITECT to perform certain professional services in connection with the design and construction review of the irri.tial nine holes and practice area at the City' s Sports Complex Property; and WHEREAS, City has determined it to be in its best interests to amend said Agreement to expand the scope of Architect ' s professional services to include the Supplemental Services for Design for the final eleven holes at the Sports Complex Property; and WHEREAS, the ARCHITECT has the necessary experience and expertise to furnish such services upon the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree to amend the agreement between them dated August 2 , 2000 as follows : 1 . SECTION I - SCOPE OF SERVICES Section One of Agreement is hereby amended to expand the detailed Scope of Services to include the following Supplemental Services described in the Addendum drafted by ARCHITECT, dated April 24 , 2001 , attached hereto and made a part hereof as Exhibit D. 2 . SECTION II - PROGRESS REPORTS Under Section Two of the Agreement, the following project schedule for the Supplemental Service shall be added to existing Section 2A. PROJECT MILESTONES SCHEDULE Architect Shall Submit Within two (2) months Preliminary Grading Plan following authorization for Phase II to proceed. 3 . SECTION 4 - PAYMENTS TO THE ARCHITECT For the Supplemental Services, as identified hereinbefore, the CITY agrees to reimburse the ARCHITECT a lump sum of Twenty-Two Thousand Five Hundred Dollars ($22 , 500) , regardless of actual costs incurred by the ARCHITECT. The remainder of Agreement shall remain in full force and effect . IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Amendment No. 1 in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement . CITY OF ELGIN ARCHITE By By � 7,4�� City Mana*e'r Attest : Attest : City Clerk FOSTER.AM1/RAGREE 2 „:„,\ April 24, 2001 In the Grand Tradition of the Game City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Re: Addendum to Contract of July 6, 2000 KEITH FOSTER GOLF COURSE DESIGN, hereinafter referred to as the GOLF COURSE ARCHITECT,hereby offers the following addendum to the Contract of July 6,2000. Based on new impacts to the project development and the timing of these impacts as it relates to the project development, it is necessary to begin preliminary work on Phase II of the golf course development which relates to the mining operation and the next 11 holes of the golf course. In the planning and development of this project, the GOLF COURSE ARCHITECT will perform professional services as hereinafter set forth with the CITY OF ELGIN, hereinafter referred to as • the CITY. The GOLF COURSE ARCHITECT and the CITY, by affixing their signatures hereto, hereby agree to the terms and conditions set forth herein. PRELIMINARY GRADING FOR PHASE II . The GOLF COURSE ARCHITECT will work ;with the CITY and the PROJECT ENGINEER to develop a Preliminary Grading Plan that will tie together the intended direction of the mining operation, the requirements of the golf holes and the configuration of the lake. This Preliminary Grading Plan will be developed ata scale of 1" = 200', and will be done to a contour interval of 2'with spot elevations on greens, tees and bunkers. It is anticipated that this scope of work will take 45-60 days to complete, assuming prompt and timely interaction amongst all parties. The GOLF COURSE ARCHITECT will develop and submit an initial grading plan for review. Upon review, one revision will be made, if necessary, and a final,plan submitted for use. .. 2585 North Middletown Road • Paris,KY 40361 • Office 859-362.4t69 • V. 859.362.4170 Menien Tie harken Sadery GaIJCome Arriikds City of Elgin Contract Addendum April 24, 2001 page two The cost for this scope of work will be$22,500, including expenses. It is assumed that any meetings that might be needed can occur in conjunction with site visits scheduled during the construction of the initial nine holes. $5,000 will be due and payable to the GOLF COURSE ARCHITECT upon commencement of this phase of the project. The balance will be due and payable upon completion of the Preliminary Grading Plan and submission • of an invoice to the CITY. This scope of work and the associated cost are a part of Phase II of the project development. As such, this fee will be deducted from the overall Phase II cost when the Phase H contract is drawn up. AGREEMENT TO THE CONTRACT ADDENDUM This addendum to the contract of July 6, 2000 is satisfactory and acceptable as herein described and is hereby agreed to. ALL OTHER CONDITIONS OF THE CONTRACT DATED JULY 6, 2000 REMAIN INTACT AND ARE BINDING. CITY OF ELGIN: BY: DATE:_ TITLE: GOLF COURSE ARCHITECT:I):BY: DATE: TITLE: 011 Pte.. AiMea•rr 1 c<0°F t`�� 0 � y$ L ,�t City of Elgin Agenda item No. n--44TEDFED., E ` ' L e,,,it December 14, 2001 G `y+#'---R„«_ ,.� NIr RECREATIONAL LEISURE TO: Mayor and Members of the City Council AND CULTURAL OFF-011 EIS f UNITIES FOR ALL CITIZENS FROM: Joyce A. Parker, City Manager SUBJECT: Amendment No. 1 to Agreement with Keith Foster Golf Course Design PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information concerning Amendment No. 1 to agreement with Keith Foster Golf Course Design. BACKGROUND rift. In April, 2000, the City entered into a contract with Keith Foster Golf Course Design for design services for the initial nine holes of The Highlands of Elgin Golf Course. Mr. Foster' s fee was $127, 500 . In conjunction with the recently approved amended mining contract with Prairie Materials, staff requested Keith Foster perform architectural/design services to ensure that Phase II development (the 2nd eleven holes) could be accomplished with the mining operation moving to the south. Mr. Foster indicated that he would be required to develop a preliminary grading plan at a cost of $22 , 500, including expenses . He further indicated that any work performed on the preliminary grading plan would be credited toward the Phase II design fee. Due to the fact that we are not ready to move forward and enter into a contract for Phase II development (scheduled for 2004) at this time, staff recommends that Mr. Foster' s initial contract be amended to include this Preliminary Grading Plan work. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED rft The Highlands of Elgin Golf Course Leadership Team was informed of the situation and the need to have this work performed prior to amending the mining contract with Prairie Materials . t Golf Course Design-Amendment No. 1 December 14 , 2001 Page 2 eiL FINANCIAL IMPACT The work performed by Keith Foster totaling $22 , 500 was included within Phase II and originally budgeted in 2005 ($6 . 3 million) . There are monies available in account number 395-0000-795-9232 , project number 509537 (the 1995 Bond Fund) to fund this contract amendment at this time. L GAL IMPACT An amendment to the original agreement will need to be prepared. ALTERNATIVES Refuse to pay Keith Foster Golf Course Design. RECOMMENDATION It is recommended that the City Council approve Amendment No. 1 to the agreement with Keith Foster Golf Course Design in the amount of $22, 500 . Respectfully submitted, Joyce. Parker City Manager JN Attachment rft.