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Home My WebLink About02-376 Resolution No . 02-376 RESOLUTION APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH GETDOWN UNDERGROUND, INC. FOR THE BRANDT DRIVE WATER MAIN WHEREAS, the City of Elgin has heretofore entered into a contract with Getdown Underground, Inc . for the Brandt Drive water main connection; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No . 2 , attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 2 , a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: December 4 , 2002 Adopted: December 4 , 2002 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ALVORD, BURDICK&HOWSON, L.L.C. ENGINEERS CHICAGO, IL CHANGE ORDER NO. 2 AND FINAL THE CITY OF ELGIN SHEET 1 OF 4 PROJECT: WATER DISTRIBUTION SYSTEM IMPROVEMENTS FOR BRANDT DRIVE WATER MAIN CONNECTION LOCATION: Brandt Drive and at Toastmaster Drive CONTRACTOR: Getdown Underground, Inc. DATE: July 17 , 2002 I. A. DESCRIPTION OF CHANGES INVOLVED 1. Deletion of thirteen(13) casing insulation spacers for 36-inch casing pipe to support 12-inch ductile iron pipe. 2. Balancing Change Order of Pay Items. a. Restoration of ground cover with seeding and soil erosion control blanket in place of sod on Brandt Drive and on Toastmaster Drive. Reduce Pay Item No. 17, Topsoil and Sodding, from 4,050 SY to 30 SY and Increase Pay Item No. 18, Topsoil and Seeding, from 0 SY to 4,100 SY. b. Six(6) days rental credit for the return of the trench box(Item 6 of Change Order No. 1) on May 15, 2002. B. REASON FOR CHANGES 1. Manufacturer recommended two (2) casing insulation spacers per pipe in place of the specified three (3) casing insulation spacers. 2. Balancing Change Order to adjust the Final Quantities. a. Contractor requested change that was accepted and preferred by Property Owners Kimball Homes and Max McGraw Foundation. b. The cost for the rental of the trench box was included in change Order No. 1 to continue until May 21,2002. CITY OF ELGIN SHEET 2 OF 4 WATER DISTRIBUTION SYSTEM IMPROVEMENTS CHANGE ORDER NO. 2 FOR BRANDT DRIVE WATER MAIN CONNECTION C. REVISION IN PRICE 1. Delete 13 Casing Spacers at$63.00 each= $819.00 2. Delete Bid Item No. Quantity Unit Price Extension 1 33 LF $ 41.50 $ 1,369.50 2 65 LF 41.25 2,681.25 9 20 LF 30.00 600.00 10 340 CY 10.00 3,400.00 11 105 SY 2.00 210.00 12 97 SY 10.00 970.00 15 125 LF 3.50 437.50 16 125 LF 37.00 4,625.00 17 4,020 SY 7.00 28,140.00 20 95 SY 13.00 1,235.00 E6 3.100.00 $47,587.25 Add Quantity Unit Price Extension 13 10 $ 2.00 $ 20.00 14 44 35.00 $ 1,540.00 18 4100 4.50 18,450.00 $20,010.00 Net Credit of$27,577.25 CITY OF ELGIN SHEET 3 OF 4 WATER DISTRIBUTION SYSTEM IMPROVEMENTS CHANGE ORDER NO. 2 FOR BRANDT DRIVE WATER MAIN CONNECTION II. CHANGE ORDER CONDITIONS 1. This Change Order does not relieve the Contractor from strict compliance with the guarantee provisions of the Original Contract, particularly those pertaining to performance and operation of equipment. 2. The Contractor expressly agrees that he will place under coverage of his Performance and Payment Bonds and Contractor's Insurance, all work covered by this Change Order. 3. The Contractor waives all rights to claims against the Owner for any indirect costs with this or any other change order. III. STATUTORY BASIS FOR CHANGE ORDER 1. The above changes were not anticipated, for the reasons listed, at the time the Contract with Getdown Underground, Inc. was authorized. 2. It is in the best interest of the City to approve the above listed changes. 3. The above listed changes are germane to the intent and scope of the original contract. J CITY OF ELGIN SHEET 4 OF 4 WATER DISTRIBUTION SYSTEM IMPROVEMENTS CHANGE ORDER NO. 2 FOR BRANDT DRIVE WATER MAIN CONNECTION III. ADJUSTMENTS IN AMOUNT OF CONTRACT 1. Amount of Original Contract $498,124.25 2. Net addition due previous Change Order No. 1 137,675.40 3. Amount of Contract, not including this Change Order ` 635,799.65 4. Credit to Contract due to this Change Order No.2 $<27,577.25> 5. Amount of Contract including this Change Order $ 608,222.40 RECOMMENDED FOR ACCEPTANCE BY ALVORD, BURDICK&HOWSON L.L.C.: BY: /33/ /K/ ��V�Z// 1,-i s (7//7/G L L Bon G. Mui Date Partner ACCEPTED BY GETDOWN UNDERGROUND, INC.: BY: (07iA-- Mark K. Kennedy Date President APPROVED BY THE CIT OAF ELGIN By: GO ______411,_ _ ■ - -■ Olufemi Folarin 101. Date Interim City. Man. 4 O F ( L C it of E I I n Agenda Item No. Y 9 y p - s E , � L 1 GI November 15, 2002 a " Ett' I It . . P FINANCIALLY STABLE C ITT GO V E RN M ENT TO: Mayor and Members of the City Council EFFK IENT SERVK ES, AND QUALITY INFRASTRUCTURE FROM: Olufemi Folarin, Interim City Manager SUBJECT: Final Payment, Authorization of Change Order No. 2 and acceptance of Brandt Drive Water Main. PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider final payment, authorization of Change Order No. 2 , and acceptance of Brandt Drive Water Main completed by Getdown Underground, Inc. BACKGROUND On October 10, 2001 the Mayor and the City Council awarded a contract for a water distribution system improvement (Brandt Drive Water Main) to Getdown Underground Inc . , Batavia, Illinois . On May 22 , 2002 the Mayor and the City Council approved Change Order No. 1 in the amount of $137, 675 .40 . Change Order No. 2 is for a reduction in price due to a deduction of the following: 13 casing insulation spacers, restoration of ground cover with seeding and soil erosion control blanket in place of sod, and six days rental credit for the trench box used during ramming the pipe underneath toll highway I-90 . Change Order No. 2 results in a net credit to the City in the amount of $27, 577 . 25 . A copy of the Change Order is attached. This results in an adjustment to the contract price as follows: Original Contract Amount $498, 124 . 25 Change Order No. 1 (Add) $137, 675 .40 Previous Payments $598 , 186 . 73 Change Order No. 2 (Deduct) ($ 27, 577 . 25) rft. Final Payment $ 10, 035 . 67 s ("" Change Order No. 2 Brandt Dr. Water Main November 15, 2002 Page 2 This project was successfully completed by Getdown Underground, Inc . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Kimball Homes and Max McGraw Foundation yk.... FINANCIAL IMPACT The final accounting for project number 409545 is as follows : Budget 380-4000-795 . 92-41 $ 50, 000 381-4000-795 . 92-41 400, 000 420-0000-771 . 92-41 365, 000 Total Budget $815, 000 Expenditures r Getdown Underground $608, 222 Alvord Burdich 40, 338 McGraw Wildlife 22 , 000 American Stores Property 19, 300 Miscellaneous 12 , 608 Total Expenditures $702,468 Funds Remaining $112, 532 The balance of the remaining funds will be reprogrammed for future projects . J/S, /LEGAL IMPACT I V P'�/ None ALTERNATIVES 1 . Accept this deductive change order. 2 . Do not accept this deductive change order. em- • • M Change Order No. 2 Brandt Dr. Water Main November 15, 2002 Page 3 RECOMMENDATION It is recommended that the City Council, accept the completed Brandt Drive Water Main project, and authorize both the final payment in the amount of $10, 035. 67 and the execution of Change Order No. 2 in the amount of $27, 577 .40 (Deduct) with Getdown Underground, Inc. Respectfully submitted, Olufemi Fo in • Interim ' y Manager LED/PLB row Attachments