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Home My WebLink About02-348 Resolution No. 02-348 RESOLUTION APPROVING CHANGE ORDER NO. 4 IN THE CONTRACT WITH GILBANE BUILDING COMPANY FOR THE CENTRE WHEREAS, the City of Elgin has heretofore entered into a contract with Gilbane Building Company for The Centre; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No . 4 , attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 4, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: October 23 , 2002 Adopted: October 23 , 2002 Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk CHANGE ORDER Distribution to: OWNER X ARCHITECT X CONSTRUCTION MG X FIELD X OTHER PROJECT: ELGIN FAMILY RECREATION CENTER CHANGE ORDER NUMBER: 4 Elgin,Illinois 09/26/02 DATE OF ISSUANCE: TO: GILBANE BUILDING COMPANY 8550 West Bryn Mawr,Suite 500 CONTRACT DATE: 6/14/2000 CHICAGO, IL 60631 You are directed to make the following changes in this contract: Cost of labor,material and equipment required for the following items: Provide planters as indicated in Alternate No. 1 on the bid documents and per drawings for the west side of Douglas Ave. Johnson Blacktop $ 19'992 Seibert Landscaping $ 19,885 Delete all seed and straw grass plantings and install sod at all locations,including patching of miscellaneous areas. Seibert Landscaping $ 27,200 Add a bubbler irrigation system to all tree wells along roadway and islands in south building lot,and credit for material to supply plastic electric valve in lieu of brass for roadway. Seibert Landscaping $ 12'512 This change order has a net value of zero. The cost for the work is a transfer of funds from the owner's contingency. Subtotal-Trade Contractor Costs: $ 79,589 Construction Manager's Fee @ 8% $6,367 Additional Construction Management Staff/Support Costs(Define on separate page) $0 Total of This Change: $85,956 Utilization of Owner's Contingency: Original Amount of Owner's Contingency: $ 110,812 Increases in Owner's Contingency through Amendment#4 $ 170,981 Subtotal: $ 281,793 Previously authorized Change Orders: $ 148,487 This Change Order: $ 85,956 Remaining Owner's Contingency: $ 47,350 Total Increase in the Guaranteed Maximum Price: $ (All Change Orders indicate a transfer of funds from the Owners Contingency to a Trade Contractor and Gilbane or an increase in the Guaranteed Maximum Price.) We certify that this change order is in the best interests of the City of Elgin and authorized by law,is germane to the contract(s)and that the circumstances necessitating the change in performance were not reasonably forseeable at the time the contract was signed. The original Guaranteed Maximum Cost was....................................................................................................... $6,217,945 Net change by previously authorized Amendments/Change Orders..................................................................... $29,753,596 The Guaranteed Maximum Cost prior to this Change Order was......................................................................... $35,971,541 The Guaranteed Maximum Cost will be(increased)by this Change Order $0 The new Guaranteed Maximum Cost including this Change Order will be............................................................ $35,971,541 The Contract Time for the Parking Structure will be(unchanged) by.......................................................... 0 Days The Contract Time for the Recreation Center will be(unchanged) by.................................................... 0 Days The Date of Substantial Completion for the Parking Structure as of the date of this Change Order therefore is February 12,2002 The Date of Substantial Completion for the Recreation Center as of the date of this Change Order therefore is November 1,2002 Williams Associates Landmark Engineering Gilbane Building Company City of Elgin ARCHITECT CIVIL ENGINEER CONSTRUCTION MANAGER OWNER 210 North Hale 2295 Valley Creek Dr. 8550 West Bryn Mawr,Suite 500 150 Dexter Court Wheaton,IL 60187 Elgin, IL 60123 CHICAGO,IL 60631 Elgin IL 60120 BY: BY: BY: DAT 161 16/07 D E: O 17-- DATE: SV7(,, 67— DATE: L Request for Change Proposal _ To: Johnson Btacdop,Inc. From: Giibane Budding CO 825 Hicks Drive 100 Sr"ony Way Elbum.IL 80119 Elgin.IL W120 Attention: Don Soderquist Originator. Nathan A.Gebert Date: 712512002 Project Elgin Recreation Center Road Project Job/Subjob 2884!030 Please submit a firm quotation (including a detailed breakdown of costs)for any adjustments to your contract for the following change: By(date): 7131/2002 CR No.: 3022 Provide planter alternate#1 as indicated on the bid documents and attached drawings for the west side of Douglas. Provide costs for the replacement of the five(5)tree planters with the two(2)large planters indicated. Please note that lightbase E-3 is 3'-9'further north than originalty indicate+ meaning one planter will be X-9'shorter than indicated. PROCEED AND SUBMIT QUOTATION Tne following documents are forwarded for your use: raw+ Specification Quantity Description umber Rev.No. Date i L3 IDoLxjias Landscaping Sketch 1-3 1 ILight1ba"Location Change 1 Do not proceed-submit puotabon ont, Shop drswnQs required No shop drawngs required ^Or the Change outlined above,we propose: qZ- ( An increase of S )� ❑ A decrease of S to the contract amount ❑ No change 'his_nangenCrease deCre / ou'pIBEW E aaniupatan by S .vhiCh 4 .I:'aoeQ in the aDOVe quotes amount. 1 S,gnature -- Title. 2 lit Company �Crat �� F �� Date Lz f7z cc Field Supt.,CR File. R-Fide,C-File f Y `Ylar ConrMMid l QX Maor' July 30, 2002 Gfibane Building Company Mr. Nathan Gebert 100 Symphony Way Elgin,Ii, 60120 Job Site: Elgin Ree Center,Road Project Dear Mr. Gebert; We propose the following change order, if acceptable please sigo'and return. Provide planter Alternate#1 as indicated on the bid documents and drawings for the west side of Douglas Ave- Additional costs for the replacement of(5) tree planters with the (2) large planters indicated in CR - No. 3022 dated 7/26/02. Addition0plantings, 1l" monumental.railings and credit for eliminating (5) trees are included in this change order. D-escriRtion -5 each Gleditsia triacanthos Skyline Honeylocust 4" 4 each Ostrya virginiana American-Hophornbeam 2" 16 each, Spires japonica Norman Spirea 3G 28 each Herneroca is Happy Returns Daylily 1 G ' 142 each Liriope spicats Franklin Mint I 6 cuyd Hardwood Bark Mulch 40 cuyd Soil Mix 4, each Renaissance Bench #CCC 2806-6 2 each Renaissance Litter Receptacle #CCC 2811-DT 125 loft 11" Monumental Railing Grand Total: S 19,885.00 J ce y, B al Ho Approved By: nstmedon Manager Date: •toe 0"0"dl0—1 89 IS"I Paid wMia Wily days Mw e!a data of I*V*ft=summer A&A oU'M ftiert La.lwaai all past due aaw.aa,Iarr'"08MIG K 11%(18%APR)and dl atOdAW edked*n aw lad rM I0W-*ftrfa'r hM *~R4CC0arCR1 N2Zpk3 unv�uJt&rt aunt 31 wW Ww j4pgkv Rwd•Bards IL 6010 •(630) 497.10W offiw••(630)497.1002 Fax "Pout COMMO 'r'd Conmsctar" August 159 2002 - Gilbane Building Company :fir.Nathan Gebert 100 Symphony Way Elgin, EL 69120 Job Site:Elgin Rec Center Dear Mr. Gebert; we propose the following change request, if acceptable please sign and return. Change order proposal for the project mentioned above. Delete all seed and straw grass planting at turf areas and provide sod at ali [bcations per CR3024. QtK unit DescdRdon Unit Price Add 9,335 sgyd Sod S"34,014.00 Deduct 9,335 sgyd Seed (S 6,814.00) Grand Total: ADD S 27,200.00 ine ely, SE T G a!H Approved By: ons ett n Manager Date: • a the the aeomm is not paid•within thirty daer from the dab of iayoks,'tte e..ecow sh&D pey to sebsrt Landaeapicj at!Past due learaRta �i(1*%AMY and all associated aeltatbn emb and reasonable attorney's Am. 'lu�tuara�feb�rr.�on, 31 uO60 Wm erwrie„Riii1.Sad= !L 60105 •(630) 4971000 Offia-•(630) 4971 002 Fax • . 'o 'Yrr Conr»urrirtl Cow September M 2002 Gilbane Building Company mr. Nathan Gebert 100 Symphony Way Elgin, IL 60120 Job Site: E4 m Rec Cente'r Dear Mr. Gebert; We propose the following change order, please sign and return. These changes are for irrigation per CR No. 3027. Add a bubbler irrigation system to all tree wells along roadway: S 7,812-00 Add irrigation to islands in sodtb building lot: $ 5,100-00 Deduct to supply plastic electric valve in lieu of brass for roadway: (S 400-00) Si ly, S T NDS i 'Be iu Ho Approved By: ons cd Manager Date: J2 the evait Ne sensnt v we paid withfs thirty days.from tie date of invoift of enstsraar.haU pad a$obert Laadutapiltj all pm doe ameant&Service Charge of 1.3%(19%ApI j and an aaweiseed eo0aetioa costa and ressoaable attsrnq't fees. wwuxinneecentercRwr4b2 - tf/IOwohVl.T.CM 31 WW Nice Brdm Amd•Bari= !Z 0105 •.(630),f97.100D Cow•(00)M I M fter t roAgenda Item No. City of Elgin October 18, 2002 TO: Mayor and Members of the City Council RECREATIONAL LE,=URE ANO CULTURAL OPPORTUNITIES FROM: Olufemi Folarin, Interim City Manager SUBJECT: Change Order No. 4 for The Centre PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Change Order No. 4 to the contract with Gilbane for work being completed as part of the Grove Avenue/Symphony Way/Douglas Avenue streetscape project . BACKGROUND On May 22, 2002 , the City Council authorized Gilbane to enter into contracts for the reconstruction and streetscape of Grove Avenue between Symphony and Kimball and Symphony Avenue between Grove and Douglas . On July 10, 2002 , the City Council approved Amendment No. 4 to the agreement with Gilbane which added the associated roadway work and streetscape elements to the guaranteed maximum price (GMP) contract in the amount of $2 , 162, 714 . 04 . The City' s contract with Gilbane includes a process for change orders to the established GMP. Attached is change order No. 4 for additional streetscape item costs . The bid documents failed to recognize certain elements of the streetscape project . Change order No. 4 authorizes Gilbane to compensate the roadway contractor, Johnson Blacktop, and the landscaping contractor, Seibert Landscaping, for these additional work items to install planters on the west side of Douglas Avenue, sod instead of seed, and additions to the irrigation system respectively. The costs associated with the irrigation and planters are consistent with the low bid items already in the contract . The unit cost of the sod price submitted has been evaluated against sod prices found within the Neighborhood Street Rehabilitation bid costs and were found to be lower. r Change Order No. 4 for The Centre October 18, 2002 Page 2 The costs associated with this change order are : Johnson Blacktop - Planters - $ 19, 992 Seibert Landscaping - Planters - 19, 885 Seibert Landscaping - Sod - 27, 200 Seibert Landscaping - Irrigation - 12, 512 Gilbane - Construction Managers Fee (8%) - 6, 367 Total $ 85, 956 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT Change order No. 4 totals $85, 956 . Currently there is an owner' s contingency balance of $133 , 306 which will be used to fund the subject change order. No increase in the contract with Gilbane will result from the subject change order. The budget for The Centre, Parking Structure and streetscape project is $40, 320, 092 . Account Number Amount Project Number Centre 509560 270-0000-791 . 92-36 $ 2, 000, 000 275-0000-791 . 92-36 16, 359, 812 340-0000-795 . 92-36 300, 000 380-0000-795 . 92-36 16, 750, 000 275-0000-601 . 60-00 50, 280 382-0000-795 . 92-36 2 , 160, 000 Subtotal $37, 620, 092 Symphony/Grove . 275-0000-791 . 92-35 $ 2, 600, 000 039529 275-0000-791 . 92-36 100, 000 349003 Subtotal $2, 700, 000 Total $40, 320, 092 Change Order No. 4 for The Centre October 18, 2002 Page 3 L GAL IMPACT None. ALTERNATIVES 1. Approve Change Order No. 4 as recommended. 2. Do not approve Change Order No. 4 . To stay on schedule and to avoid costs associated with any delays, the contractors have already been authorized to complete the work associated with the planters. The sod and irrigation work have not yet been completed. A decision not to do the sod or additional irrigation will increase the demand on operation staff during the growing period for the seed and to water manually those areas not covered by the irrigation system. RECOMMENDATION It is recommended that the City Council authorize Gilbane Building Company to execute Change Order No. 4 that includes a value of $19, 992 to Johnson Blacktop, a value of $59, 597 to Seibert Landscaping, and a value of $6, 367 to Gilbane . Respectfully submitted, Olufemi larin Inte im ger DLL:sp Attachments