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HomeMy WebLinkAbout02-282 Resolution No. 02-282 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH BLACK & VEATCH CORPORATION FOR VULNERABILITY ASSESSMENT AND SECURITY ENHANCEMENT PLANNING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Black & Veatch for vulnerability assessment and security enhancement planning, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: August 14 , 2002 Adopted: August 14 , 2002 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk AGREEMENT THIS AGREEMENT, made and entered into this f9 bT(day of /4-U G vS T , 2002, by and between the CITY OF ELGIN, an Illinois municipal corporation(hereinafter referred to as"CITY") and Black & Veatch Corporation, a Delaware Corporation (hereinafter referred to as "ENGINEER"). WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional services in connection with a Vulnerability Assessment and Security Enhancement Planning for the CITY's water system (hereinafter referred to as the `PROJECT"). AND WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and represent it in all engineering matters involved in the PROJECT, subject to the following terms and conditions and stipulations, to-wit: I. SCOPE OF SERVICES A. ENGINEER shall perform the Services described in Attachment A, Scope of Services, which is attached hereto and incorporated by reference as part of this Agreement. No Supplemental Services shall be performed by the ENGINEER nor shall the CITY be responsible for the payment of any such Supplemental Services unless and until such Supplemental Services are authorized in advance in writing by the CITY. B. The CITY shall furnish, as required by the work and not at the cost of the ENGINEER, data and services described in Attachment B, CITY's Responsibility, which is attached hereto and incorporated by reference as part of this Agreement. ENGINEER shall have no liability for defects in the Services attributable to ENGINEER's reliance upon or use of information, data, design criteria,drawings, specifications,or other information furnished by CITY or third parties retained by CITY. C. The scheduling and performance of the work shall conform to the Project Milestones listed below: City of Elgin Agreement 1 August 5,2002 • • Submit Draft Vulnerability 75 Calendar Days after Notice to Assessment Report for Review Proceed Submit Final Vulnerability 15 Calendar Days Following Receipt Assessment Report of CITY's Final Review Comments Submit Draft Security 45 Calendar Days Following Enhancement Planning Report for Submission of Final Vulnerability Review Assessment Report Submit Final Security 15 Calendar Days Following Receipt Enhancement Planning Report of CITY's Final Review Comments II. WORK PRODUCTS All work products prepared by the ENGINEER pursuant hereto including,but not limited to reports, designs, calculations, work drawings, studies, photographs, models and recommendations shall be the property of the CITY when ENGINEER has been compensated for services rendered and shall be delivered to the CITY upon request of the DIRECTOR provided,however, that the ENGINEER may retain copies of such work products for its records and shall have the unrestricted right to their use. Such work products are not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER. Notwithstanding the above, ENGINEER shall retain its rights in its standard drawing details, designs, specifications, databases, computer software and any other proprietary property. Rights to intellectual property developed,utilized, or modified in the performance of the services shall remain the property of the ENGINEER. III. PAYMENTS TO THE ENGINEER A. The CITY shall pay the ENGINEER for the Vulnerability Assessment(Task 1 through Task 6 in Attachment A) a lump sum of Seventy-Seven Thousand Dollars ($77,000). The CITY shall pay the ENGINEER for Security Enhancement Planning (Task 7 and Task 8 in Attachment A) on the basis of 2.9 times the direct salary cost of personnel employed for the work, plus direct expenses at cost. The maximum amount to be invoiced for Security Enhancement Planning shall not exceed Thirty-Eight Thousand Dollars ($38,000)unless a written amendment hereof is authorized by the CITY's City Council. The CITY City of Elgin Agreement 2 August 5,2002 will not be obligated to compensate the ENGINEER for costs incurred in providing Services in excess of the billing limit specified for the Security Enhancement Planning, nor shall the ENGINEER be obligated to continue performance under the Agreement or otherwise incur costs in excess of that amount, unless and until the CITY notifies the ENGINEER in writing that the billing limit has been increased, and has specified in such notice the revised billing limit for the services in question. When and to the extent that the billing limit has been increased, any costs incurred by ENGINEER in excess of the billing limit prior to their increase shall be allowable to the same extent as if such costs had been incurred after the increase in the billing limit was approved. Direct salary ranges for the ENGINEER's personnel that may be engaged in work under the Security Enhancement Planning are listed in Attachment C of this agreement for reference. B. The CITY shall make periodic payments to the ENGINEER based upon actual progress of work within 30 days after receipt and approval of invoice. IV. INVOICES A. The ENGINEER shall submit invoices in a format approved by the CITY. In the event the CITY questions some element of an invoice,that fact shall be made known in writing to the ENGINEER immediately and CITY shall pay to ENGINEER the undisputed portion of the invoice according to the provisions hereof. If CITY fails to pay any invoiced amounts when due, interest will accrue on each unpaid amount at the rate of one and one-half percent (1.5 %) per month,or the maximum amount allowed by law if less, from the date due until paid according to the provisions on this Agreement. Interest shall not be charged on any disputed invoice item which is finally resolved in CITY's favor. ENGINEER will transmit a revised invoice as necessary. The CITY may amend a payment request submitted by the ENGINEER, and authorize those components of the payment request approved by the CITY. B. The ENGINEER shall maintain records showing actual time devoted and direct cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data under this Agreement. The ENGINEER shall make these records available at reasonable times during the Agreement period, and for a year after termination of this Agreement. V. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time upon fifteen(15)days prior written notice to the City of Elgin Agreement 3 August 5,2002 ENGINEER. In the event that this Agreement is so terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, except that reimbursement shall not exceed the total amount set forth under paragraph III above, whichever is less. VI. TERM This Agreement shall become effective as of the date the ENGINEER is given a written Notice to Proceed and, unless terminated for cause or pursuant to Article V, shall be deemed concluded on the date the CITY determines that all of the ENGINEER's work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims, which the CITY may have or thereafter acquire with respect to any term or provision of the Agreement. VII. NOTICE OF CLAIM If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by the CITY, the ENGINEER shall give written notice of his claim within 15 days after occurrences of such action. No claim for additional compensation shall be made valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work required under the Agreement as determined by the DIRECTOR shall proceed without interruption. VIII. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement, such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and in addition,if either party,by reason of any default, fails within fifteen(15) days after notice thereof by other party to comply with the conditions of the Agreement,the other party may terminate this Agreement. IX. INDEMNIFICATION To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend and hold harmless the CITY,its officers, employees, agents,boards and commissions from and against any and all claims, suits,judgments, costs, attorney fees,damages or other relief, including but not limited to workers compensation claims,resulting from death or bodily injury to any person or damage or destruction to third-party property in any way resulting from or arising out of negligent actions or omissions of the ENGINEER in connection herewith, including negligent actions or omissions of employees or agents of the City of Elgin Agreement 4 August 5,2002 a ENGINEER arising out of the performance of this Agreement. In the event of any action against the CITY, its officers, employees, agents, boards, or commissions, covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the CITY's choosing. X. NO PERSONAL LIABILITY No official, director, officer, agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. XI. INSURANCE A. Commercial General Liability. The ENGINEER shall provide, pay for and maintain in effect, during the term of this Agreement, a policy of commercial general liability insurance, written in occurrence form, with limits of$1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The ENGINEER shall deliver to the DIRECTOR a Certificate of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty(30) days prior written notice to the DIRECTOR. The Certificate of Insurance shall include contractual obligation assumed by the ENGINEER under Article IX entitled"Indemnification". This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modifications to this insurance to make it excess over other available insurance, alternatively, if the insurance states that it is excess or prorata, it shall be endorsed to be primary with respect to the CITY. B. Commerical Automobile Liability. Commercial Automobile Liability Insurance, written in occurrence form, covering all owned, non-owned and hired motor vehicles with minimum limits of$500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for general liability and auto exposures may be met with combined single limit of$1,000,000 per occurrence subject to a$1,000,000 aggregate. D. Professional Liability. The ENGINEER shall carry Engineer's Professional Liability Insurance covering claims resulting from error, omissions or negligent acts with a combined single limit of$1,000,000 per occurrence. A City of Elgin Agreement 5 August 5,2002 • Certificate of Insurance shall be submitted to the DIRECTOR as evidence of insurance protection. The policy shall not be modified or terminated without thirty(30) days prior written notice to the DIRECTOR. XII. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to,but not be limited to, the following employment advertising, layoff or termination,rates of pay or other forms of compensation and selection for training, including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on grounds of sex, race, color, creed, national origin, age except minimum age and retirement provisions, marital status or the presence of any sensory,mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part,of the Agreement by the CITY. XIII. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided,however,that no assignment shall be made without the prior written consent of the CITY. XIV. DELEGATION AND SUBCONTRACTORS Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to each and every item, condition and other provision hereof to the same extent that the ENGINEER would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written approval. XV. NO CO-PARTNERSHIP OR AGENCY This agreement shall not be construed so as to create a partnership,joint venture, employment or other agency relationship between the parties hereto. XVI. SEVERABILITY City of Elgin Agreement 6 August 5,2002 The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. XVII. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a mater of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. XVIII. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. XIX. APPLICABLE LAW This Agreement shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. Venue for resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois. XX. NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the DIRECTOR, nor will the ENGINEER make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. XXI. COOPERATION WITH OTHER CONSULTANTS The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work associated with the PROJECT. XXII. INTERFERENCE WITH PUBLIC CONTRACTING The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of violations of 720 ILCS 5133E et seq. or any similar state or federal statute regarding bid rigging. City of Elgin Agreement 7 August 5,2002 XXIII. SEXUAL HARASSMENT As a condition of this contract, the ENGINEER shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies must be provided to the Department of Human Rights upon request 775 ILCS 5/2-105. XXIV. PREVAILING WAGE/PAMENT OF TAXES The ENGINEER shall comply with the requirements of the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) XXV. WRITTEN COMMUNICATIONS All recommendations and other communications by ENGINEER to the DIRECTOR and other participants which may affect cost or time of completion, shall be made or confirmed in writing. The DIRECTOR may also require other recommendations and communications by the ENGINEER be made or confirmed in writing. XXVII. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: A. As to CITY: LARRY E. DEIBERT Director of Water Department City of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 City of Elgin Agreement 8 August 5,2002 I . B. As to ENGINEER: DAVID B. HUNT Black & Veatch Corporation 101 N. Wacker Drive, Suite 1100 Chicago, Illinois 60606 XXVIII. WARRANTY ENGINEER warrants that it shall perform the Services in accordance with the standards of care and diligence normally practiced by recognized consulting firms in performing services of a similar nature. IN WITNESS WHEREOF, the undersigned have placed their hands and seal upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the CITY: : THE CITY OF ELGIN ATTES : By �-��.. By For the ENGINEER: Dated this c— day of u v T , AD., 2002 ATTEST: BLACK EATC CORPORATION By . .Ntit By ► m.o.._ David B. Hunt Sr. Vice President City of Elgin Agreement 9 August 5,2002 ATTACHMENT A SCOPE OF SERVICES CITY: City of Elgin, Illinois ENGINEER: Black & Veatch Corporation PROJECT: Vulnerability Assessment and Security Enhancement Planning DESCRIPTION OF SCOPE OF SERVICES Black &Veatch Corporation and security specialists from our subsidiary, Black & Veatch Special Projects Corporation, will conduct a physical security site survey and vulnerability assessment of the City of Elgin water supply, treatment, storage, and transmission facilities. Following completion of the vulnerability assessment, security enhancement planning will be conducted for the water facilities. This assessment will include the major elements and processes currently defined by the USEPA for a"Satisfactory Vulnerability Assessment" as identified by"Request for Applications (RFA) for Federal Grants for Vulnerability Assessments, Emergency Operations Plans, and Security Enhancement Planning and Design at Large Drinking Water Utilities". The following Elgin Water Department facilities shall be included: ➢ Six deep wells located at or near the Slade Ave. Pumping Station ➢ Five deep wells located at or near the Airlite WTP ➢ River intake and pumping station structure located south of the Riverside WTP site ➢ Riverside Water Treatment Plant and the 1 MG and 5 MG ground storage reservoirs ➢ Airlite Water Treatment Plant and two 1 MG ground storage reservoirs ➢ Slade Avenue Pumping Station and the 2 MG and two 1 MG ground storage reservoirs ➢ Fox Lane Booster Pumping Station ➢ Lyle Avenue Booster Pumping Station ➢ Alff Lane elevated storage tank ➢ Shales Parkway elevated storage tank ➢ Randall Road elevated storage tank ➢ Airlite elevated storage tank City of Elgin Attachment A 1 August 5,2002 > Access manholes along the sludge transmission main between Riverside WTP and the South McLean residual facilities The Vulnerability Assessment and Security Enhancement Planning shall consist of the following tasks: VULNERABILITY ASSESSMENT Task 1 —Collect and Review Available Information Prior to initiating the field activities, the ENGINEER will review drawings, reports, and other information provided by the CITY regarding the above listed water facilities. This will include review of the current emergency response plan(s), if available, and CITY- initiated security inspection reports on the water facilities. The evaluations and findings of the Emergency Power Supply Study, currently being conducted by Black&Veatch, will also be reviewed. Task 2—Orientation Meeting An orientation meeting shall be conducted with select members of the CITY's staff to discuss general security issues, concerns, and objectives unique to the facilities under examination. The schedule for activities will be discussed, as well as manpower requirements needed from the CITY's staff to support the assessment activities. Meetings will be scheduled to interview appropriate staff, as well as local law enforcement and fire department entities. A discussion will be held outlining the scope of services to be performed, deliverables to be provided, and the schedule for submittal of the deliverables. Task 3—Site Visits ENGINEER shall visit each of the above listed water facility sites to assess existing security and vulnerability issues and to collect facility data. This data will be used to develop the facility characterizations for each site. Task 4—Debriefing Meeting A debriefing meeting will be held to discuss specific findings from the site visits and vulnerabilities identified. Discussion will include possible countermeasures and anticipated impact on facility operations. Additionally, general prioritization will be addressed. City of Elgin Attachment A 2 August 5,2002 Task 5—Draft Vulnerability Assessment A draft Vulnerability Assessment report will be prepared and submitted to the CITY for review. The report shall present an overview of findings and contain the following: 1. Facility and Site Characterization • Description of important system missions and functions. • Description of existing facilities • Review of applicable operating procedures ➢ Security procedures ➢ Emergency procedures > General facility operating procedures • Evaluation of communication systems for possibility of supporting additional electronic security alarms. (Note that this is not intended as a complete cyber security assessment for the systems.) ➢ Telephones > Intercoms ➢ Radios > Public address > LAN/WAN > SCADA 2. Existing Security Features Investigation and evaluation of effectiveness of existing: • Physical security features ➢ Fences ➢ Perimeters ➢ Buildings ➢ Lighting • Electronic security features > Intrusion detection > Access control ➢ Closed circuit television (CCTV) • Cyber protection of SCADA system City of Elgin Attachment A 3 August 5,2002 3. Identification of Threats based upon: • Interviews with staff • Interviews with law enforcement • Black & Veatch experience and observations during the site visits 4. Categorization of Threats: • Threats to physical assets • Threats of contamination, either chemical or biological • Threats resulting from misuse or theft of on-site chemicals • Threats to support systems and functions, such as power and transportation • Threats to existing SCADA and other networks 5. Identification of Critical Assets. This will include documentation of interrelationships among critical assets. 6. Identification of Asset Vulnerabilities and Qualitative Likelihood of Occurrence. Undesired events, such as disruption of assets based upon the defined threat(s)will be included. Also addressed will be contaminant dosage amounts that could potentially impact the drinking water. 7. Prioritized Countermeasure Security and Operational Recommendations, including their estimated effectiveness in reducing applicable vulnerabilities. 8. Budgetary Cost Estimates for Recommended Countermeasures. Task 6—Finalize Vulnerability Assessment A meeting will be conducted to review the draft report with the CITY staff. The meeting will also include discussion of security enhancement planning. Comments and clarifications will be incorporated, and the Vulnerability Assessment report will be submitted to CITY. SECURITY ENHANCEMENT PLANNING Task 7—Draft Security Enhancement Planning Report Based on the discussions with the CITY, a draft Security Enhancement Planning Report will be prepared. The report will expand on the conclusions and recommendations from the Vulnerability Assessment report and will include a proposed schedule, estimated construction costs, and conceptual for the proposed security enhancements. The effort City of Elgin Attachment A 4 August 5,2002 required for the planning report will be dependent on the findings of the Vulnerability Assessment. Task 8—Finalize Security Enhancement Planning Report A meeting will be conducted to review the draft Security Enhancement Planning Report with CITY staff. Comments and clarifications will be incorporated, and the Security Enhancement Planning Report will be submitted to CITY. DELIVERABLES Ten copies of the draft Vulnerability Assessment report shall be provided to the CITY for review in hard copy format. Ten copies of the final Vulnerability Assessment report shall be provided to the CITY for record in hard copy format, and two copies shall be provided in electronic format on compact disc. Ten copies of the draft Security Enhancement Planning Report shall be provided to the CITY for review in hard copy format. Ten copies of the final Security Enhancement Planning Report shall be provided to the CITY for record in hard copy format, and two copies shall be provided in electronic format on compact disc. The text of the reports shall be submitted in Microsoft Word 97. SUPPLEMENTAL SERVICES Any work requested by the CITY that is not listed above will be classified as Supplemental Services. Supplemental Services shall include but are not limited to: • Review of facilities other than those listed above. • Design and specification of security systems for the water system. • Attendance at additional meetings or presentations not specifically listed ABOVE • Preparation or revision of an Emergency Operation Plan. City of Elgin Attachment A 5 August 5,2002 ATTACHMENT B CITY'S RESPONSIBILITES The CITY will furnish, as required by the work and not at the cost of the ENGINEER, the following: 1. All drawings, reports, records, and other data that are available in the files of the CITY and which may be useful in the work. 2. The services of one employee who has the right of entry to, and has knowledge of, the existing water facilities. 3. Attendance of appropriate CITY staff at the initial workshop to establish the identified objectives for emergency water operations. City of Elgin Attachment B 1 August 5,2002 ATTACHMENT C ENGINEER'S DIRECT SALARY RATES The following ranges of direct salary rates for the ENGINEER's personnel that may be engaged in work under the Security Enhancement Planning remain valid until April 1, 2003. Personnel Salary Range ($/hr) Principal $60 - $96 Project Manager $35 - $67 Project Engineer $24 - $42 Senior Engineer $40 - $67 Staff Engineer $24 - $42 Technician $16 - $34 Estimator $18 - $40 Clerical $10 - $24 City of Elgin Attachment C 1 August 5,2002 OF f4Ci § City of Elgin Agenda Item No. E L .. i a il r if June 21, 2002 G I I 0 TO: Mayor and Members of the City Council AL, ��� FINANCIALLY STABLE CITY GOVERNMENT EF FIC TENT SERVICES, AND QUALIT Y INFRASTRUCTURE FROM: Olufemi Folarin, Interim City Manager SUBJECT: Amendment to an Engineering Agreement with Black & Veatch for Vulnerability Assessment And Security Enhancement Planning for the Elgin Water Department PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider an amendment to the agreement with Black & Veatch for Vulnerability Assessment and Security Enhancement Planning for the Elgin Water treatment system. BACKGROUND On January 23, 2002, the City Council authorized an agreement with the engineering firm of Black & Veatch in the amount of $77, 500 for an evaluation of an emergency/standby power source and an initial vulnerability assessment for the department . The initial scope of services for the vulnerability assessment anticipated that the more detailed work items would be published by USEPA. The initial scope of services relative to vulnerability assessment was to review the USEPA vulnerability requirements and provide a recommendation to the City for follow up evaluation. The vulnerability assessment effort contained in the subject amendment is based on the USEPA' s specific requirements. This amendment will provide a physical security site survey and vulnerability assessment of the City of Elgin' s water supply, treatment, storage and transmission facilities . The vulnerability assessment will include the major elements and processes currently defined by the USEPA for a "satisfactory vulnerability assessment" as identified by "Request For Application For Federal Grants For Vulnerability Assessments, Emergency Operations Plans, And Security Enhancement Planning And Design At Large Drinking Water Utilities" . The scope of work also includes security enhancement planning based on the recommendations of the vulnerability assessment . The scope of the security enhancement planning effort will be dependent upon the findings of the Amendment to Engineering Agreement June 21, 2002 Page 2 vulnerability assessment (VA) , and will include at a minimum conceptual descriptions of the major security improvements, conceptual cost estimates and a planning schedule . When staff became aware of the grant opportunity through USEPA, a scope of services was developed with Black & Veatch that meets the minimum required elements as dictated by USEPA. Costs were calculated based on the scope of services and the grant was subsequently approved in that amount . The award of this grant was announced on June 6, 2002 , by Speaker of the U.S . House of Representatives, J. Dennis Hastert (see attached) . This assessment is a USEPA mandate required to be completed by March 31, 2003 , based on the size of our service population. The scope of services for this contract amendment is attached. The planning (design) effort shall be managed such that the grant award amount will not be exceeded. Security enhancement items will be prioritized and designed within available funds . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None /4FINANCIAL IMPACT The total cost for this vulnerability assessment and security enhancement planning contract amendment is $115, 000 . The initial contract was for $77, 500, therefore, the total contract value will become $192 , 500 . The amended cost will be totally supported by the USEPA grant (401-0000-503 . 19-00, Federal Grants - EPA) . There are sufficient funds available and budgeted in account number 401-4002- 771 . 30-99, project number 409610 to cover this expense . ii\II nDVEGAL IMPACT An agreement will need to be prepared and submitted to the Legal Department for review. ALTERNATIVES Not to award this contract amendment and therefore not comply with rft. the Federal guidelines . Amendment to Engineering Agreement June 21, 2002 Page 3 RECOMMENDATION It is recommended that the City Council authorize the execution of this contract amendment with Black & Veatch for an additional not to exceed amount of $115, 000 . Respectfully submitted, 411 Olufemi ' lari Inters St ager LED:mg Attachments 27 NORTi+RIVER STREET 4.DENNIS� 111(AS TE F-RT a1 BATAVIA,a 60510 14Tr,DtsTRIcT,I.uNO4S C{ / (630)406-1)14 y,4'1'r r FAA.183 01 406-1808 711E SPEAKER �� 119 WEST FIRST STFEE7 235 RATbvnNI10v3EOFfCEBWtPIN6 N1� pi15) Il080 WA3mPGTON,DC 20515-1314 X: 515)2-0600 FAx:f6151286-07x3 /202)225-2978 FAA (202)225-0697 Congregg at tije Intteh gitateg artutemen D .n0u:4 00. wrthr *omit of itepresentatibto tillaobington, MC 20515-1314 FOR IMMEDIATE RELEASE; CONTACT: BRAD HAHN THURSDAY,JUNE 6,2002 (630)406-1114 ITASTERT: ELGIN TO RECEIVE WATER SECURITY GRANT $115,000 AWARD AMONG FIRST IN THE NATION BATAVIA—House Speaker). Dennis Hasten on Thursday announced that the city of Elgin will receive a$115,000 federal grant to better assess the vulnerability of its water utilities to a terrorist attack. Presented by the Environmental Protection Agency,the award is for the maximum amount allowed under a$53 million water security grant program created to assist large drinking water utilities in assessing their vulnerability to attack_The grants are awarded to utilities nationwide that serve 100,000 people or more. "This money will allow the city of Elgin to do what it needs to assess security at its water treatment plant and then address its needs and protect its residents,"Hasten said. "Government has no greater responsibility than to provide for the security of the nation and its people—and this grant program helps local officials do just that." EPA Administrator Christie Whitman will announce the award for Elgin and six other cities at a press conference in Maryland tomorrow. The seven grants represent the first wave of awards under the program,which was announced in the Spring. ''There is no greater priority for our department than making sure that our facilities are safe,"said Larry Deibert,Director of the Elgin Water Department. "We are extremely pleased to have this assistance because it will allow us to do a thorough assessment of our site and see if there are other things we can be doing to improve security." ;