The URL can be used to link to this page

Home My WebLink About02-278 Resolution No. 02-278 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH SCHOOL DISTRICT U-46 (Gifford Street High School) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with School District U-46 for enhanced security at Gifford Street High School, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: July 24 , 2002 Adopted: July 24 , 2002 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk PURCHASE OF SERVICE AGREEMENT THIS AGREEMENT is made and entered into this 5th day of June,2002 by and between U-46/GIFFORD STREET HIGH SCHOOL,an Illinois not-for-profit corporation, (hereinafter referred to as "U-46/GIFFORD STREET HIGH SCHOOL")and THE CITY OF ELGIN Illinois,a municipal corporation, (hereinafter referred to as the"CI 1' ). WHEREAS,the City has determined it to serve a beneficial public purpose to provide support for programs assisting students AT RISK and families. NOW,THEREFORE,in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby acknowledged,the parties hereto hereby agree as follows: 1. The City shall pay to U-46/GIFFORD STREET HIGH SCHOOL THE SUM OF$16,500.00. payment shall be made within 30 days following the execution of this agreement. 2. U-46/GIFFORD STREET HIGH SCHOOL shall perform the following services to the City's satisfaction. a) U-46/GIFFORD STREET HIGH SCHOOL shall address all inquiries and requests made pursuant to this agreement to City's Management Assistant. b) U-46/GIFFORD STREET HIGH SCHOOL shall apply the aforementioned $16,500.00 to operation expenses. c) U-46/GIFFORD STREET HIGH SCHOOL shall install the following equipment as school satety measures. 1) One Toshiba 19"Monitor w/Wall Mount Bracket 2) One Kalatel DVMRez 16-160 Multiplexer w/Digital Recorder 3) One Altronix AL-24 Camera Power Supply 4) Eight Kalatel KTC-115 Color Cameras 5) Eight Vandal Resistant Camera Housings 6) Eight Varifocal Auto-Iris Lenses 7) Twenty-five BNC Twist-On Connectors 8) Three 1000' Reels of Siamese Coaxial Cable 9) One Lot of Miscellaneous Hardware and Conduits d) U-46/GIFFORD STREET HIGH SCHOOL shall provide one written report detailing the disbursement of$16,500.00. This report shall be provided to the City by June 30,2002 and January,2003,and shall include all program activity. This report shall be submitted to the City Manager's Office, 150 Dexter Court,Elgin,Illinois 60120. e) U-46/GIFFORD STREET HIGH SCHOOL shall provide the City with financial statements relative to the organization's total operations. These statements shall be provided on or before June 30,2002. 0 Failure to perform the above services to the satisfaction of the City Council shall result in a termination of this agreement and the refund of the$16,500.00 consideration as and for liquidated damages. 3. The City shall have the right to review all accounting records related to the use of the$16,500.00 provided for herein upon 72 hours written notice and at a reasonable time agreed upon by both parties hereto. 4. U-46/GIFFORD STREET HIGH SCHOOL shall indemnify and hold City harmless from and against any and all claims for damages,suits,causes of action or any and all other liability which may arise out of or in connection with the performance of this agreement or other operations as result of any negligent actions by THE CITY. 5. This agreement shall not be construed so as to create a partnership,joint venture,employment or other agency relationship between the parties hereto. 6. The terms of this agreement shall be severable. In the event any of the terms or provisions of this agreement shall be deemed to void or otherwise unenforceable for any reason,the remainder of this agreement shall remain in full force and effect. 7. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this agreement shall be in the Circuit Court of Kane County,Illinois. 8. This agreement is the sole agreement between the parties hereto. There are no other agreements, either oral or written, which shall affect the terms or performance of this agreement. This agreement shall not be modified or amended without the written agreement of the parties hereto. 9. Time is of the essence of this agreement. 10. In the event the program for which the City funds provided herein are,to be applied is discontinued or U-46/GIFFORD STREET HIGH SCHOOL ceases its operations prior to December 31, 2002. U-46/GIFFOR1 STREET HIGH SCHOOL shall refund to the City on a pro rated basis the funds paid hereunder for the portion of the year such program or its operations were to be conducted. 11. District U-46 will provide the additional funds over the$16,500.00. IN WITNESS WHEREOF,the parties hereto have executed this agreement on the date and year written above. CITY OF EL t-w... A municipal co I. on Ed Schock, a . 91010 Attest: "1,001F -411166. icesior411il 11■;• City Clerk RIAr farea ...z Dr.C.R.Bradford,Principal Dr.E. Gonzalez,Dean of Students r,, OF Sy ESC `'�'4 y� City of Elgin Agenda Item No. E L July 5, 2002 G N , TO: Mayor and Members of the City Council SAFE COMMUNITY FROM: Olufemi Folarin, Interim City Manager SUBJECT: Purchase of Service Agreements for the 2001 COPS Federal Block Grant Program PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to approve five Purchase of Service Agreements with Centro de Informacion, Renz Addiction Counseling Center, U-46/Gifford Street High School, U-46/Ellis Middle School and U-46/Harriet Gifford Elementary School . BACKGROUND On January 23 , 2002, the City Council approved funding for five organizations as part of the Federal Department of Justice 2001 Block Grant Program. The police department has worked with our legal staff to prepare Purchase of Service Agreements for the five agencies. These agreements have been considered by the various boards of these organizations and are now ready for approval by the City Council . The grant amounts were as follows : Gifford Elementary(partial funding for social work position) $20,000.00 Centro de Informacion (Expand Centro's Youth-At- $10,000.00 Risk Program) Renz Addiction Counseling Center(partial funding for drug $4,500.00 testing) Ellis Middle School(partial funding for additional lighting) $2,700.00 Gifford High School(enhanced security) $16,500.00 Total $53,700.00 PSA for the 2001 COPS Federal Block Grant Program July 5, 2002 Page 2 The Purchase of Service Agreements are required in order for the City to comply with reporting requirements of the Grant . The City must meet with the participating agencies and report to the Federal Government Quarterly on the progress of each of the PSAs. The City must then certify that all work considered in these agreements is completed as required. The lg` report will be due as soon as these PSAs are approved by the City Council . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED All of the involved agencies have signed the Purchase of Service Agreements . 4FINANCIAL IMPACT • � The total of the five Purchase of Service Agreements equal $54, 700 . There are sufficient funds available in account number 252-0000-791 . 30-99 BUREAU OF JUSTICE GRANT/PROFESSIONAL SERVICES/ MISC PROFESSIONAL SERVICE for these expenditures . LE AL IMPACT None. ALTERNATIVES The City Council can choose not to enter into these Purchase of Service Agreements and return the grant funds to the Federal Government . RECOMMENDATION It is recommended that the City Council approve the five Purchase of Service Agreements as presented. Respectfully submitted, Olufemi l rin Inter' anager JJB/jb Attachments