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Home My WebLink About02-256 Resolution No. 02-256 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN ENGINEERING SERVICES AGREEMENT WITH LANDMARK ENGINEERING GROUP FOR THE SYMPHONY WAY/GROVE AVENUE/DOUGLAS AVENUE STREETSCAPE PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Amendment No. 1 to an Engineering Services Agreement on behalf of the City of Elgin with Landmark Engineering Group for the Symphony Way/Grove Avenue/Douglas Avenue Streetscape Project, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: July 10, 2002 Adopted: July 10, 2002 Omnibus Vote : Yeas : 6 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk CITY OF ELGIN, ILLINOIS Symphony Way/Grove Avenue/Douglas Avenue Reconstruction/Rehabilitation Project ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1 This Amendment No. 1 entered into this ,ZINV) day of flay, S OaZ, by and between the City of Elgin, an Illinois Municipal Corporation(hereinafter referred to as "CITY") and Landmark Engineering Group (hereinafter referred to as"ENGINEER"), shall modify that Agreement dated July 16, 2001,whereby the ENGINEER was engaged by CITY to perform certain and construction related engineering services for the Symphony Way/Grove Avenue/Douglas Avenue Reconstruction/Rehabilitation Project(hereinafter referred to as"PROJECT"). Whereas the payment to the ENGINEER for Construction Administration Services was not included in the Agreement, and, Whereas the City desires to expand the scope of services to include the ENGINEER's efforts to include Construction Administration Services, and, Whereas the CITY desires to include the payments to the ENGINEER under paragraph IV of the Agreement in connection with the aforementioned Construction Administration Services pertaining to the PROJECT. In response to these additional services, certain revisions must be made to the Agreement. In compliance, therefore, the terms and conditions of the agreement are modified as specifically set out below. All other parts of the Agreement remain unchanged. Section 1. SCOPE OF SERVICES—Section I C of the Agreement is hereby amended by adding to the Scope of Services provided herein the additional services shown in Attachment I attached hereto and made a part hereof. SECTION 4. PAYMENTS TO THE ENGINEER(Not to Exceed Method) is hereby amended to provide as follows: A. Payments for services provided by the ENGINEER shall be reimbursed at the hourly rate of its professional and technical personnel and its Consultants as set forth in SECTION 1. SCOPE OF SERVICES, attached hereto and made a part hereof by this reference, with the total fees and expenses to be paid to the ENGINEER not to exceed$183,570, regardless of the actual costs incurred or time expended by the ENGINEER, unless substantial modifications to the project are authorized in writing by the Director. B. Reimbursable expenses are included in the above not to exceed total fee of$183,570. Reimburseables shall include reasonable travel costs, printing and photomechanical, postage, delivery, long distance telephone charges, and express mail. Reimburseables shall be reimbursed at the rate of 120%of the direct cost. C. The CITY shall make periodic payments to the ENGINEER based upon ENGINEER'S invoices and upon actual progress within thirty (30) days after receipt and approval of invoices. Said periodic payments to the ENGINEER shall not exceed the amount shown on the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the DIRECTOR. SECTION 5. INVOICES is hereby amended as follows: A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress reports (IIC above) will be included with all payment requests. Progress reports will not be included with all payment requests for Construction Administration Services. B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and records of the ENGINEER for work done under this Agreement. The ENGINEER shall make these records available at reasonable times during the Agreement period, and for a year after termination of this Agreement. All other provisions of the AGREEMENT shall remain in full force and effect. IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was in original and that there are no other oral agreements that have not been reduced to writing in this statement. For the CITY: ATTEST: THE CITY OF ELGIN, ILLINOIS By: By: �-- City Clerk City anager (SEAL) (SEAL) For the ENGINEER: Dated this day of , A.D., 2002. By: , . Vice Pres dent r 1� Attachment I: Note: The following scope of services pertains to the Symphony Way/Grove Avenue/DouglasAvenue Reconstruction/Rehabilitation Project and NO fees are being proposed for the Rec Center site. A. Landscape and Irrigation Construction Review See Exhibit A for hourly rates. 1. Pre-installation meeting with contractor, Gilbane and City of Elgin. • 2. Review of all shop drawings applicable to landscape portion of project and defined in landscape specifications. 3. Two site visits to review progress of landscape and irrigation construction. This will include follow up with construction observation notes. 4. Site visit and punch list services to close out project. 5. Paver mock-up observation. 6. Unit cost per hour to observe concrete scoring, layout, spacing and concrete finishes (includes travel expenses and construction notes). 7. Two nursery visits with the landscape contractor to tag plant materials. The following three costs are given only to establish unit costs for various activities if those services should be requested. They are not included in this amendment. 8. Cost per day to complete additional site visits and construction observation notes. - $785.00 9. Cost per day to complete nursery visits and tagging of plant materials with the landscape contractors. - $975.00 1 0. Additional services unit cost per hour to perform construction observation services (includes travel expenses and construction notes). - $118.00 B. Electrical See Exhibit A for hourly rates. 1. Shop drawing review - 8 manhours 2. Pre-installation meeting with contractor,Gilbane and City of Elgin - 8 manhours 3. Two progress onsite observations - 8 manhours per visit= 16 manhours 4. Unit cost for additional onsite observations....8 manhours per visit 5. Punch list services - 8 manhours for site visit+ 4 manhours punch list= 12 manhours 6. Suggested additional services....ComEd coordination: 8 manhours C. Civil See Exhibit A for hourly rates. 1. Shop drawing review 2. Pre-installation meeting with contractor, Gilbane and City of Elgin 3. Stake centerline control after pavement removal (multiple trips due to pavement removal at varying times) 4. Set benchmarks for use on three sides of the project 5. Review Payouts (assuming 4 pay requests) 6. Two line and grade checks for curb and gutter for two streets 7. One check of structures to be adjusted in pavement(three roads) 8. Multiple Job-site visits (20-two hour visits) 9. Final Punch List 10. As-builts of structures only Exhibit A: A. Landscape Services Hourly Rates Effective 10/01/00 Principal $120.00 - $130.00/hr Senior Engineer/Senior Project Manager $ 95.00 - $110.00/hr Project Manager $ 68.00- $ 80.00/hr Assistant Project Manager $ 65.00 -$ 75.00/hr Landscape Architect II $ 60.00-$ 70.00/hr Landscape Architect I $ 50.00- $ 55.00/hr Civil Engineer II $ 65.00-$ 70.00/hr Civil Engineer I $ 55.00 - $ 60.00/hr Graphic Designer $ 67.00/hr Clerical $ 45.00/hr Intern $ 30.00/hr Expenses - Telephone, postage, travel expense Cost plus 10% - Mileage $.37/mile - Consultants Cost plus 10% Payment for services will be due 20 days from the date of invoice issued on or about the first of each month. B. Electrical Services Hourly Rates There will be a minimum charge of 4 manhours for any necessary site visit. Hourly Billing Rates (based on a 3.0 multiplier): Project Manager - $108.00 per hour Project Engineer - $120.00 per hour C. Civil Services Hourly Rates PRINCIPAL, P.E.,P.L.S. $ 125.00 CIVIL ENGINEER/PROJECT MANAGER, P.E. $ 110.00 ENVIRONMENTAL ENGINEER,P.E. $ 110.00 REGISTERED LAND SURVEYOR $ 100.00 PROJECT ENGINEER, P.E. $ 85.00 DESIGN ENGINEER, E.I. $ 75.00 2-MAN SURVEY CREW(WIO GEODIMETER) $ 100.00 1-MAN SURVEY CREW WITH GEODIMETER $ 90.00 2-MAN SURVEY CREW WITH GEODIMETER $ 120.00 1-MAN UNION SURVEY CREW WITH GEODIMETER $ 125.00 SENIOR CADD TECHNICIAN $ 60.00 CADD TECHNICIAN $ 50.00 CLERICAL $ 35.00 DIRECT CHARGES MILEAGE $0.40/MILE REIMBURSABLE ITEMS COST+15% SUBCONSULTANTS QUOTE+25% SATURDAY 1 1/2 TIMES APPLICABLE RATE SUNDAY 2 TIMES APPLICABLE RATE FOR FIELD CREWS 1 1/12 TIMES FOR ALL OTHERS GS OF E<c'ti City of Elgin Agenda Item No. Ms?;� �i" �: . . ..... Amend #1 for Symphony Way Project June 21, 2002 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. r?(6f&FINANCIAL IMPACT Funds were budgeted in the amount of $2, 600, 000 in account number 275-0000-791. 92-35, project number 039529, Symphony Way/Grove Ave. /Douglas Ave. Streetscape. Sufficient funds are available in the above account number for this amendment no. 1 ($38, 276) . The total not-to-exceed contract with Landmark Engineering will now be $183, 570. (The original contract with Landmark Engineering was charged to project #039518, Riverfront/Center City for $145,294) . Within the construction budget of this project ($2 . 6 million) , $75, 000 had been specifically budgeted for Landmark Engineering. To date, $2, 002 , 513 has been awarded in contracts relating to the construction of Symphony Way/Grove Avenue/Douglas Avenue. voi\p/I,LEGAL IMPACT None. ALTERNATIVES 1 . Authorize Amendment No. 1 for construction engineering services with Landmark Engineering Group. 2 . Do not authorize Amendment No. 1. RECOMMENDATION It is recommended that the City Council approve Amendment No. 1 in the amount of $36, 280 with Landmark Engineering Group and authorize staff to execute the necessary documents. Respectfully submitted, 441.& U..A".'� Olu emi Iarin Interi ' C' y ager SP:do rm. Attachment