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Home My WebLink About02-208 Resolution No. 02-208 RESOLUTION APPROVING CHANGE ORDER NO. 3 IN THE CONTRACT WITH GILBANE BUILDING COMPANY FOR THE CENTRE WHEREAS, the City of Elgin has heretofore entered into a contract with Gilbane Building Company for The Centre; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 3 , attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be an is hereby authorized and directed to execute Change Order No. 3 , a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: June 12 , 2002 Adopted: June 12 , 2002 Omnibus Vote : Yeas : 5 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk CHANGE ORDER Distribution to: OWNER X ARCHITECT X CONSTRUCTION MG X FIELD X OTHER PROJECT: ELGIN FAMILY RECREATION CENTER CHANGE ORDER NUMBER: 3 Elgin,Illinois DATE OF ISSUANCE: 05/10/02 TO: GILBANE BUILDING COMPANY 8550 West Bryn Mawr,Suite 500 CONTRACT DATE: 6/14/2000 CHICAGO, IL 60631 You are directed to make the following changes in this contract: Cost of labor,material and equipment required for the following items: 1.Corona Construction shall provide soil for undercuts required to install foundations due to unforseen poor soil conditions at the Parking Structure,reference attached quote dated January 29,2002. $ 54,543 2.Jensen's Plumbing and Heating shall provide installation of 8"water main and required valve vaults at a top of pipe depth of 14 feet. Contract documents indicate depth of existing valve vaults and pipe were at 6 1/2 feet to 7 feet,however actual depth of vaults was 14 feet,reference attached quote dated September 20,2001. $ 10,670 3.Jensen's Plumbing and Heating shall provide installation of new ductile iron sewer service at area of 3 new valve vaults temporary connections as directed by City of Elgin. Existing,unknown,service was in conflict with new valve vault installation, reference quote dated February 20,2002. $ 1,745 This change order has a net value of zero. The cost for the work is a transfer of funds from the owner's contingency. Subtotal-Trade Contractor Costs: $ 66,958 Construction Manager's Fee @ 8% $5,357 Additional Construction Management Staff/Support Costs(Define on separate page) $0 Total of This Change: $72,315 Utilization of Owner's Contingency: Original Amount of Owner's Contingency: $ 110,812 Increases in Owner's Contingency through Amendment#3 $ 128,933 Subtotal: $ 239,745 Previously authorized Change Orders: $ 76,172 This Change Order: $ 72,315 Remaining Owner's Contingency: $ 91,258 Total Increase in the Guaranteed Maximum Price: $0 (All Change Orders indicate a transfer of funds from the Owner's Contingency to a Trade Contractor and Gilbane or an increase in the Guaranteed Maximum Price.) We certify that this change order is in the best interests of the City of Elgin and authorized by law,is germane to the contract(s)and that the circumstances necessitating the change in performance were not reasonably forseeable at the time the contract was signed. The original Guaranteed Maximum Cost was.................................................................................................... $5,540,609 Net change by previously authorized Amendments/Change Orders..................................................................... $23,894,002 The Guaranteed Maximum Cost prior to this Change Order was..................................................................... $29,434,611 The Guaranteed Maximum Cost will be(unchanged)by this Change Order $0 The new Guaranteed Maximum Cost including this Change Order will be........................................................ $29,434,611 The Contract Time for the Parking Structure will be(unchanged) by......................................................... 0 Days The Contract Time for the Recreation Center will be(unchanged) by.................................................... 0 Days The Date of Substantial Completion for the Parking Structure as of the date of this Change Order therefore is February 12,2002 The Date of Substantial Completion for the Recreation Center as of the date of this Change Order therefore is November 1,2002 Williams Associates GILBANE BUILDING COMPANY City of Elgin ARCHITECT CONSTRUCTION MANAGER OWNER 210 North Hale 8550 West Bryn Mawr,Suite 500 150 Dexter Court Wheaton, IL 60187 CHICAGO, IL 606331 / Elgin, IL 60120 BY: BY: C\� QGC/ BY: DATE: DATE: ,�/l o/d Z� DATE: D 2, Corona Construction (Bid Package 03A-PS Concrete) Original Contract $ 2,470,000.00 Alternate No. 17 Additional Level $ 885,000.00 City CO #1 $ 50,280.00 City CO #3 $ 54,543.00 Miscellaneous Changes $ - Current Contract Amount $ 3,461 ,160.00 Feb Ti 02 .02: 55p Corona Const. 6302507369 p• 2 Co- �orona Conitruction Jnc. 14:' Harmony C,)urt. Itasca. Illinois. 601-13 rriCPno,c F ac,:in,ic 6301 L 0--±6a January 29. 200= Jeff Werderman Gibane Building Company' 100 Svmphonv Way Elgin.. IL 60120 Re: Elgin Parking araQe Change Order ='. Dear Mr. Werdernar,: , `� -5 'e are submitting for y our approval. change order =1 in the amount of �S.QQ� For .he :additional excavation and under cuts Excavation for Undercuts and haul off site: l?. l=ooting pow with Lean Co, -ete c� O I S/O 1 Underca: for Footing pour with Lean Concrete 29 Cy' 06 04 01 Underca: for F ooting pour with Lean Concrete 06. 12'01 Undercut for Footing backfill with on site material 150 cv 06-14;'01 Undercut for Footing pour with Lean Concrete 16 cN 06, 15'0 1 Undercut for Footing pour with Lean Concrete ')6 18'0i Undercut for Footing pour with Lean Concrete 19O c� n6 _ 0, l;nde-cut fcr f=ooting pour with Lea:-. Concrete 8 � � outing pour with Lean Concrete )h =0 ;��1 l_:nderc�: Footing pour with Lean Concrete 28 :v L nderci: to- Footing pour with Lean Concrete 8 Cy nderca: ro- ^ooting pour with Lean Concrete 9 cv 18 0: Undercut for Footing backfill with CA-'. 08 1, 0: Undercut for Footing backfill with CA 58 cy i8 '?'. ndercut t, Footing dour wit': Lean Concre:e 40c,. Page »2 Add CA-1 Backfill due to overdig for lean concrete 85 cy @ $30.00 S 2,550.00 Total undercuts and haul off site 771cy @ 515.00 511,565.00 Total Place on site fill and compact 150 cy C S5.00 S 750.00 Total Furnish and Install Lean Concrete 450 cy @ $71.00 531,950.00 Total Supply and Place CA-1 Backfill 171 cy @ 530.00 5 5,130.00 TOTAL 551,945.00 Corona OH+P 5% S 2,598.00 ++�� Total o� have-anv question. please :eel free to contract --ie under sign ev �CRO IN'A C 0 N S T C-'C", (7 ` ,7:^ -ac:«r Jensen's Plumbing and Heating (Bid Package 15A-PS Mechanical) Original Contract $ 149,900.00 Alternate No. 17 Additional Level $ 21,000.00 City CO #3 $ 12.415.00 Miscellaneous Changes $ 2,462.00 Current Contract Amount $ 185,777.00 9'r-?0-2001 10:12 �' JENSEN'S PLUM 8 HEATING � 815 338 1987 P.05/86 JENSEN'S PLUMBING & HEATING, INC. IL DEPT. OF PUBLIC HEALTH LIC NO. 058-026444 670 CALHOUN STREET WOODSTOCK. ILLINOIS 60098 (815)338-1936 FAX (815)338-1987 September 20, 2001 Gilbane Building Co. (847) 697-5928 100 Symphony Way (847) 697-5998 Elgin, IL 60120 ATTN: Jeff Werderman ": Elgin. Parking Structure dater Drain Jensen' s Plumbing & Heating, Inc . , i9 requesting additional compensations for excessive depth on 8" water main approximately 14 ' to top of pipe . Civil-bid documents show existing valve vaults on the water main we are to install (3 ) new vaults only 6 . S ' to 7' in depth. The following is a list of additional time and equipments necessary for excavating at a 14' depth in lieu of 6 ' -8' above and beyond the originally figured excavation : Thre {� ; valve vault extensions at 7 ' each 5 =29 . 00 One (1) mobilization fee (over size hauling and permits $ 3 , 000 . 00 ` one (i) trench box (shoring & hauling of trenchbox) S 800 . 00 One ;1) PC-300 excavator with operator G.T. (credit r.:bber tire) 2 , 400 . 00 , One (1) or.-site trucking of spoils S 496 . 00 Removal of ('.1 ) additional load of spci-ls from site S `75 • Co One (1) Three man crew B hours digging and shoring 0. -. • S 1 , 500 . 0_0 S 9 , 7�0 . 0� y n r 0 0 �ubccntractcr add 10V Y `- TOTAL ADD : $10, 670 . 00 Vcbi_;zaticn and excavaticn date : 12, 13 & 14 of October, 20G1 . Terns : monthly draws on materials and or labor on balance upcn completicr.. All accounts over 30 days subject to a 1 " ,'2 mcn--hiv service charge or annual rate of 18� . AFT tLUOT�F A!5 7DvE 7-0 C,a�NTtNy vtz"ay.)m Shik)1 r- -P-y � f}DDcncnj� -nM sPr�_� AF.&JND IT WOILc WI) N4 cl'y H*4 cP0121 aN 57rrVR_D 1fY SEP-20-2001 10:12 JENSEN'S PLUM & FEATING 815 338 1987 P.06i86 page 2 if accepted, please sign one (1) copy and return to this office . Thank you very much for the opportunity to present this proposal . We are looking forward to working for you on this project . This proposal is subject to review after 30 days . Please contact me if you need any additional information. Accepted By Dated Jensen' s Plumbing & Heating, Inc . QA,... t, Allan B . Je n President • � r NLUAMS ARCHITECTS ARCHITECTS PLANNERS 210 North Hale Wheaton, Illinois 60187 Phone 630-221-1212 Fax 630-221-1220 FACSIMILE TRANSMISSION PROJECT: City of Elgin Recreation Center JOB NO.: 99036 # OF PAGES INCL. COVER SHEET 5 DATE: 27 September, 2001 TO: Gilbane Company ATTN: Jeff Werderman FAX #: (847) 697-5998 MESSAGE. Re. Additional Water Main Costs - Parking Structure. Attached is our comments for the quote requesting additional cost for parking structure water main. Please note the following It is necessary to perform additional excavatior• on an overtime basis. We are assuming the connection was bid on an overtime basis. Mobilization cost and permit fees have been included in original cost for cocnstructing the valves. �RIGI�� JVIL_ BE M,41IEC WILL NOT BE MAILED F_ E-MAIL T R.:NSNi'S510N ROM. Frank Parisi NOTE —is fax arc any anacnments hereto,is intended only for use oy the addressee(s)named here r anc may corra.n niormat cr from "e firm'JVili[2ms Ass rates Architects.Ltd.which is confidential or privileged. If you are not the intended recipient oe aware tha! any disciosure copy r.g cstroution or use of the contents of this information is prohibited. If you rave received!ha err',a .c e--cr cease cu`•;us oy teiec^_nE and immediately and permanently delete the orlgiral and any::Do �nnlo�t tr'ereo' NO' RE�_-EIv'E .__ -,F T�-E PAGES, OR IF -HERE IS PROBLEM PLEASE 630, vV'Iiarr� assoc.a:es .Arch tecls _"d E-M-all Landmark ENGTNT RING GRO(;p MEMORANDUM DATE: September 2-4, 2001 F AX Ne: 5.U-221-:220 TO: Frank Parisi FROM: James E. Hengtgen P.E., P.L.S. RE: Additional Water Main Costs LAV`DM.4RK JOB NO-: 02-00-195 I am in rec eipt of a FAX from Jeff Werderman to Frank Paris::cgarding a request for additional monies for water main construction. It appears these costs are due to the existing water Train having considerable more cover than is required by :EPA `_.). The price; o, the c arious items seem :e be appropriate with the ,'clkwi g c::nsideradons. is :t necessary to perform the additional excavation on rr overti-De basis' 'Verc there not r oCilization and permit fees included in the o-ig al cost o:cons Let, c the valves? 't-EB-26-2002 11:07 JENSEN'S PLUM 8 HEATING 815 338 1987 P.02/03 JENSEN 'S PLUMBING & HEATING, INC. IL DEPT. OF PUBLIC HEALTH '-!C. NO. 058-026444 67(.1 CALHOUN STREET WOODSTOCK, ILLINOIS 60098 (815) 338-1936 FAX '815) 338-198' February 20, 2002 Gilbane Suild_ng Company (847, 697-5928 1-0C Symphony way !847 ) 69 , -5995 fax Elgin, iL 6C12C ATTN: Jeff Werderman RE: Elgin Parking Structure Outstanding Change Orders C st #1 May 30th- Mun_cipal marking of warmer main_ off by 50 ' 7 246 . 00 -Order Reggest #2 September 20th_ water main vau. e Order Request #3 September 9th- Add valve vault on ware ma-n per city request oC Change Orden' Request #4 new ductile �ron sew=--- .=erv`ce at area of ;? new valve vault with temporary cOnneC'_ion as directed by ��_bare and City of Elgin S , 745 . 0` Imp • City of Elgin Agenda Item No. a May 17, 2002 RECREATIONAL LEISURE TO: Mayor and Members of the City Council AND CULTURAL OVFORTUNITIES FOR ALL CITIZENS FROM: Olufemi Folarin, Interim City Manager SUBJECT: Change Order No. 3 for The Centre PURPOSE The purpose of this memorandum is to provide the Mayor and members of City Council with information to consider Change Order No. 3 to the contract with Gilbane for "The Centre" construction project . BACKGROUND On June 14, 2000, the City Council approved a contract with Gilbane Building Company to provide construction management services for the construction of "The Centre" . On July 11, 2001, July 25, 2001 and on February 28, 2002 the City Council approved amendments one, two and three respectively. Amendments one, two and three established guaranteed maximum prices (GMP) current with the bid results for the project at the time the amendments were presented to City Council . The City' s contract with Gilbane includes a process for change orders to the established GMP. Attached is Change Order No. 3 for the parking structure foundation undercuts and water/sewer tie-in additional costs . There is no increase to the cost of the project as a result of this change order. Change Order No. 3 authorizes Gilbane to compensate the concrete contractor, Corona Construction, and the plumbing contractor, Jensen' s Plumbing and Heating, for additional work to install the parking structure foundations and water/sewer piping respectively. Included in the initial budget estimate were funds for unforeseen conditions . This line item was removed due to budget constraints. The change order value associated with Corona ($54, 543) is for additional work involved in removing buried and unforeseen items at various locations while excavating for the parking structure foundations . Change Order No. 3 for The Centre May 17 , 2002 Page 2 and laced with concrete fill These items had to be bearing capacity for the foundations . material to provide adequate ervision of Gilbane and the perform under the onstruct the sure the integrity of the This work was P laboratory o independent testing This work was required to c subsequent construction. parking structure without interruption. n plumbliing order value associated with Jensen' The change g the Heating ($12 , 415) is for additional work involved to facilitate the parking structure foundation water main rerouting installation. The work involved additional main excavation and excess fh14e structure due to the fact that the water heeadjacent water valve vault deep, not the standard 6 ' deep- 7 ' deep, but there was no indicated the pipe was approximate water main extended the excavation, an unknown information in the documents During ting deeper toward City sewer was also encountered that serves rerouted to allow sanitary had to be remo City Hall . This pipe These two items increased the inally anticipated. This work was installation of the water main- around the scope of the weekend wore water main loop rerouting required to complete parking structure foundation. compensates Gilbane for their on- Gilbane' s contract with the City o eight percent of the actual site construction management equal Order No. 3 includes a value of $5, 35 s eight percent of the additional Corona construction costs . Change for Gilbane which represent and Jensen' s costs ($66 , 958) . CO1�II�[TNITY GROUPS INTERESTED PERSONS CONTACTED None . NANCIAL IMPACT order will 72 , 315) associated with the subject change No All costs ($ established with Gilbane. be funded through the GMuiredefor Change Order No. 3 as ria P the additional funds are funds for both the City Change established contingency construction manager. Because the t on items amountslwillybe paid Order #3 were unforseen slestablashed in GMP #3 - by the owners contingency Change Order No. 3 for The Centre May 17 , 2002 Page 3 The budget for The Centre and Parking Structure, project number 509560, is $37 , 620, 092 . A summary of the funding allocation is found below. Account Number Amount 270-0000-791 . 92-36 $ 2, 000 , 000 359, 812 275-0000-791 . 92-36 16, 300, 000 340-0000-795 . 92-36 16 , 750 , 000 380-0000-795 . 92-36 0 , 280 275-0000-601 . 60-00 2 , 1 550, 000 382-0000-795 . 92-36 $37 , 620 , 092 GAL IMPACT None . ALTERNATIVES 1 . Approve Change Order No. 3 . rove Change Order No. 3 . This work has however, 2 . Do not app staff to keep already been completed as authorized by project additional costs associated on schedule and to avo with schedule extensions . RECOMMENDATION It is recommended that the City Council authorize Gilbane Building Company to execute Change Order Noand a hv includes alue of $12 , 415100 to $54 , 543 . 00 to Corona Construction Jensen' s Plumbing and Heating. Respectfully submitted, Olufemi Fol n Interim Cit Manager DLL: sp Attachment