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Home My WebLink About02-207 Resolution No. 02-207 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH GETDOWN UNDERGROUND, INC. FOR THE BRANDT DRIVE WATER MAIN WHEREAS, the City of Elgin has heretofore entered into a contract with Getdown Underground, Inc. for water distribution system improvements for Brandt Drive water main connection; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: June 12 , 2002 Adopted: June 12 , 2002 Omnibus Vote : Yeas : 5 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ALVORD, BURDICK & HOWSON, L.L.C. ENGINEERS CHICAGO, IL CHANGE ORDER No . 1 THE CITY OF ELGIN SHEET 1 OF 4 PROJECT NAME: WATER DISTRIBUTION SYSTEM IMPROVEMENTS FOR BRANDT DRIVE WATER MAIN CONNECTION LOCATION: Illinois State Toll Highway & NICOR Crossing At Toastmaster Drive CONTRACTOR: Getdown Underground, Inc. DATE: April 8, 2002 I . A. REASON FOR CHANGE: As a direct result of an on-site inspection of the soil conditions at the jacking pit by The Illinois State Toll Highway Authority. Per the March 12, 2002 letter from The Illinois State Toll Highway Authority, it was the judgment of The Illinois State Toll Highway Authority that the inspected soil was found to contain a large number of cobbles (rocks larger than three inches) that will create voids under the pavement and jeopardize the structural integrity of the roadway. As a result, the Authority will not allow this underground crossing to be bored using the conventional Machine Driven Auger method. Instead, the City of Elgin may use an approved alternate method, that being the Impact-Driven Casing with a Soil Plug. NICOR will not allow the Impact-Driven Casing with a Soil Plug method because of potential vibration. They will however, allow the open-cut method. The following Change Order will be for substituting the contracted Machine Driven Auger method with the Impact- Driven Casing with a Soil Plug method underneath The Illinois Stat Toll Highway property and the open-cut method under NICOR property, as described in Exhibit A, attached. SHEET 2 OF 4 CHANGE ORDER NO. 1 B. DESCRIPTION AND REVISION OF PRICES OF CHANGES INVOLVED: EXTRAS: 1. The Installation of 250 Lineal Feet of 36" Diameter Steel Casing Pipe by the Impact-Driven Casing with Soil Plug Method Crossing The Illinois State Toll Highway $ 163, 500. 00 2 . Getdown Underground, Inc. 10% Profit and Overhead on the Above Item No. 1 $ 16, 350 . 00 3. The Installation of Approximately 62 Lineal Feet of 36" Diameter Steel Casing Pipe by the Open-Cut Method Crossing NICOR' s Property $ 36, 115. 00 4 . The Construction of the North Jacking Pit $ 14, 700 . 00 5. Previous Work Performed by Bulls-Eye Boring, Inc $ 15, 310 . 40 6. Trench Boxes and Steel Sheeting Rental From March 21, 2002 to May 21, 2002 $ 31, 000 . 00 7 . Additional Equipment and Personnel Required to Remove Soil During Casing Pipe Installation $ 12, 000 . 00 8 . Cathodic Protection of Casing Pipe $ 4, 200 . 00 TOTAL EXTRAS $ 293, 175 . 40 CREDITS: 1. Item No. 3 - 36" Diameter Casing Pipe Bored & Jacked (Machine Driven Auger Method) $ 136, 500 . 00 2 . Item No. 22 - Granular Foundation Material $ 900 . 00 3. Item No. 23 - Class "B" Concrete $ 850 . 00 4 . Item No. 24 - Removal and Disposal of Petroleum Contaminated Soil $ 9, 000 . 00 5. Item No. 25 - Fluocarbon Rubber (Viton) Gaskets $ 3, 250. 00 6. Item No.26 - Rock Excavation $ 5, 000 . 00 TOTAL CREDITS $ 155, 500 . 00 ADDITION TO CONTRACT: TOTAL EXTRAS $ 293, 175. 40 TOTAL CREDITS: ($ 155, 500 . 00) $ 137, 675. 40 SHEET 3 OF 4 CHANGE ORDER NO. 1 II. CHANGE ORDER CONDITIONS: 1. The Contract completion date established in the original Contract is hereby changed by extended calendar days, changing the final completion date from May 25, 2002 to July 25, 2002 . 2 . Any additional work to be performed under this Change Order shall be carried out under the provisions of the Original Contract, including compliance with applicable Equipment Specifications, General Specifications, and Project Specifications for the same type of work. 3 . This Change Order unless otherwise provided herein does not relieve the Contractor from strict compliance with the guarantee provisions of the Original Contract, particularly those pertaining to performance and operation of equipment. 4 . The Contractor expressly agrees that he will place under coverage of his Performance and Payment Bonds and Contractor' s Insurance all work covered by this Change Order. The Contractor will furnish to the Owner evidence of increased coverage of his Performance and Payment Bonds for the accrued value of all Change Orders. 5 . All terms of the original Contract not specifically amended here by remain in full force and effect. III. ADJUSTMENTS IN AMOUNT OF CONTRACT: 1. Amount of Original Contract $ 498, 124 .25 2 . Addition to Contract due to this Change Order No. 1 $ 137, 675 .40 3 . Amount of Contract including this Change Order $ 635, 799 . 65 IV. STATUTORY BASIS FOR CHANGE ORDER 1. The above changes were not anticipated, for the reasons listed, at the time the contract with Getdown Underground, Inc. was authorized. 2 . It is in the best interest of the City to approve the above listed changes. 3 . The above listed changes are germane to the intent and scope of the original contract. 1i. SHEET 4 OF 4 CHANGE ORDER NO. 1 RECOMMENDED FOR ACCEPTANCE - ALVORD, BURDICK & HOWSON, L.L.C. By: ic )7 , '/ 721/W. ( 1/'i f O 21 Signature of Authorized Date Representative ACCEPTED - GETDOWN UNDERGROUND, INC. : By: �,��•- -�-��i�- (�y�� Signature :f Authored Date Represent•:tive THE CITY OF ELGIN: By: Ii? �\ ��.. (G ((7/024 Signatur- of A hori'zed Date Represent- _ ' - D:\Robert Marconi\Elgin\Brandt Drive Watermain\General\C.0.1.wpd . 4-- .sit-tliz3.■-r A JT TT .. i ,?o'TozzWAY''PRoPSRTY ' 1 , . , I 7...., , -,) :',. • , 1 , PHASEZ ' x . PHA5E II '`, 1 c'') PHASE III 1 , 7-, A , • • N ,1 . i , , . I . , ' h- ' ' _ 4__._ _ . .. , ,?„ Go STZ'CL_ cilS/P./q I I , >c, , . , _ . ■ , . • . I iI i pi'_(,"HAxifrfori ' 13 ±' ' 41../..QUJA big th45vp1:1/4.12760 c■A‘7 HAW erypitA1)_'__ _ , . . , ' . I I I , _ EA L5-1".. 1 . 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ECPUIPITENT Acc8.55.51-/ALL.8EFRon 1 Eal.flrAfEIVT Ar_r_EAS SNALLBEFRoll 1 CITY OF ELGIN TOLL WAY PROPERTY. -i , SOUTHSWEOF NZ GASPf?Ol=5R77 3RA NDT DRIVE PV4TERMAIN PROFILE, , 1 I I I • I i H . I 1 ; ) ; ALVORD, ' „Sc41_ :/'=0 ByRDICK,1 HOWSON; H ( �b City of Elgin Agenda Item No. --, or, E 0. May 17, 2002 (] I N 4? 1110 9 } I r� , 41,TO: Mayor and Members of the City Council 14 Fl FiNawcwuv sTAeLE cm covERNr,�ENT EFFICIENT SERVICES. AND OUALRY INFRASTRUCTURE FROM: Olufemi Folarin, Interim City Manager SUBJECT: Authorization for Change Order No. 1 for Brandt Drive Water Main, with Getdown Underground Construction Inc. PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorization of Change Order No. 1 for Brandt Drive Water Main, with Getdown Underground Construction, Inc . BACKGROUND On October 10, 2001 the Mayor and the City Council awarded a contract for water distribution system improvements for the Brandt Drive Water Main connection to Getdown Underground Company, Batavia, Illinois . Permanent and temporary easements were acquired from Jewel/Osco Stores, Inc . , Max McGraw Wildlife Foundation, Kimball Hill, and NICOR Gas. The Illinois Environmental Protection Agency (IEPA) issued a construction permit on October 31, 2001, and the Illinois State Toll Highway Authority permit was issued on December 20, 2001 . On March 4, 2002, the contractor attempted machine auguring at the south end of NICOR' s property under the observation of the Illinois State Toll Highway Authority. The contractor ceased operation due to unstable soil conditions, and the Illinois State Toll Highway Authority required hand mining. Due to the high cost of hand mining, the staff and project engineer Alvord, Burdick & Howson (AB&H) , explored various alternatives for the tollway crossing They included hand mining, auguring through the NICOR Gas property and using the impact-driven auger method with a soil plug, also called "pipe ramming" , through the tollway property (from south to north) , and driving the pipe casing from north of the tollway using the pipe ramming method, then open-cut through NICOR Gas property. City staff and the Engineer AB&H rChange Order No. 1 Brandt Dr. Water Main May 17, 2002 Page 2 recommended pipe ramming from the north, then open cut through Nicor Gas property, for its being the most economical method to install the casing beneath 1-90 and the gas lines without damaging the tollway or the gas lines. The pipe ramming was not anticipated at the time the contract with Getdown Underground was authorized, and it is in the best interest of the City to approve the Change Order. A copy of Change Order No. 1 is attached. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Illinois State Toll Highway Authority Nicor Gas lk ( FI CIAL IMPACT I The total project budget is $815, 000 . The original contract with Getdown Underground was $498, 124 . The total cost of Change Order No. 1 is $137, 675 .40 . This can be funded from account number 381- 4000-795 . 92-41, project number 409545, where sufficient monies ($263 , 153) are available. With the addition of this change order rib. the amended contract totals $635, 800 . \NO(L/A EGAL IMPACT None. ALTERNATIVES 1. Do not approve the change order at this time. RECOMMENDATION It is recommended that the City Council authorize execution of Change Order No. 1 in the amount of $137, 675 .40 with Getdown Underground, Inc. Respectfully submitted, GS44:.,, Ill` .,... zt,..„.....,...;.‘' ,,, Olufemi Fol.rin Interim City .ger LED/PLB Attachments .... --