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HomeMy WebLinkAbout02-172 Resolution No. 02-172 RESOLUTION RATIFYING AND APPROVING AN ILLINOIS DEPARTMENT OF TRANSPORTATION GRANT APPLICATION FOR HIGHWAY SAFETY PROJECTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby ratifies and approves an Illinois Department of Transportation grant application for highway safety projects, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: May 8, 2002 Adopted: May 8 , 2002 Omnibus Vote : Yeas : 6 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk y, o Agenda Item No. City of Elgin �►1 ,13r I I L G April 19, 2002 ' N TO: Mayor and Members of the City Council SAFE COMMUNITY FROM: Olufemi Folarin, Interim City Manager SUBJECT: Illinois Department of Transportation Highway Safety Grant PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider requesting a $99, 308 shared percentage (75/25) grant from the Highway Safety Project with the Illinois Department of Transportation for the City of Elgin Police Department . BACKGROUND National statistics reveal 37 , 043 individuals died and 3 . 3 million were injured in traffic crashes in the past year. 38% of all traffic crash fatalities and 10% of all traffic crash injuries are attributable to drivers under the influence . In the year 2001, the City of Elgin Police Department arrested 562 drivers for the offense of Driving Under the Influence, this being a 4% decrease from 1999 . In the year 2001, the Elgin Police investigated 3 , 019 traffic crashes, this being a decrease of 6% less than 2000 . The City of Elgin Police Department is a member of the Kane County Task Force on Drinking and Driving. The Task Force adopted a mission statement taking a total system approach to the problem and developed any and all solutions that will lead to a reduction of death and injury caused by intoxicated drivers . The Elgin Police Department is fully committed to this mission statement . The Police Department believes this mission statement can be accomplished through education, prevention and enforcement . In 2001, the City of Elgin Police Department was a participant in an IDOT Grant for Highway Safety directed at impaired drivers on the streets of Elgin. Elgin' s participation was limited to 1, 560 man-hours of directed patrol . The result of the patrols accounted for 1, 678 citations issued, including 136 Driving Under the Influence citations. Highway Safety Grant eift. April 19, 2002 Page 2 Educational and Prevention efforts conducted by the Elgin Police Department during 2001, included participation in Child Passenger Safety Month (February) , Alcohol Awareness Month (April) , Buckle Up America (May) , 3-D Month (December) , Click It or Ticket It (year long) and Operation Safe Passage (year long) . The Department assists a local hospital in Lamaze training and instructing new parents in Child Seat Safety. In the year 2002 , the Elgin Police Department is requesting a grant directly from the Illinois Department of Transportation to step up our efforts in Drinking and Driving through education, prevention and enforcement . Education and prevention efforts are scheduled to include three presentations to the Elgin High Schools; Operation Prom Night presentation to Larkin High School ; participation in the Click It or Ticket Program; Child Passenger Safety month programs; Alcohol Awareness month programs; Buckle Up American Week programs; area participation in Operation Safe Passage; generate monthly press releases on driving safety and solicit and prepare at least one r driving safety PSA using a celebrity or politician as the spokesperson. Enforcement efforts will include roadside safety inspections and weekly directed patrols . The grant will be used to provide 1, 560 hours of overtime pay of Police and Support personnel who will be participating in the aforementioned enforcement hire-back programs . Additionally, this grant, if accepted, will be used to provide educational, prevention and enforcement programs as well as the development and printing of materials . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Mothers Against Drunk Driving - Kane County (MADD) Alliance Against Intoxicated Motorists (AAIM) Kane County Task Force on Drinking and Driving Kane County and Cook County States Attorneys Office •�/ INANCIAL IMPACT The total cost associated with the grant will be $99, 308 of which U the State will reimburse the City $74, 481 or 75%. The grant runs from October 1, 2002 until September 30, 2003 . The Police Department has sufficient 2002 budgeted funds to participate in the rft. 75/25 percent shared costs from October 1, 2002 until year end. Costs in 2002 will be approximately $3, 960 and account number 010- 2308-731 . 01-02 , Patrol Division, Overtime Earnings will be charged. • rft. Highway Safety Grant April 19, 2002 Page 3 Funds to continue this grant will need to be included in the 2003 budget cycle. It is estimated that the 25% match in 2003 will be $20, 867 . No additional personnel will be required as a result of the grant . LEGAL IMPACT W\Y1X/one. ALTERNATIVES Decide not to request participation in the Illinois Department of Transportation Highway Safety Project . RECOMMENDATION It is recommended the Mayor and members of the City Council approve a request for participation in the 99, 380 Shared Grant from the Illinois Department of Transportation, Highway Safety Project . Respectfully submitted, Olufemi lar Int rim C M nager jb • i..12,"'..:5/..:,..)J2 14: Ja ::1755=J141 _,AFE1 PkUJECr `J,��= 3 ElvisHighway Safety . ' of Tr�-p�on Project Request • Division of Traffic Safety . 15 Ex tine Park Di—pit/P.O. Box 13245 Springfield, 11Gnois (5,2754-s2 1 1, Applicant Agency: E 1-gJfl P o 1 i 0 e Fur Ott lce Usso rtly l` Department —_ -_ Pioj� rt Num�,er. Addr s 1 51 Douglas Ave , Elgin Project Title: - I . Year of 1 1 I j n u 1 s 601,20 P P,"Task: -._.Funding Tir:XESI: `-i -600581",? r5P11tI : • 2. Oovernmemal Unit: City 0 f Elgin 3. Staring Cate. I =xPiraticn Date: — --=--------..---,--- - W -- AdCs®ss: 1 5 0 Dexter C t , Elgin , I 11 �A-L. projeot G,escrtpann (attached) 60120 •• TLN/FFJN: 36 -6005862 5F. Project^escriptonSummary: The City of Elgin will pursue enforcement and educational activities to reduce the number of serious and fatal crasles in Elgin , provide video evidence to secure DUI convictions , and reduc: court hearings , and provide training and education in occupant restra , lt device usage . The City of Elgin will strive to obtain positive utedl3 • and public support of these efforts and foster ownership of this project with community ( Public and Private ) support . • Proposed . . �_. . 1. 5G. Protect Budget: I Fedk:ral • Local I Tota! Persara Services 1 61 , 657 . 50 ! 20 , 552 . 50 r 82 , 210 -IFrin�e B>in�f i _1 X209_.. j 403 I 161 2 9 Soca! Securir, I (2 ! 0 — _— U - Travel j___ 1 227 409 ! 1 , 636 Contractual Services 0 1 0 i 0 Printing 1• ,125 375 1 1 ^� __ Commodities -5.12„.5..1 1 g 7 5 0 I 750 E ui.ment I ii . 3Q,__ _ 221 0 • E, 840 _ OcerrAutd=aui.mant , 2 07,f) -7 690 Totals $,7-4,-4-84 __ 24 , 827 ',9 9 308 6. A. Acceptance- 1t is urde,stod and agreed by the i..ir>Lersigned that this project, if approved, is subject to the atached Agreer ent Conditions. B. "Obligation of the slate shall cease immediately, without penia lty or further payment being required if, in any fiscal year, tna Artois General Assembly cc federal funding source fails to apprcpnate or otherwise mane eveiiable funds for this xntract" I! 7A. Project Director: 73. Authorizing Official: Name: Sgt Thomas Olson '•lame, William D. Miller • Tlile: Sergeant ;,,le: Chief of Police Addresa: 151 Dou.9l a_..s Av. E l g 1 n , I l . Address: 151 Douglas Ave. Elgin, 11 601''.0 Talephone: 847-289- 2661 FaY_847-289 29 OTe!ephcn-:8.-47/-289-'?7440.,, Fax: S47-2`�y-?73 I �lrar,� � � Date: Si .y G e' — -. . TS 1Q8,6(R,;v.2.5ti) i rik City of Elgin The City to Watch in Traffic Safety ATTACHMENT A PROJECT DESCRIPTION A. PROBLEM STATEMENT The City of Elgin continues to experience population growth and expansion since 1995. The recent census , shows the City of Elgin to have a population of 94,000. The city is also expanding it's western boundary, and, at present, covers an area of 25.3 square miles. Population growth and expansion have put enormous pressure on the cities roadways with the sharp increase of traffic traveling within and through the city limits. The city has three (3) state routes and a state toll way. Traffic on Randall Road, a four lane county roadway . which runs north and south for the entire length of the western edge of Elgin, has increased at an alarming rate due to large scale development along the entire Randall Road corridor. The City of Elgin continues to see alcohol, speed and belt restraint to be major factors in vehicular crash injuries and deaths. Nationally 37,043 people were killed on the roadways of the United States. Thirty-eight percent(38%) of these died in crashes involving alcohol. 3.3 million people were injured and of those, ten percent (10%) were alcohol related. The financial burden of traffic related injuries costs the public over 150 billion dollars a year. In the City of Elgin, nine (9) of the twenty-nine (29) fatalities in the last five years were alcohol related, and eight (8) of the nine (9) occurred between the hours of 11:00 P.M. and 4:00 A.M. After a one year decrease in traffic related fatalities in 1997, there has been an increase over the last five years. from 6 in 1997 and 1998 to 9 in the year 2000 and 4 in 2001. Nine (9) of those twenty-nine (29) fatalities were alcohol related, or 31%. During the same period, the arrests for Driving_ Under the Influence has also increased from 460 arrests in 1996 to 562 in 2001, or a 19% increase. This crisis situation has forced the City of Elgin to search for solutions to reduce traffic related fatalities. through enforcement of alcohol, speed, and seatbelt restraint laws. along with increased efforts to educate students and citizens of the City of Elgin. Together. with some financial aid from the Illinois Department of Transportation,the City of Elgin can reduce traffic related fatalities and address alcohol and drug abuse issues to make the City's roadways safer. B. BACKGROUND 1. General Characteristics The City of Elgin is the seventh largest city in Illinois located partly in Cook County, the largest county in the State, and in Kane County, the fifth largest county in the State. Elgin is located in the Fox Valley, 35 miles west of Chicago. The city has 3 State Routes (Rt.31, Rt.25 and Rt. 20), along with an interstate highway( 1-90). The city also has a bike trail running north to south through the entire length of the city. The City of Elgin also is home to the Grand Victoria Riverboat casino which is a source of additional traffic entering and exiting the city as most of its patrons travel from outside Elgin. Two large scale annual events also add to increased vehicle traffic, the Fox Valley Fox Trot and the Four Bridges International Bike Race. 2. History of Problem Solving The City of Elgin is a member of the Kane County Task Force on Drinking and Driving. The Task Force adopted a mission statement taking a"total systems approach to the • problem and develop any and all possible solutions that will lead to a reduction of death • and injury caused by a intoxicated driver". The City of Elgin fully believes and truly backs this mission statement. The City of Elgin believes this mission can be accomplished through education, enforcement, and prevention. The City of Elgin was part of a grant given to Kane County , as a Safe Communities, in 2000. In this grant the city participated in saturation patrols with a high rate of success. The city accounted for 396 hours worked on the grant. The Elgin Police Department issued 995 citations, including 169 Driving Under the Influence citations and 110 Driving Under the Influence arrests. That is 45% of the total Driving Under the Influence arrests made for the grant and 40% of the citations issued. Speeding citations were 17% and seat belt/child restraint totaled 14% of the citations issued. The City of Elgin was given a grant from the Illinois Department of Transportation in 2001, and participated in the grant requirements to the fullest. However the Elgin Police Department feels continuing the fight against Driving Under the Influence would suffer greatly if funds would not be renewed through another grant. The Elgin Police Department was ranked fourth (4) in the State in Driving Under the Influence arrests in 2001. mainly due to the participation in the 2001 grant from the Illinois Department of Transportation. The city has previously participated in Child Passenger Safety Month ( February ). Alcohol Awareness Month ( April ), Buckle Up America Week ( May ). 3-D Month ( December) Click It or Ticket. and Operation Safe Passage. The city assists a local hospital in Lamaze training. instructing new parents in the correct procedures of Child Passenger Safety. The Traffic Unit also holds a Seat Belt class twice a month for violators egibk of restraint laws. B-1. ELGIN POLICE DEPARTMENT The Elgin Police Department has 175 sworn police officers and 62 marked squad cars. The Traffic Investigations Unit has four officers. Each officer has attended Northwestern University's Center for Public Safety courses in accident investigation/reconstruction. Two officer's have completed Vehicle Dynamics. Each officer is certified in radar/ laser, teaches seat belt courses and speaks publicly on Driving Under the Influence and other alcohol related subjects. C TRAFFIC CRASH RECORDS SYSTEM The computer system used at the Elgin Police Department is a Network developed by the City's Management Information System (MIS) Division. The program breaks down information that has been downloaded into the system. Information can be retrieved based on officer, date, location, or offense. Crash data is broken down by location, names of drivers, offenses related to the cause of the crash, weather,time of day, and injuries. The system is well suited to handle the needs of the grant. 1. Law Enforcement Objectives: + Conduct two (2)roadside safetychecks and one thousand five sixty (1560) hours of saturation patrols on a hire-back basis. + Conduct traffic safety training which will include occupant protection, and Driving Under the Influence, field sobriety procedures and law to all Elgin police officers. 2. Education Objectives: + Plan at least three (3) Driving Under the Influence presentations (on a small or large scale) at local high schools, utilizing the "fatal vision" goggles in an effort to educate high school students on drunk driving. + Will participate in Operation Prom Night at local high schools. 3. Special Events Objective: + Participate in three (3) county-wide events displaying traffic safety booths. 4. Public Awareness Objectives: + Focus public attention on the problem of traffic safety by organizing promotional or informational activities for the following special observances: CLICK IT OR TICKET * Child Passenger Safety Month (February) Alcohol Awareness Month (April) r, Buckle Up America Week (May) * Operation Safe Passage +Generate a monthly press release to local media. +Utilize area churches, sport leagues, and other social avenues to reach the City's population. + Prepare at least one (1) public safety announcement (PSA)using a local celebrity or politician. D. Methods and Procedures The following action plans are proposed: 1. Law Enforcement Action Plan + Review submitted crash data to determine which Elgin roadways would benefit most from saturation patrol and enforcement. • +Determine who will be responsible for completing IDOT required forms and mailing them to the Project Coordinator in a timely fashion. +Eliminate officers from the program if enforcement efforts do not meet IDOT expectations. + Supply officers with expected performance objectives and guidelines. +Participate in"Campaign Safe & Sober". In order to accomplish the enforcement objectives, this agency will have the following IDOT requirements: + Conduct two (2) roadside safety checks (RSC's) and one thousand five hundred sixty, (1560) hours of saturation patrol in different areas of the City based on crash data frequency. The RSC's and saturation patrols will be conducted based on the results of the crash analysis. — Objective of at least one traffic contact (citation or written warning) for every 45-60 minutes of actual saturation patrol. - Objective of one (1) Driving. Under the Influence arrest every ten (10) hours of saturation patrols. - Objective of one (1) alcohol-related arrest every six (6) hours of saturation patrols. - Participate in the national observances of Child Passenger Safety. Buckle Up America, National Drunk and Drugged Driving Prevention, Alcohol Awareness and National Collegiate Alcohol Awareness Months, along with Safe & Sober activities. + Strict enforcement of seatbelt and child restraint laws during saturations • 2. Education Action Plan: + Contact local high schools and colleges to schedule three (3) events (mock Driving Under the Influence arrest scenarios with fatal vision goggles) in conjunction with driver's education classes. 3. Special Events Action Plan: + Participate in our Law Enforcement open house, along with participating in our Community Relations " Take Back the Night ", both will have Traffic Safety booths. 4. Public Awareness Action Plan In recognition of Child Passenger Safety Month (February) and Buckle Up America (May), the Elgin Police will: + Conduct at least one media event, press conference or multiple-media activity for each campaign and involve key community leaders; +Plan week-long activities for both campaigns that increase public awareness of the issues; + Submit a list of planned activities to the occupant restraint coordinator for Child Passenger Safety Month by January 15`h and Buckle Up America Month by April 22"d; + Submit a report of completed activities to the occupant restraint coordinator for the Child Passenger Safety Month and Buckle Up America Month two weeks after each campaign. The Elgin Police will participate in Alcohol Awareness Month (April). This observance is not traffic safety specific, but can aid in enhancing efforts to combat impaired driving. Will generate eleven monthly media stories about traffic safety or the Safe Communities program during the grant year. The Elgin Police project coordinators will meet a minimum of I'D-Lir (4) times during the project year. With IDOT approval. one or two project coordinators may attend conferences/meetings that require travel. Reimbursement will not exceed the current state rate. E. General Project Information 1. Reporting Requirements Progress Reports will be submitted monthly. These reports are due by the tenth of the month following the end of the reporting period. This report will include,but is not limited to,the following information: +Progress of the project in terms of meeting established objectives. + Problem areas along with an explanation of corrective action. + Dates and minutes of coordinator meetings indicating who was present, input given and feedback received. + Copies of press releases and published articles. .+ Enforcement and crash data will be submitted on the appropriate IDOT forms. The final report and final claim for reimbursement will be submitted by November 1, 2003. The report will include a narrative analyzing the project's accomplishments, whether or not the objectives were met, problems or successes encountered, and the role of the coordinators after the completion of this project. The final claim will include all final expenses not previously reimbursed for the coordinators. 2. Method of Evaluation The project will be evaluated on the basis of monthly reports. Overall assessment of the project will be based upon successful completion of the scheduled objectives. 3. Monitoring The Division of Traffic Safety will conduct on-site visits to observe project activities and progress toward completion of stated objectives, as well as to provide assistance as needed. Failure to maintain operation of the project at the level agreed upon in the approved Highway Safety Agreement may result in the termination of funding. 4. Alterations Any alteration to the Highway Safety Agreement must be requested in writing as stated in the "Agreement Conditions" on page 3, Item K. Reasons for a request of alteration could be a revised timetable. operational change, or a budget revision. Justification must be furnished for all changes at the time of the request. The Project Director should not implement the alteration until a written response from the Division of Traffic Safety is received. 5. Reimbursement Highway safety programs are funded on a reimbursement basis. The City of Elgin pays the cost for project operation using local funds, then submits. either monthly or quarterly, an"Illinois Traffic Safety Program-Claim for Reimbursement" to the Division of Traffic Safety, along with the required documentation of expenses incurred. Reimbursement will be compensated at the rate of 100 percent of the total approved and documented expenditures for the initial year. "Procedures for Submittal of Claims for Reimbursement"provide directions for completing the"Claim for Reimbursement." t CRASHES Elgin 1997 1998 1999 2000 2001 Totals Property 2920 2983 2636 2690 2457 13,686 Damage Injury 672 594 540 516 557 2879 Fatal 4 6 6 9 4 29 Alcohol 1 3 2 2 1 9 Related Fatal Totals 3597 3586 3184 3217 3019 16,603 . DRIVING UNDER THE INFLUENCE ARRESTS Elgin 1997 1998 1999 2000 2001 Totals 564 455 563 589 562 2733 SEAT BELT USAGE IN FATAL CRASHES Elgin 1997 1998 1999 2000 2001 Totals No Seat Belt 2 5 3 1 2 13 Usage Unk. Seat 0 0 1 0 1 2 Belt Usage Pedestrian/ 1 0 0 5 1 7 Motorcycle Crashes rimik CITY OF ELGIN 2001-2002 100% STATE Personal Services Three Patrol Officers($43.00 hr) 67,080 (5 hours each Fri/Sat.details) 1,560 hours Two Roadside Safety Checks(]1 officers@ 5hours X$43.00hr) 4,730 Project Coordinator 10.400 $40 per hour x 260 hours TOTAL PERSONAL SERVICES S82,210 Benefits $10,400 x 15.5% 1612 TOTAL BENEFITS 51,612 Travel Mileage for two round trips @400miles for Springfield $276 meetings @.345 per mile. • Lodging(2nights @$100 per night) $200 Per Diem for two officers to attend two Springfield meetings @$40 per day. $160 Lifesavers Conference(2 attendants) $1,000 (Registration,Lodging,Per Diem,Mileage) TOTAL TRAVEL S1,636 Printing Posters and Pamphlets SI500 Commodities Misc.Office Supplies S750 Equipment Preliminary Breath Testers(3 x S350) S1050 Two(2)Laser Radars Laser Tech. ($3895 ea.) S7790 TOTAL EQUIPMENT S8.840 Oper/Auto/Equipment • 8,000 mi. (it .345 per mile S2760 TOTAL BUDGET S99.308