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Home My WebLink About02-106 Resolution No. 02-106 RESOLUTION AUTHORIZING M. I . C. , INC. TO ENTER IN O CHANGE ORDERS FOR SERVICES FOR THE ELGIN RIVERFRONT ROJECT PHASE ONE WHEREAS, the City of Elgin has he etofore entered into a contract with M. I . C. , Inc . to provide construction management services for the Elgin Riverfront Project Phase One; and WHEREAS, it is necessary and desirab e to modify the terms of certain contracts M. I . C. , Inc . has en ered into for various services for such project ; and WHEREAS, the proposed change orders are germane to the original contracts as signed, are in the b-st interests of the city and authorized by law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that M. I . C. Inc . be ane is hereby authorized to enter into change orders for the foll.wing contracts in the following amounts : BID PAC , GE AMOUNT OF CONTRACT NUMBE ' CHANGE ORDER Tri City Excavating 2 $ 27 , 777 . 00 HB Blacktop 3 $ 7 , 946 . 00 LPS Paving 7 $122 , 000 . 00 Elliot Construction 8 $303 , 920 . 00 M. I .C. , Inc . (Masonry) 9 $230 , 653 . 00 Complete Fence 10 $ 42 , 050 . 00 Illinois Irrigation 11 1 $ 28, 050 . 00 Sebert Landscape 12 $ 98, 800 . 00 Bob' s Painting 13 $ 29, 803 . 00 Parr Electric 14 $217, 120 . 00 M. I . C. , Inc . (Miscellaneous Cost) $170, 477 . 00 s/ Ed Schock Ed Schock, Mayor Presented: March 13 , 2002 Adopted: March 13 , 2002 Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk 0 OF Et,, City of Elgin Agenda Item No. 6. March 8 , 2002 TO: Mayor and Members of the City Council FROM: Olufemi Folarin, Interim City Manager SUBJECT: Elgin Riverfront Phase One PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorizing M. I .C. , Inc . to execute the subject contracts . BACKGROUND On April 18 , 2001, the City entered into a contract with M. I .C. , Inc . to provide construction management (CM) services for the Elgin Riverfront Phase One . The type of CM contract executed is called a Guaranteed Maximum Price (GMP) contract . With this type of contract, the CM executes all contracts with the various trades that will perform work on the Riverfront . This type of arrangement provides the CM with the control it needs to coordinate and enforce construction means and methods and schedules . Contracts are publicly advertised and bid in accordance with the Elgin Municipal Code . The City' s Purchasing Director coordinates and is present at all public bid openings . When bids are opened and reviewed, a recommendation is made by M. I . C. , Inc . to execute contracts with the successful low responsive bidders . Instead of the City executing the contracts, however, staff recommends that the City Council authorize M. I .C. , Inc . to enter into a contract with the low responsive bidder. The GMP is the total of all low bids plus 3% constructor' s and 2% owner' s contingencies . M. I .C. , Inc . , in turn, is obligated to complete the project at or below the GMP unless the City authorizes a change in scope . Bids were publicly advertised for all 14 bids packages and bids were received on March 27th. Due to a lack of bids or over-budget terms, M. I . C. , Inc . /Hitchcock recommended re-bidding eight of the 14 bid packages . Riverfront Phase One March 8, 2002 Page 2 The bid packages were awarded by the City on two separate occasions : Council approved bid packages on June 19, 2001 for: Herbo Tree Services ($8, 975 . 00) , Tri City Excavatin! ($486, 103 . 00) , M. I .C. , Inc . ($1, 122 , 043 . 00) , Tri City Excavat ' ng ($46, 587 . 00) , Elliot Construction ($1, 187, 717 . 00) . Council approved bid packages on Septembe 20 , 2001 for: LPS Paving ($107, 960 . 00) , M. I .C. , Inc . ($177, 790 . 00) , Complete Fence ($50, 000 . 00) , R&R Ironworks ($42 , 165 . 00 ) , Illinois Irrigation ($99, 450 . 00) , Sebert Landscape ($247, 057 . 00) , Bob' s Painting ($29, 000 . 00) , Parr Electric ($187, 000 . 00) , M. I . C. , Inc . ($427, 561 . 00) . These were all 2001 fisc.l year award dollars . The following amounts are the 2002 fiscal ear awards and/or change order requests to be approved by the Cit Council at this time : Bid Package #09 Masonry M.I.C. , Inc. Base Bid $ 285, 620 . 00 Alternate Veneer Stone ($ 4 , 610 . 00) Alternate #2 $ 33 , 507 . 00 Alternate #3 $ 43 , 416 . 00 Alternate #4 $ 22 , 775 . 00 Alternate #5 $ 11, 732 . 00 Alternate #7 $ 16, 003 . 00 Total $ 408 , 443 . 00 2001 Fiscal year recommended award $ 177, 790 . 00 2002 Fiscal year recommended award $ 230, 653 . 00 Bid Package #10 Steel Complete Fence Base Bid $ 88, 098 . 00 Alternate #2 $ 3 , 952 . 00 Total $ 92 , 050 . 00 2001 Fiscal year recommended award $ 50 , 000 . 00 2002 Fiscal year recommended award $ 42, 050 . 00 Bid Package #11 Illinois Irrigation Base Bid $ 124 , 000 . 00 Alternate #5 $ 3 , 500 . 00 Total $ 127, 500 . 00 2001 Fiscal year recommended award $ 99, 450 . 00 2002 Fiscal year recommended award $ 28, 050 . 00 Riverfront Phase One March 8, 2002 Page 3 Bid Package #12 Landscape Sebert Landscape Base Bid $ 347, 642 . 00 Alternate #4 ($ 4 , 104 . 00) Alternate #5 $ 2 , 919 . 00 Total $ 346, 457 . 00 2001 Fiscal year recommended award $ 247 , 657 . 00 2002 Fiscal year recommended award $ 98, 800 . 00 Bid Package #13 Graffiti Resistant/P int Bob' s Painting Base Bid $ 36, 558 . 00 Alternate #2 $ 1, 760 . 00 Alternate #3 $ 6, 280 . 00 Alternate #4 $ 11, 298 . 00 Alternate #5 $ 782 . 00 Alternate #7 $ 2 , 125 . 00 Total $ 58 , 803 . 00 2001 Fiscal year recommended award $ 29, 000 . 00 2002 Fiscal year recommended award $ 29, 803 . 00 Bid Package #14 Electrical Parr Electric Base Bid $ 341, 800 . 00 Alternate #2 $ 3 , 250 . 00 Alternate #3 $ 34 , 710 . 00 Alternate #4 $ 8 , 580 . 00 Alternate #5 $ 14 , 020 . 00 Alternate #7 $ 1, 760 . 00 Total $ 404 , 120 . 00 2001 Fiscal year recommended award $ 187, 000 . 00 2002 Fiscal year recommended award $ 217, 120 . 00 Bid Package #2 Excavation Tri City Base Bid $ 335, 595 . 00 Excavating Alternate #2 $ 11 , 500 . 00 Alternate #3 $ 3 , 450 . 00 Alternate #4 $ 7, 900 . 00 Alternate #5 $ 2 , 695 . 00 Alternate #7 $ 2 , 000 . 00 Additional pipes due to cofferdam changes $ 134 , 765 . 00 Additional cost to remove bridge $ 15 , 975 . 00 Total $ 513 , 880 . 00 2001 Fiscal year recommended award $ 486, 103 . 00 2002 Fiscal year recommended award $ 27,777 .00 Riverfront Phase One March 8 , 2002 Page 4 Bid Package #3 Asphalt H.B. Blacktop Base Bid $ 5, 000 . 00 Additional stripping $ 2 , 946 . 00 Total $ 7, 946 . 00 2001 Fiscal year recommended award $ 0 . 00 2002 Fiscal year recommended award $ 7, 946 . 00 Bid Package #07 Paving LPS Paving Base Bid $ 222 , 000 . 00 Alternate #4 $ 4 , 000 . 00 Alternate #5 $ 3 , 960 . 00 Total $ 229, 960 . 00 2001 Fiscal year recommended award $ 107, 960 . 00 2002 Fiscal year recommended award $ 122, 000 . 00 Bid Package #08 Concrete Elliot Base Bid $1, 376, 530 . 00 Construction Adjust lower Spillway ($ 8 , 000 . 00) Adjust Hemmen' s ($ 6 , 000 . 00) Base Bid Total $1, 362 , 530 . 00 Change Pre-cast to Case In Place $ 48, 670 . 00 Alternate #2 $ 31, 740 . 00 Alternate #3 $ 2 , 000 . 00 Alternate #4 $ 27, 338 . 00 Alternate #5 $ 15, 749 . 00 Alternate #7 $ 3 , 610 . 00 Total $1, 491, 637 . 00 2001 Fiscal year recommended award $1, 187, 717 . 00 2002 Fiscal year recommended award $ 303, 920 . 00 Miscellaneous Cost M.I.C. , Inc. Additional Work Silt Fence $ 14 , 612 . 00 Silt Barrier $ 1, 375 . 00 Silt Signage $ 650 . 00 Tree Protection $ 5, 540 . 00 Remove Signs-Bike Rack $ 2 , 400 . 00 Site Furnishings $ 80 , 832 . 00 Alternate #3 Reese Recreation Shelter $ 42 , 840 . 00 Popko Roofing $ 12 , 300 . 00 Shelter Labor $ 16, 500 . 00 • • Riverfront Phase One March 8 , 2002 Page 5 Alternate #5 $ 1, 988 . 00 OH & P/ Bond $ 7, 164 . 00 Additional Work Total $ 186, 201 . 00 General Condition Allowance Storage Rental $ 2 , 000 . 00 Material Allowance $ 10, 000 . 00 Labor Allowance $ 20, 000 . 00 Trailer/Office Rental $ 5, 000 . 00 Mobilization $ 10 , 000 . 00 Temporary Telephone $ 6, 500 . 00 Temporary Fencing $ 4 , 000 . 00 Temporary Utilities $ 10 , 000 . 00 Portolet $ 1 , 500 . 00 Dumpsters $ 5, 000 . 00 Testing $ 10, 000 . 00 Construction Photos $ 5, 000 . 00 Office Supplies $ 6, 000 . 00 Survey $ 50, 000 . 00 Job Safety $ 5 , 000 . 00 General Condition Allowance Total $ 150 , 000 . 00 3% Construction Contingency $ 157, 102 . 00 2% Owner' s Contingency $ 104, 735 . 00 Total $ 598 , 038 . 00 2001 Fiscal year recommended award $ 427 . 561 . 00 2002 Fiscal year recommended award $ 170,477 . 00 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED All bids were publicly advertised. r 'fi/FINANCIAL IMPACT ( j A total of $6 . 560 million has been budgete. from the Riverboat Fund for this project . Additionally, $875, 300 . 00 has been received in grants and donations for a total of $7 . 435 million. To date, the City has encumbered/spent $6 . 51 millio , leaving a balance of approximately $925, 000 . 00 available to s.end. The proposed contract with M. I . C. , will otal $1, 278, 596 . 00 . In order to make up the difference neede. to fund this contract (approximately $355, 000 . 00) , monies can be transferred from the Center City Parking Deck, project number 039528 . Upon receipt of future grants or donations for the "iverfront project, the temporary budget transfer would be reversed. Expenses related to this project will be .harged to account number 275-0000-791 . 92-35, project number 039518 . • Riverfront Phase One March 8, 2002 Page 6 ; �,, LEGAL IMPACT �Q►!//None . ALTERNATIVES Do not authorize M. I .C. , Inc . to execute the subject contracts . RECOMMENDATION It is recommended that the Mayor and th- City Council authorize execution of change orders with: Tri Cit Excavating, $27, 777 . 00 ; HB Blacktop, $7, 946 . 00 ; LPS Paving, $122 , 000 . 00; Elliot Construction, $303 , 920 . 00 ; M. I .C. , Inc . , $230 , 653 . 00 ; Complete Fence, $42 , 050 . 00 ; Illinois Irrigation, $28 , 050 . 00 ; Sebert Landscape, $98, 800 . 00 ; Bob' s Painting, $ . 9, 803 . 00 ; Parr Electric, $217, 120 . 00 ; M. I .C. , Inc . , $170 , 477 . 00 . Respectfully submitted, Olu emi o IINW Interim i ' ; .pager