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Home My WebLink AboutB00-114 759 OCTOBER 11 , 2000 VOLUME LXV and the response time to calls he has made to the Police Department regarding incidents has been long. He was advised that the long response time was due to understaffing, and he asked that the Council consider increasing the number of police officers . Marianne Nelson, 316 River Bluff, as Chairman of the Parks and Recreation Board, urged the Council to put substantial funds in the budget to implement the parks master plan. She believes it is important to purchase property, particularly in the far west area, as soon as possible . BID 00-099 AWARDED FOR WATER DEPARTMENT CHEMICALS Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve two-year contracts to: Estimated Annual Company Contract Value Air Liquide $ 38 , 220 Midland Resources $ 8, 000 and a one-year contract to General Chemical for an estimated annual contract value of $126, 000 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . BID 00-114 AWARDED FOR LORDS PARK FAMILY AQUATIC CENTER CONSTRUCTION Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the staff recommendation for Option 1 to award the base project, add alternates associated with base project, and the new bathhouse in the amount of $3 , 287, 893 plus the option of a second flume slide for the additional sum of $89, 544 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . BID 00-115 AWARDED FOR DEEP WELL MOTOR REPAIRS Councilman Wasilowski made a motion, seconded by Councilman Walters, to approve an agreement with Sun-Star Electric Motors, Inc . for repairs to the Well #3A General Electric 300 hp submersible motor in the amount of $14 , 052 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . O F E • /1, Ca.) � C 41' Agenda Item No. City of Elgin g ori r11 R9 TF D oi, October 5, 2000 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Bid #00-114 Construction of Lords Park Family Aquatic Center PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to award contracts for the Lords Park Family Aquatic Center to Ricchio Inc. , Mechanical Inc. , and DHL Development. BACKGROUND The City Council approved $3, 849, 500 in the 2000 and 2001 budget ($1, 622, 600 in 2000 and $2, 226, 900 in 2001) for the construction of the Lords Park Family Aquatic Center. Notice was sent to bidders through the Courier News and the Daily Herald newspapers . Notices were directly sent to 98 contractors by the project engineer, Burbach Municipal and Civil Engineers . Forty three bidders requested bid documents with six submitting bids . The project was divided into three contracts : pool construction, mechanical construction and general construction. Bidders had the option to provide a lump sum bid for all three construction elements or bid on individual elements . The lowest responsive bidders bid the individual elements as follows : Ricchio Inc. (pool construction) $ 876, 700 Mechanical Inc. (mechanical construction) $ 598, 000 DHL Development, LLC (general construction) $1, 299, 903 Total Base Project $2 ,774, 603 (00".- Lords Park Family Aquatic Center October 5, 2000 Page 2 The following items were approved by the City Council as part of the base project but were bid as add alternates for comparison pricing; items are noted under low responsive bidder: Ricchio Inc. Alternate #1-2 Shade Structures $ 25, 600 Add Alternates Subtotal $ 25, 600 Mechanical Inc. Alternate #2-1 Frog Slide $ 25, 000 Alternate #2-2 Palm Trees $ 9, 500 Alternate #2-3 SCS Model 112 $114, 250 Add Alternates Subtotal $148, 750 DHL, LLC. Alternate #3-1 Electrical for SCS 112 $ 1, 500 Alternate #3-2 Vinyl Clad Fence $ 5, 200 Alternate #3-3 Manual Irrigation System $ 4, 800 Alternate #3-7 Bathhouse Electrical $ 13, 200 Add Alternates Subtotal $ 24, 700 Total Alternates $199, 050 Total Base and Alternates $2, 998, 653 The remaining add alternates were bid for consideration but were not part of the City Council approved base project, included one additional flume slide (2 total) , the addition of a diving hopper and the construction of a new bathhouse versus renovation. If any of those add alternates are selected, Burbach Engineering project management fees of 4% must be added to each add alternate selected, as noted below: Construction Burbach Fee Total New Bathhouse Alt . #3-8 New Bathhouse $327, 440 $13, 098 $340, 538 Less Alt . #3-7 Bathhouse Elec. $ (13, 200) $ (528) $ (13, 728) Total Cost $314, 240 $12, 570 $326, 810 Diving Hopper Alt . #1-3 Diving Hopper $278, 300 $11, 132 $289, 432 Alt . #2-4 Diving Hopper Mech. $ 89, 000 $ 3, 560 $ 92, 560 eft. Alt . #3-5 Diving Hopper Elec. $ 4 , 700 $ 188 $ 4, 888 Total Cost $372, 000 $14, 880 $386, 880 ". Lords Park Family Aquatic Center E October 5, 2000 Page 3 2nd Flume Slide Alt . #1-4 2nd Flume Slide $ 76, 200 $ 3, 048 $ 79, 248 Alt. #2-5 2nd Slide Pump $ 9, 000 $ 360 $ 9, 360 Alt . #3-6 2nd Slide Pump Elec. $ 900 $ 36 $ 936 $ 86, 100 $ 3, 444 $ 89, 544 Total Add Alternates Not Originally Included $803, 234 The project was presented to the neighboring park residents during the September 14 Lords Park Association meeting. Residents raised concerns regarding tree preservation as well as the size and aesthetics of the facility. Attached is a map of the facility, noting the locations of the three trees that will be removed; a 22" Bur Oak at the mechanical building, a 31" White Oak at the diving well and a 17" Hickory at the bathhouse entrance . The 31" White Oak could be saved by not including the diving well into the project. Additionally noted are the three 4" - 5" Red Maples that will be transplanted to accommodate the volleyball court . Facility structures such as umbrellas, fencing, etc. will be constructed in t colors which will blend into the park landscape as requested by the t neighbors and as was done at the Wing Park facilty. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Public Input process during design phase of project in 1996. Parks and Recreation Advisory Board involvement. Additionally, a presentation was made to the Lords Park Association at their September 14 association meeting. Attached are comments from Will Alexander, Association President on behalf of the association. 5)6 ..-' FINANCIAL IMPACT A total of $3, 849, 500 was budgeted for the construction of the Lords Park Family Aquatic Center as follows : Name 2000 2001 Account/Project Riverboat Fund $ 870, 100 $ 654, 000 275-0000-791 . 92-36/509564 Riverboat Lease $ 752, 500 $1, 572, 900 276-0000-791 . 92-36/509564 Total $1, 622, 600 $2, 226, 900 • Lords Park Family Aquatic Center October 5, 2000 Page 4 The project would be accounted for as follows : • Project Budget • $3, 849, 500 • Burbach Engineers : Design Fee $ 296, 763 Reimburseables $ 52, 011 • Ricchio, Inc. $ 902, 300 • Mechanical, Inc. $ 746, 750 • DHL, LLC. $1, 324, 603 • Utility Extensions $ 15, 000 • Burbach Enginees: Project Mgt. $ 119, 546 Sub-total $3,456, 973 Remaining Available Funds $ 392, 527 Should staff' s recommendation be approved, the remaining available funds ($392, 527 ) would be used toward the new bathhouse ($326, 810) , leaving approximately $65, 000 for project contingency. It should be noted that this project is being funded over two fiscal years and, therefore, available dollars for contractor payouts will be affected. 0)61/ LEGAL IMPACT None. ALTERNATIVES Option 1- Award base project, add alternates associated with base project and the new bathhouse totaling $3, 287, 893; Ricchio, Inc. in the amount of $902, 300 for the pool construction, Mechanical, Inc. in the amount of $746, 750 for the mechanical contract and DHL, LLC in the amount of $1, 638, 843 for the general contract . Because funding for the subject project is split between 2000 and 2001, the 2000 contracts will include a maximum of 40% of the estimated project and the 2001 contracts will include the remaining 60% of the project. Specifically, the 2000 contract awards will be in the amounts of $502, 720, $337, 900 and $657, 777 . 20 for Ricchio, Inc. , Mechanical, Inc. and DHL, LLC. , respectively. The balance of the total contracts will be awarded in 2001 with an approved project budget . A contingency of $65, 717 will remain in the project budget . Burbach Engineers' project management fees will be $132, 116. Lords Park Family Aquatic Center October 5, 2000 Page 5 Option 2- Award the base project and add alternates associated with the base project as well as any of the three additional amenities bid as add alternates . These options in order of preferred priority are; a new bathhouse versus a renovated bathhouse at an additional cost of $326, 810, a diving hopper at an additional cost of $386, 880 and a second flume slide at an additional cost of $89, 544 . These additional costs totaling $4, 260, 207 include construction and project management. A contingency ($117, 343) is recommended for the project in addition to these costs for a project total of $4, 377, 550 . RECOMMENDATION It is recommended that the Mayor and City Council approve option 1 to award the base project, add alternates associated with base project and the new bathhouse totaling $3, 287, 893 . Respectfully submitted, J yce . Parker City Manager mm/MM r • Monica Meyers-pool Page 1 ,qt* �4's, b Vt Vitt) 'ty, 'c'fi "�"y' ti r -s< pad $ ,i4',';"14:4*,„, e` ; „4.4 September 24, 2000 To: Elgin City Council Members and Joyce Parker From: Will Alexander, Lords Park Association Board President C.C.: Dave Lawry Dear Council Members and Joyce Parker: As a follow up to our September 14th association meeting with city staff regarding the construction in Lords Park, Dave Lawry asked me to gather feedback of association members about the proposed pool area. City staff was kind enough to rope off the location of the area so that neighbors could better visualize the outcome of the construction and its effect on Lords Park. After speaking with many Lords Park and ; Parkwood residents, the feedback has been very consistent. Many residents are questioning why the pool area needs to be so large and contain everything that the Wing Park pool has(diving area, water cannons etc.). Neighbors question whether or not this is a good use of public resources. Several residents feel the big umbrellas are too flashy and will take away from the beauty of the Elgin Public Museum. Neighbors suggested an attempt to design the pool area in such a way that it compliments the existing park and buildings rather than jeopardizing the integrity of the park. Finally, no one I spoke with was in favor of the removal of the big Oak Tree on the south side of the pool area. This tree must be at least 200 years old and it would be a shame to cut it down. I sincerely trust that our honorable officials will give serious attention to these concerns. e1 ..........e,..w.wu.a. ,...z......w .�.,....a....... ...M_4...nc c+..xnr....»..s..,...........,._.....,. r,.,*m.a..5..ar......a..c. r..,.....,..s, w., a^.^,-vr....u._........i w.s: ,.f.I,r..._..,..z_..n,+a..rs.,,.u_ nvs-aa.,_e al 1 Page 1 of 2 LORD'S PARK FAMILY AQUATIC CENTER TABULATION OF BIDS CITY OF ELGIN DHL Development LLC Daniel Whittaker K Keup Concrete Mechanical Incorporated Ricchio Incorporated Tri-State Management Co 1090-A Carolina Drive d/b/a Whittaker Excavating Construction Inc 2279 Old US 20 East 1799 Pond Ridge Circle 2644 E Dempster St Invitation to Bid: Bid #00-114 West Chicago IL 60185 105 Park Street 496 South River St Freeport IL 61032 Gumee IL 60031 Suite 112 Date of Opening:9/21/00 P O Box 21 P O Box 880 Des Plaines IL 60016 Department: Parks EarlvIlle IL 60518 Batavia IL 60510 • Item# Description Amount ;s•,..`. i";r>=,:. ., ,a"A 'Amount `S�, ' Amount',• � AmouriN, :y ...•..:r''. Amount ,...`•1• .,_ sirkwM'��.,��'�.:.�'. 1 Pool Construction-Contract#1 Base Bid $923,400.00 $876,700.00 Alternate#1-1 Add or delete Deck $4.00 $4.85 $6.00 Alternate#1-2 $25,200.00 $29,900.00 $25,600.00 Alternate#1-3 $193,000.00 $232,000.00 $278,300.00 Alternate#1-4 $92,000.00 $77,985.00 $76,200.00 2 Mechanical Construction- Contract#2 Lump Sum $598,000.00 Alternate#2-1 $27,000.00 $25,000.00 Alternate#2-2 $10,500.00 $9,500.00 Alternate#2-3 $120,000.00 $114,250.00 Alternate#2-4 $98,000.00 $89,000.00 Alternate#2-5 $11,000.00 $9,000.00 3 General Construction- Contract#3 Lump Sum $1,299,903.00 $1,324,000.00 Alternate#3-1 $1,500.00 $2,500.00 $1,687.00 Alternate#3-2 $5,200.00 $7,000.00 $5,410.00 Alternate#3-3 $4,800.00 No Bid $8,500.00 Alternate#3-4 $15.00 $16.00 $27.00 Alternate#3-5 $4,700.00 $5,700.00 - $5,290.00 Page 2 of 2 LORD'S PARK FAMILY AQUATIC CENTER TABULATION OF BIDS CITY OF ELGIN DHL Development LLC Daniel Whittaker K Keup Concrete Mechanical Incorporated Ricchlo Incorporated Tri-State Management Co 1090-A Carolina Drive d/b/a Whittaker Excavating Construction Inc 2279 Old US 20 East 1799 Pond Ridge Circle 2644 E Dempster St Invitation to Bid: Bid #00-114 West Chicago 1L 60185 105 Park Street 496 South River St Freeport IL 61032 Gumee IL 60031 Suite 112 Date of Opening:9/21/00 P O Box 21 P O Box 880 Des Plaines IL 60016 Department: Parks Earlville IL 60518 Batavia IL 60510 pi h.:. Amount . .:i: ,.Amount.. �t'..a:::: a ty, �. Item# 'Description Amount +:f Amouni' , p' t`'•caAmount Amount' Alternate#3-6 $900.00 $1,800.00 $1,000.00 Alternate#3-7 $13,200.00 $15,200.00 $14,800.00 Alternate#3-8 $327,440.00 $210,000.00 $432,700.00 Alternate#3-9 $55,010.00 No Bid $45.000.00 For Combination Bidders only 1 #1 Pool Construction-Base Bid Improvements 2 #2 Mechanical Construction- Base Bid Improvements 3 #3 General Construction- Base Bid Improvements Amount Deducted if Awarded all Contracts for Bids listed above TOTAL AMOUNT OF COMBINATION BID $3,600,000.00 Contractor only wants total package he submits bid for Payment Discount(if any)