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HomeMy WebLinkAbout01-51 Resolution No. 01-51 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE ELGIN AREA CONVENTION AND VISITORS BUREAU BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with the Elgin Area Convention and Visitors Bureau for marketing and promotional support of the tourism and convention industries in and around Elgin, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: February 28, 2001 Adopted: February 28, 2001 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk .,r AGREEMENT This agreement is hereby made and entered into this grit- day of `!-1,/e C%,L , 2001 by and between the City of Elgin, Illinois, a municipal corporation(hereinafter referred to as "City") and the Elgin Area Convention and Visitors Bureau, an Illinois nonprofit corporation(hereinafter referred to as "Bureau"). WHEREAS, the City is an Illinois municipal corporation and a home rule unit pursuant to the Constitution and laws of the State of Illinois, and WHEREAS, the Bureau is a corporation organized under the Illinois General Not For Profit Corporation Act to encourage, foster,promote and stimulate conventions and tourism in the Elgin area: NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. City shall pay Bureau the sum of$200,000 in installments of$100,000 each on February 15, 2001 and July 16, 2001. 2. Bureau shall provide not less than one person for not less than seventy(70) hours in each seven (7) day period during the term of this agreement to answer questions and provide promotional materials to the general public at the Grand Victoria Visitor Information Center. 3. Bureau shall provide the City with financial statements relative to the organization's total operations and summaries of its activities to the City's appointed representative to the Elgin Area Convention and Visitor Bureau. These statements shall be provided on or before July 31, 2001 and December 31, 2001. 4. Bureau shall provide City's appointed representative to the Elgin Area Convention and Visitor Bureau with any such further financial information it may have upon the written request of the appointed representative to the Elgin Area Convention and Visitor Bureau. 5. Bureau shall conduct good faith efforts to obtain additional funding from other sources for its operations. 6. Bureau shall expend the sum of not less than $35,000 on or before December 14, 2001 on materials,advertisements,and promotions directed at the advancement of tourism in the City of Elgin. 7. Bureau shall expend the sum of not less than $35,000 on or before December 14, 2001 to develop and fund a program designed to provide funds to Elgin based not-for-profit organizations which,in the reasonable discretion of Bureau shall contribute to the promotion and advertisement of investment and tourism in the City of Elgin. No funds shall be distributed by Bureau to any person, group, organization, corporation or beneficially in contravention to the constitutional prohibitions of the Constitution of the State of Illinois. „ 8. The term of this agreement shall commence on January 1, 2001 and shall expire on December 31, 2001; provided, however, that either party hereon may terminate this agreement upon thirty (30) days written notice. 9. In the event this agreement is terminated by the Bureau for any reason prior to December 31, 2001, or is terminated by City due to breach by Bureau,Bureau shall refund to the City all unexpended funds provided by City to Bureau within fifteen (15) days of the date of said termination,and the City shall have no further obligations pursuant to this Agreement. This provision shall not act,nor be construed as,a limitation on any rights to which the City may be entitled by law. 10. In the event this agreement is terminated by the City for any reason which is not due to the default or breach of this agreement by Bureau prior to December 31, 2001,Bureau shall be allowed to retain all unexpended funds for promotions and advertisement established prior to notice of termination under paragraphs 6 and 7 above. 11. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane County, Illinois. 12. The terms of this agreement shall be considered to be severable. In the event that any of the terms of this agreement shall be deemed to be void or otherwise unenforceable for any reason, the remainder of the agreement shall remain in full force and effect. 13. This agreement shall not be construed so as to create a partnership,joint venture,agency or employment relationship between the parties hereto. CIT OF ELGIN B I i ' / s ate ty Manager Attest: City Clerk ELGIN AREA CONVENTION AND VISITORS BUREAU By gatAX-4Cre—"OrADate °Z'/‘' —6 Its & A ,c,t OF ESC Agenda Item No. -,, City of Elgin ��''A TED LC�ry E L � ° February 14, 2001 G _ TO Mayor and Members of the City Council lir<.REAFIO NnL 11 I51l RF ANO CUL TURAI_Cl r.rITIINITILS FOR ALL�1ll2 LNS FROM: Joyce A Parker, City Manager SUBJECT: Purchase of Service Agreement with the Elgin Area Convention and Visitors Bureau PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information regarding the renewal of a Purchase of Service Agreement with the Elgin Area Convention and Visitors Bureau. BACKGROUND Since 1984, the Elgin Area Convention and Visitors Bureau has provided marketing and promotional support of the tourism and convention industries in and around Elgin. The opening of the Elgin Riverboat complex presented new opportunities for the City and the Bureau. Three million people per year pass through the Pavilion and one of the Bureau' s goals is to encourage visitors to frequent nearby theaters, restaurants and attractions . The development agreement between the City and the Elgin Riverboat Resort requires space be made available at the Pavilion to take advantage of this major port of entry. Staffing the Visitors Center in the Pavilion with people who are familiar with the community is critical . Providing a friendly, courteous resource to visitors regarding restaurants, lodging, neighborhoods and other attractions in Elgin is necessary in ensuring they make a return visit. A formal Purchase of Service Agreement was initially adopted by the City Council in October 1995. The Bureau is primarily funded from a portion of the City' s hotel/motel tax, State of Illinois grants and Ventures publication advertising revenues . Elgin Area Visitor & Convention Bureau Purchase of Service Agreement January 14, 2001 Page 2. Highlights of the proposed agreement include: Staffing of the Welcome Center to promote Elgin, with either volunteers or paid staff, for a minimum of 70 hours per week. Merchandise promoting Elgin will be available for sale . The Bureau is to provide semi-annual activity reports . - The City has the right to request any additional information as it feels necessary to verify the Bureau' s performance. - The Bureau will submit a timely annual financial report and an annual performance report for review by the City. - The agreement is to be for a term of one year. - The Bureau will continue efforts at fund raising and partnerships with the private sector to support its operation. - A minimum of $35, 000 of the $200, 000 is to be spent for promotional material/advertising (printed brochures, newspaper, radio, and television) regarding Elgin and the immediate area. A program has been developed with $35, 000 of the $200, 000 to go toward matching grants for Elgin based not-for-profit organizations, attractions, and events . These grants are to be used for promotional materials/advertising. The Bureau is to continue working closely with the City of Elgin, particularly the Hemmens Auditorium, Downtown Neighborhood Association and the Parks and Recreation Department in all promotional endeavors . In exchange for these services, the City will provide : - Two equal installments totaling $200, 000 are to be made to the Bureau, $100, 000 after passage of the agreement and $100, 000 on July 16, 2001 . - The agreement can be terminated by either party with 30 days written notice. Elgin Area Visitor & Convention Bureau Purchase of Service Agreement January 14, 2001 Page 3. This agreement will allow the Bureau to support the needed costs involved with creating a first-class image campaign for the City and the area. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Elgin Area Convention and Visitors Bureau. FINANCIAL IMPACT Funding for the proposed agreement in the amount of $200, 000 was included in the 2001 Budget in the Elgin Riverboat Fund, account number 275-0000-791 . 80-03, Contributions - Elgin Area Convention and Visitors Bureau. The 2001 Budget also includes a portion (43 . 75%) of hotel/motel tax receipts collected, budgeted at $260, 000, to fund the Bureau ' s operations (account number 010-0902-709. 80-03) . The tax plus the PSA provides total support of $460, 000 . EGAL IMPACT None. ALTERNATIVES The City Council could approve the agreement as drafted, edit the agreement or decline to provide support to the Elgin Area Convention and Visitors Bureau. RECOMMENDATION It is recommended that the Purchase of Service Agreement continue with the Elgin Area Convention and Visitors Bureau and be approved for a term of one year. •ectfully submitt , C.(? Jc dr ce A. Parker City Manager Attachment February 7, 2001x. J� _�� Joyce Parker, City Manager ELGIN AREA City of Elgin 150 Dexter Court CONVENTION Elgin, IL 60120 AND VISITORS BUREAU Dear Joyce; The Elgin Area Convention and Visitors Bureau is proud to work in partnership with the City of Elgin, serving as the designated and state-certified organization in tourism marketing and tourism-related economic development for the 14 communities in the Northern Fox River Valley. On behalf of the Bureau, I am pleased to respectfully request that the proposed Agreement between the City of Elgin and the Bureau be approved at the February 14, 2001 meeting of the City Council. Per the proposed Agreement - and consistent with previous such Agreements between our two organizations-the City of Elgin will provide funding in the amount of$200,000 annually to the Bureau for the operation of the Visitor Information Center(VIC) at the Grand Victoria Riverboat Pavilion. The Bureau will again be pleased to fulfill the City's requirements that the VIC be staffed a minimum of 70 hours per week; that $35,000 be spent in tourism-generating promotion for the Elgin area; that a $35,000 Promotional Grant program be administered for Elgin-based non-profit organizations; and that written reports be provided to the City Manager and the City Council as defined in the Agreement. Allow me to share with you our performance statistics for the 2000 year. We provide you these statistical reports and documentation materials in the City's calendar-year format of January through December, though our Bureau's fiscal year matches that of our state funding sources and is July through June. Attached for your review are these reports and materials: ► Summary of Bureau Revenue and Expenditures (January - December 2000) ► Promotional Grant Award Totals (January - December 2000) ► VIC Walk-in Traffic Report (January - December 2000) ► VIC Customer Tracking Report (January - December 2000) ► Partners' Promotional Brochures Racking (Quarterly) ► Grand Victoria Casino Report (Quarterly) ► Brochure Inventory -Elgin area and state publications (Quarterly) In summary, for calendar year 2000, the VIC was staffed a minimum of 70 hours per week throughout the year; $40,307 was spent promoting the Elgin area; and $39,071 was Continued Page Two 77 Riverside Drive Elgin,Illinois 60120 Telephone(847) 695-7540 FAX(847) 695-7668 Page Two Bureau Agreement Request February 7, 2001 distributed in Promotional Grants to Elgin-based non-profit organizations. The Bureau published two editions of the comprehensive"Ventures" Visitors Guides with Calendar of Events (Spring/ Summer and Fall/Winter); maintained a published toll-free phone number for visitor convenience in inquiries; and we entered the electronic age, launching our destination's first tourism-promotion web site (www.enjoyelgin.com). We continue to work in concert with the Illinois Department of Commerce and Community Affairs/Illinois Bureau of Tourism; we work in partnership with neighboring destinations (Aurora and St. Charles) for strongest benefit in our heritage tourism marketing programs; we actively solicit bookings for the Elgin area with state and regional motorcoach tour planners and meetings/conferences groups; and we fulfill all information requests and inquiries from visitors, potential developers, the media and travel publications in an expedient and positive fashion. The Bureau and I look forward to a mutually satisfying partnership with you in this 2001 year, and to strong and growing economic benefits from tourism in our Elgin area. I am always available to you if you have any questions or wish additional information. Yours In Tourism, I / Jan Payne Kilgard Executive Director Elgin Area Convention and Visitors Bureau . . ELGIN AREA CONVENTION VISITORS BUREAU Summary of Revenue and Expenditures Visitor Information Center Grand Victoria January 1, 2000 -December 31, 2000 Revenues: City Contract/Pavilion $200,000.00 Sales 5.347.81 Total Revenues $ 205,347.81 Expenditures: Gross Wages/Full Time $ 67,868.23 Gross Wages/Part Time 19,994.24 Employee Related Taxes 6,519.87 Employee Benefits 4,011.00 Employer Simple IRA Plan 2,846.82 Cost of Goods Sold 3,249.55 Advertising&Promotional Expenses: Advertising-Media Placement - 429.00 Promotional Merchandise 3,593.19 Fam/Site Visits 602.20 Trade Shows 278.00 Special Events 2,055.80 Vent.Mag.Exps. Fall/Winter 17,207.20 Vent.Mag.Exps, Spr./Sum. 17.000.00 Total Adv.&Promo. 40,307.39 Visitor Info.Bureau Grant Program 39,070.80 Computer Expenses 542.03 Depreciation 2,436.80 Dues & Subscriptions 26.89 Education& Training 1,574.20 Equipment-Lease/Purchases 2,845.11 Local Meeting Expenses 291.10 Supplies - Office Expense 1,105.20 Telephone 1,020.47 Other/Contingency 200.00 Total Expenditures 193,909.70 Revenue Over Expenditures $ 11,438.11 2000 Visitor Information Ce_ntelVeekl Walk In Traffic JAN FEB I MAR APR I MAY I JUN JUL I AUG SEP OCT NOV DEC YTD I WEEK 1 543 498 725 494 544 643 925 776 886 705 626 475 7,840 WEEK 2 585 634 616 718 586 725 894 783 711 617 695 321 7,885 WEEK 3 463 639 653 668 585 892 829 697 777 685 591 430 7,909 WEEK 4 565 567 566 583 _ 717 1,036 977 749 650 644 630 444 8,128 WEEK 5 632 726 623 561 2,542 TOTAL 2,156 2,338 3,192 2,463 3,158 3,296 3,625 3,628 3,024 2,651 3,103 1,670 34,304 1200 1 1000 800 i 1 1 600 I j I— I t 400 ' — ��i i a 200 ]] , E 1 1 i .2 , , r, . , ' i , Li , r 1 I P kl i JAN MAR MAY JUL SEP NOV • WEEK 1 WEEK 2 • WEEK 3 ill WEEK 4 WEEK 5 F:1ServerlMyFIIes1BarblStatsWIC 2000.1Weekly00.wb3 ,..) "") 000 Visitor Information Center Customer Tracking JAN I FEB MAR , APR MAY JUN JUL I AUG SEP OCT NOV DEC YTD ' TOTAL People Serviced 2,156 2,338 3,192 2463 3158 3296 3625 3628 3024 2651 3103 1670 34,304 242,507 Hotel Referrals 14 15 26 27 40 18 38 23 31 26 31 18 307 2,015 Restaurant Referrals 48 52 62 75 86 65 71 102 57 59 57 27 761 6,996 Attraction Referrals 23 31 40 32 42 50 54 89 69 29 26 12 497 3,738 Shopping Referrals 30 29 29 25 30 30 16 39 20 31 28 9 316 2,382 Gross Sales $1,378.90 $203.80 $288.00 $218.60 $475.50 $498.90 $188.65 $186.50 $304.25 $178.65 $511.00 $1,063.55 $5,496.30 652,699.79 Show Directions 122 124 215 171 228 219 229 246 195 196 204 126 2,275 2,275 F:\S a rve r\M y F i t a s\Barb\Staffs\V I C.20001C u sTrack00 °' ?roynof ion n. 1 G- ra.tilt Znfoma..t/ oii 1 j)ea .1'14 31 2000 T 141�ahua.ry I , zoao ha l^ ORGANIZATION NAME CONTACT PERSON PHONE DATE APP. AWARD$ DATE PART/FEE: DATE DATE NUMBER RECEIVED AMOUNT AWARD DATE/CK# FINAL FINAL SENT/CK# RECEIVED REPORT REPORT DUE REC. IElgin Enrichment Series/Ads, Marcene J.Linstrom 847-742-2827 2/3/00 $3,216.00 3/15/00 C/D Entry Program&Brochure #7095 $200.00 Elgin Fox Trot/Brochure,Ads, Jane Cordes 847-931-6120 2/28/00 $3,188.00 2/29/00 C/D Entry Race Results Bk,Entertainment #7075 $200.00 Costs,Tent,Portolets Gifford Park Association/ Jean Bednar 847-741-2837 3/1/00 $1,023.00 3/15/00 C/D Entry T Historic House Tour Book #7096 $200.00 Art for All/Fox Valley Arts Sandra Kaptain 847-741-7375 3/3/00 $1,086.00 2/29/00 lc. Council/Gallery Walk- #7074 Reception Expenses&Flyer Elgin Choral Union: That's Corinne M Pierog 847-214-7225 3/20/00 $1,473.00 3/31/00 C/D Entry 4- Life:Music of Frank Sinatra- #7113 $200.00 Radio&Newspaper Ads Elgin Choral Union:Music Corinne M Pierog 847-214-7225 3/23/00 $1,742.00 3/31/00 >Jc. From the Heart-Radio& #7114 it` Newspaper Ads Elgin Kickers Youth Soccer Jeff Walter 847-697-9118 4/18/00 2,500.00/5/15/00 C/D Entry ir Club/Tournament Book+Ads #7177 $200.00 Elgin Citizens On Parade/4th of Cassandra Skidmore 847-742-3990 4/16/00 Did not finish application July Parade Elgin Choral Union: Holiday Corinne M Pierog 847-214-7225 4/20/00 $601.30 5/15/00 4/14/00 F Portrait-Radio Ad,Print ads #7179 for Copley,Herald&Press Rep. * © J & J G _ 7 ''.'") "") '1') AAUW/Fine Arts-ESO, Sound Sandy Kaptain 847-741-7375 5/3/00 $5,150.00 7/31/00 C/D Entry System,Main Stage #7290 $200.00 Entertainment,Recycling,Fine FArts Brochure,Tents, Children's Entertainment Elgin Community Theatre/ Jon Kramp 847-741-8235 6/5/00 $2,077.50 9/15/00 C/D Entry lc 2000-2001 Season Brochure #7359 $200.00 Art for All-Post Card Ad& Sandy Kaptain 874-741-7475 6/23/00 $210.00 7/15/00 Brochure #7256 DNA/4th of July Parade-T- Beth Ferrara 847-488-1459 6/20/00 $211.00 9/15/00 Shirt #7357 NEBA-50th Family Festival/ Gil Nore 847-741-5841 6/29/00 $1,446.00 7/31/00 C/D Entry Courier News,Daily Herald, & #7291 $200.00 Ventures Ads Ballet Folklorico Huehuecoyotl Cynthia G.Hernandez 630-372-3083 7/25/00 $292.50 8/15/00 CID Entry lc -Posters&Flyers Design& #7307 $200.00 Printing DNA/Hispanic Heritage Beth Ferrara 847-488-1459 8/1/00 $1,110.00 8/15/00 C/D Entry 10/18/00 Coalition-Poster,English/ #7308 $200.00 Spanish,T-Shirts Elgin Choral Union: 2000-2001 Corinne M Pierog 847-214-7225 8/4/00 $2000.00 9/15/00 Season Brochure #7358 . Elgin Rock&Mineral Society- Barbara Henkelmann 857-742-9848 8/24/00 $435.99 8/15/00 C/D Entry 10/20/00 Newspaper Ads,Posters #7361 $200.00 Elgin Public Museum- Peggy Stromberg 847-741-6655 8/24/00 $2,000.00 9/15/00 C/D Entry Promotional Video #7360 $200.00 Children's Theatre of Elgin/Fox Jill Clouser 847-214-7152 9/8/00 $4,500.00 10/13/00 C/D Entry Valley Youth Theatre Co. - #7408 $200.00 Program Book&Newspaper Ad 8 l l Friends of Trout Park/Trail Susan Bohne 847-697-4929 10/10/00 $1,156.00 11/6/00 C/D Entry Guide Brochure #7430 $200.00 Elgin Public Museum/Touching Peggy Stromberg 847-741-6655 10/18/00 $853.50 11/15/00 on Traditions Brochure #7450 ** Must have a sample of the product in order for the final report to be complete!!! B:GrantForm.98 9 �. i .. February 7, 2001 ,! 1' Joyce Parker, City Manager _._� �' ELGIN AREA City of Elgin 150 Dexter Court CONVENTION Elgin, IL 60120 AND VISITORS BUREAU Dear Joyce; The Elgin Area Convention and Visitors Bureau is proud to work in partnership with the City of Elgin, serving as the designated and state-certified organization in tourism marketing and tourism-related economic development for the 14 communities in the Northern Fox River Valley. On behalf of the Bureau, I am pleased to respectfully request that the proposed Agreement between the City of Elgin and the Bureau be approved at the February 14, 2001 meeting of the City Council. Per the proposed Agreement - and consistent with previous such Agreements between our two organizations - the City of Elgin will provide funding in the amount of$200,000 annually to the Bureau for the operation of the Visitor Information Center (VIC) at the Grand Victoria r Riverboat Pavilion. The Bureau will again be pleased to fulfill the City's requirements that the VIC be staffed a minimum of 70 hours per week; that $35,000 be spent in tourism-generating promotion for the Elgin area; that a$35,000 Promotional Grant program be administered for Elgin-based non-profit organizations; and that written reports be provided to the City Manager and the City Council as defined in the Agreement. Allow me to share with you our performance statistics for the 2000 year. We provide you these statistical reports and documentation materials in the City's calendar-year format of January through December, though our Bureau's fiscal year matches that of our state funding sources and is July through June. Attached for your review are these reports and materials: ► Summary of Bureau Revenue and Expenditures (January - December 2000) ► Promotional Grant Award Totals (January - December 2000) ► VIC Walk-in Traffic Report (January - December 2000) ► VIC Customer Tracking Report (January - December 2000) ► Partners' Promotional Brochures Racking (Quarterly) ► Grand Victoria Casino Report (Quarterly) ► Brochure Inventory - Elgin area and state publications (Quarterly) In summary, for calendar year 2000, the VIC was staffed a minimum of 70 hours per week throughout the year; $40,307 was spent promoting the Elgin area; and $39,071 was Continued Page Two 77 Riverside Drive Elgin,Illinois 60120 Telephone(847) 695-7540 FAX(847) 695-7668 Page Two Bureau Agreement Request February 7, 2001 distributed in Promotional Grants to Elgin-based non-profit organizations. The Bureau published two editions of the comprehensive "Ventures" Visitors Guides with Calendar of Events (Spring/ Summer and Fall/Winter); maintained a published toll-free phone number for visitor convenience in inquiries; and we entered the electronic age, launching our destination's first tourism-promotion web site (www.enjovelgin.com). We continue to work in concert with the Illinois Department of Commerce and Community Affairs/Illinois Bureau of Tourism; we work in partnership with neighboring destinations (Aurora and St. Charles) for strongest benefit in our heritage tourism marketing programs; we actively solicit bookings for the Elgin area with state and regional motorcoach tour planners and meetings/conferences groups; and we fulfill all information requests and inquiries from visitors, potential developers, the media and travel publications in an expedient and positive fashion. The Bureau and I look forward to a mutually satisfying partnership with you in this 2001 year, and to strong and growing economic benefits from tourism in our Elgin area. I am always available to you if you have any questions or wish additional information. r Yours In Tourism, A Jan Payne Kilgard Executive Director Elgin Area Convention and Visitors Bureau r ELGIN AREA CONVENTION VISITORS BUREAU Summary of Revenue and Expenditures Visitor Information Center Grand Victoria January 1, 2000 -December 31, 2000 Revenues: City Contract/Pavilion $ 200,000.00 Sales 5,347.81 Total Revenues $ 205,347.81 Expenditures: Gross Wages/Full Time $ 67,868.23 Gross Wages/Part Time 19,994.24 Employee Related Taxes 6,519.87 Employee Benefits 4,011.00 Employer Simple IRA Plan 2,846.82 Cost of Goods Sold 3,249.55 Advertising& Promotional Expenses: Advertising-Media Placement - 429.00 Promotional Merchandise 3,593.19 Fam/Site Visits 602.20 Trade Shows 278.00 Special Events 2,055.80 Vent.Mag.Exps. Fall/Winter 17,207.20 Vent.Mag.Exps, Spr./Sum. 17,000.00 Total Adv.&Promo. 40,307.39 Visitor Info.Bureau Grant Program 39,070.80 Computer Expenses 542.03 Depreciation 2,436.80 Dues & Subscriptions 26.89 Education& Training 1,574.20 Equipment-Lease/Purchases 2,845.11 Local Meeting Expenses 291.10 Supplies- Office Expense 1,105.20 Telephone 1,020.47 Other/Contingency 200.00 Total Expenditures 193,909.70 Revenue Over Expenditures $ 11,438.11 2000 Visitor Information Cent:NWeekl Walk In Traffic JAN I FEB MAR I APR J MAY JUN JUL I AUG I SEP OCT NOV I DEC I YTD I WEEK 1 543 498 725 494 544 643 925 776 886 705 626 475 7,840 WEEK 2 585 634 616 718 586 725 894 783 711 617 695 321 7,885 WEEK 3 463 639 653 668 585 892 829 697 777 685 591 430 7,909 WEEK 4 565 567 566 583 717 1,036 977 749 650 644 630 444 8,128 WEEK 5 632 726 _ _ 623 561 2,542 TOTAL 2,156 2,338 3,192 2,463 3,158 3,296 3,625 3,628 3,024 2,651 3,103 1,670 34,304 1200 1000 800 600 400 200 II iiiliAiIih JAN MAR MAY JUL SEP NOV • WEEK 1111 WEEK 2 El WEEK 3 WEEK 4 WEEK 5 F:1ServerlMyFIIesSarblStats1VIC 2000.1Weekly00.wb3 . , Al -1) . 2 000 Visitor Information Center Customer Tracking I JAN I FEB I MAR I APR I MAY I JUN [ JUL J AUG I SEP OCT I NOV I DEC t rw TOTAL I . 3 W People Serviced 2,156 2,338 3,192 2463 3158 3296 3625 3628 3024 2651 3103 1670 4t#N a „ 242,507 Hotel Referrals 14 15 26 27 40 18 38 23 31 26 31 18 , �Y Si 2,015 Restaurant Referrals 48 52 62 75 86_ 65 71 102 57 59 57 271 6,996 Attraction Referrals 23 31 40 32 42 50 54 89 69 29 26 12 x ash 3,738 MitttZfl Shopping Referrals 30 29 29 25 30 30 16 39 20 31 28 9 2,382 Gross Sales $1,378.90 $203.80 $288.00 $218.60 $475.50 $498.90 $188.65 $186.50 $304.25 $178.65 $511.00 $1,063.55 «_II $52,699.79 Show Directions 122 124 215 171 228 219 229 246 195 196 204 126 .4 , ' 2,276 F:\Server\MyFiles\Barb\Stets\V IC.2000\CusTrack00 P1-0)- 6 Iona_ I &k-3J1 E S ;I-f-o >-►iat 1 o rs 7-am aa.l^Y I, .P.00.4).P.00.4) - _De Cewt bcf- 31, 2000 ORGANIZATION NAME CONTACT PERSON PHONE DATE APP. AWARD$ DATE PART/FEE: DATE DATE NUMBER RECEIVED AMOUNT AWARD DATE/CK# FINAL FINAL SENT/CK# RECEIVED REPORT REPORT DUE REC. Elgin Enrichment Series/Ads, Marcene J. Linstrom 847-742-2827 2/3/00 $3,216.00 3/15/00 C/D Entry Program&Brochure #7095 $200.00 Elgin Fox Trot/Brochure, Ads, Jane Cordes 847-931-6120 2/28/00 $3,188.00 2/29/00 C/D Entry Race Results Bk,Entertainment #7075 $200.00 il Costs, Tent,Portolets Gifford Park Association/ Jean Bednar 847-741-2837 3/1/00 $1,023.00 3/15/00 C/D Entry Historic House Tour Book #7096 $200.00 Art for All/Fox Valley Arts Sandra Kaptain 847-741-7375 3/3/00 $1,086.00 2/29/00 Council/Gallery Walk- #7074 44r Reception Expenses&Flyer Elgin Choral Union: That's Corinne M Pierog 847-214-7225 3/20/00 $1,473.00 3/31/00 C/D Entry Life:Music of Frank Sinatra- #7113 $200.00 Radio&Newspaper Ads Elgin Choral Union: Music Corinne M Pierog 847-214-7225 3/23/00 $1,742.00 3/31/00 AL From the Heart-Radio& #7114 Newspaper Ads Elgin Kickers Youth Soccer Jeff Walter 847-697-9118 4/18/00 2,500.00/5/15/00 C/D Entry Ate. Club/Tournament Book+Ads #7177 $200.00 Elgin Citizens On Parade/4th of Cassandra Skidmore 847-742-3990 4/16/00 Did not finish application July Parade ji Elgin Choral Union: Holiday Corinne M Pierog 847-214-7225 4/20/00 $601.30 5/15/00 4/14/00 Portrait-Radio Ad,Print ads #7179 for Copley,Herald&Press Rep. - . (9J+14-et-0- ,61.-- 6/2A-e: y 6/2-ty-rfaeAA-,-- aelia- a.e6Lela 7 AAUW/Fine Arts-ESO, Sound Sandy Kaptain 847-741-7375 5/3/00 $5,150.00 7/31/00 C/D Entry System,Main Stage #7290 $200.00 Entertainment,Recycling,Fine Arts Brochure,Tents, Children's Entertainment ,�,r Elgin Community Theatre/ Jon Kramp 847-741-8235 6/5/00 $2,077.50 9/15/00 C/D Entry Qr 2000-2001 Season Brochure #7359 $200.00 1 Art for All-Post Card Ad& Sandy Kaptain 874-741-7475 6/23/00 $210.00 7/15/00 Brochure #7256 DNA/4th of July Parade-T- Beth Ferrara 847-488-1459 6/20/00 $211.00 9/15/00 Shirt #7357 NEBA-50th Family Festival/ Gil Nore 847-741-5841 6/29/00 $1,446.00 7/31/00 C/D Entry Courier News,Daily Herald, & #7291 $200.00 Ventures Ads Ballet Folklorico Huehuecoyotl Cynthia G. Hernandez 630-372-3083 7/25/00 $292.50 8/15/00 C/D Entry 4_ -Posters&Flyers Design& #7307 $200.00 Printing DNA/Hispanic Heritage Beth Ferrara 847-488-1459 8/1/00 $1,110.00 8/15/00 C/D Entry 10/18/00 -44- Coalition-Poster,English/ #7308 $200.00 Spanish, T-Shirts Elgin Choral Union: 2000-2001 Corinne M Pierog 847-214-7225 8/4/00 $2000.00 9/15/00 Season Brochure #7358 Elgin Rock&Mineral Society- Barbara Henkelmann 857-742-9848 8/24/00 $435.99 8/15/00 C/D Entry 10/20/00 . ' Newspaper Ads,Posters #7361 $200.00 Elgin Public Museum- Peggy Stromberg 847-741-6655 8/24/00 $2,000.00 9/15/00 C/D Entry Promotional Video #7360 $200.00 Children's Theatre of Elgin/Fox Jill Clouser 847-214-7152 9/8/00 $4,500.00 10/13/00 C/D Entry 4- Valley Youth Theatre Co. - #7408 $200.00 Program Book&Newspaper Ad 8 11 Friends of Trout Park/Trail Susan Bohne 847-697-4929 10/10/00 $1,156.00 11/6/00 C/D Entry I - Guide Brochure #7430 $200.00 . Elgin Public Museum/Touching Peggy Stromberg 847-741-6655 10/18/00 $853.50 11/15/00 on Traditions Brochure #7450 ** Must have a sample of the product in order for the final report to be complete!!! B:GrantForm.98 9