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Home My WebLink About01-48 Resolution No. 01-48 RESOLUTION AUTHORIZING THE DISTRIBUTION OF GRANTS TO YOUTH SPORTS ORGANIZATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that City Manager Joyce A. Parker, is hereby authorized and directed to distribute grants to the following youth sports organizations for the purposes specified herein and pursuant to the terms and conditions in the agreements between the City of Elgin and the respective youth sports organizations : Organization and Purpose Amount American Little League Lights $22, 200 Tractor $ 5, 000 $27, 200 Classic Little League Lights $35, 750 Scoreboard $ 4, 500 $40, 250 Continental Little League Bleachers $ 6, 600 Dugout Repair $ 3 , 000 Fence Rail $ 7, 500 Code $15, 000 $32 , 100 National Little League Lights $39, 600 $39, 600 Teener League Lights $51, 285 $51, 285 PeeWee Football Astroturf $12 , 000 $12, 000 Kickers Fencing $ 2, 200 Benches $ 1, 500 $ 3 , 700 s/ Ed Schock Ed Schock, Mayor Presented: February 28 , 2001 Adopted: February 28, 2001 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ft • Co ,OF F4Ci \I '' , Agenda Item No. z City of Elgin oRATEDFtV'1. Via..'`,.. 4,,, February 1, 2001I � ' TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT : Funding Request for Youth Sports Organizations PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the following general fund grants as recommended by the Parks and Recreation Advisory Board at its January 30, 2001 meeting. BACKGROUND The City Council programmed $80, 000 in the 2001 budget to distribute among the nine youth sports organizations for capital improvement projects . Additionally, there was a carry over of $129, 449 from 2000 for a total of $209, 448 available . In 2000, $150, 000 of additional funding was budgeted to first correct code violations such as electrical, plumbing and safety issues . Remaining funds, after correcting Code violations, were allocated to larger capital projects like fence replacement and bleacher pads . With the exception of Continental Little League, all code violations have been corrected. Continental Little League will have all their work completed by their opening season in 2001 . The remaining work is fence repairs . In 2000, staff met with each of the nine youth sports groups to review the specific needs of each facility. A five-year guideline plan was approved by the Board which distributed funds based on the current condition of each facility and the priority needs for the proposed improvements . It was agreed that the emphasis in 2001 would be on upgrading and improving the lights on various fields . This year' s lighting proposals were postponed due to monetary reasons . Both light projects came in over bid. American Little League was awarded $12, 000 for lighting the girls' field. The bid came back at $22, 200 . The National Little League' s budget was $29, 944 for lighting. The actual bid came back at $39, 600 . Instead Youth Sports Organizations February 1, 2001 Page 2 of covering the bid shortfall with available contingency funds, the lighting projects were joined with the other leagues lighting projects in 2001 to receive a better combined bid with all projects . Therefore, these 2000 budget projects and funds were carried forward to include with the 2001 projects . The majority of the 2001 projects will concentrate on athletic field light installation with minor projects including scoreboards, a tractor, bleachers and dug out repair . The projects and cost estimates are as : League Project Protect # Fundinct American Lights 509576 $22 , 200 Tractor $ 5, 000 Classic Lights 509577 $35, 750 Scoreboard $ 4 , 500 Continental Bleachers 509578 $ 6, 600 Dugout Repair $ 3, 000 Fence Rail $ 7 , 500 Code $15, 000 National . Lights 509579 $39, 600 Teener Lights 509580 $51, 285 PeeWee Astroturf 509581 $12, 000 Kickers Fencing 509592 $ 2, 200 Benches $ 1, 500 Total : $206, 135 Contingency: 3, 313 Total Available : $209, 448 Attached is a copy of the 2000-2004 Youth Sports Organizations Five-Year Improvement Guideline Plan. At the January 30 Parks and Recreation Board meeting, the Youth Sports Organizations were informed that unspent funding will no longer be carried into the next fiscal year . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Input was received from youth sports organizations and approved by the Parks and Recreation Advisory Board on January 30, 2001 . Youth Sports Organizations February 1, 2001 Page 3 FINANCIAL IMPACT Sufficient funds are budgeted and available in the Parks and Recreation Department Administration Division Budget, account number 010-5001-761 . 92-46, totaling $209, 448, with separate project numbers assigned to each league . �� LEGAL IMPACT None . ALTERNATIVES Option 1 . To fund the grant requests as recommended by the Parks and Recreation Advisory Board and staff . Option 2 . To not fund the grant requests as proposed. RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the youth sports grant requests as recommended by the Parks and Recreation Advisory Board. Re •ectfully submitted, 4/24//ali Joice A. Parker City Manager Attachment YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE (Revised November 20, 2000) 2000 2001 2002 2003 2004 Future American Lights $12,000 Lights $22,200 Scoreboard $4,500 (transferred to 2001) Tractor$5,000 Pads$4,900 (7@$700) Bleachers($7,700 (7@$1,100) Storage Bins$1,000 Code: $2,500 American Legion -0- Code: NA Classic Pads $7,700 Lights$35,750 Mower $8,000 Batting cage $7,500 (11 @ $700) Scoreboard $4,500 Fence Caps$5,400 4 new bleachers w/pads: $7,200 . Code$8,500 Continental Pads $9,800 6 Bleachers New concession Announ booths (14 @ $700) 6 x $1,100=$6,600 bldg. $45,000 Septic $1,000 Dugout repair $3,000 Sec. Lighting/in-house Fence rail $7,500 Roadway gravel Code$15,000 $10,000 Code$15,000 (transferred to 2001) National Lights $29,944 Lights $39,600 Building‘v/sec lights Scoreboard $1,350 Expansion of transferred to 2001 & water$60,000 announ. booth/ 6 Bleacher/pads field 2 • $9,000(2001) Code$5,000 Teener ' Warning track$6,000 Lights$51,285 Building$22,000 Asphalt walkway Concession Equip Replace infield light • Storage bins$1,000 $2,750 $7,500 $50,000 Fence,netting$3,000 Replace backstop Scoreboard $4,000 Code$7,665 $1,250 YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE (Revised November 20, 2000) 2000 2001 2002 2003 2004 Future Pee Wee Bleachers$4,000 Astroturf$12,000 Fencing $10,000 Code $6,000 Astroturf$12,000 (transferred to 2001) Kickers Fencing$2,200 Warmup walls$1,600 Drainage Drainage$22,000 Future lighting/shelter Benches $1,500 $22,000 Goal signs $300 Heat Warmup$2,900 Scoreboard $6,800 Bleachers/Ig$4,000 Announcer Fence$4,000 Asphalt apron $4,500 (2 @ $2,000) booth/water fln/dugout roofs Total Total Spent: $114,265 Sub total: $206,135 Sub total: $ 99,400 Sub total: $84,350 Sub total: $33,800 Budget: $80,000 Budget: $ 80,000 Budget: $80,000 Budget: $80,000 Total Available: Carryover: $129,448 Shortage $4,350 $243,713 Total: $209,448 Contingency: $129,448 Contingency: $ 3,313 Shortage -$19,400 Note: Highlighted items in 2000 are items that have been completed. 11.4.L GRANTS REV 2000 wpd