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HomeMy WebLinkAbout01-39 Resolution No . 01-39 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED AGREEMENT FOR ARCHITECTURAL SERVICES WITH BERNA ARCHITECTS AND DESIGN FOR THE BLUFF CITY CEMETERY OFFICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an Amended Agreement for Provisions of Architectural Services on behalf of the City of Elgin with Berna Architects and Design for the Bluff City Cemetery office addition, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: February 28, 2001 Adopted: February 28 , 2001 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk AMENDED AGREEMENT FOR PROVISIONS OF ARCHITECTURAL SERVICES WITH BERNA ARCHITECTS AND DESIGN This AMENDED AGREEMENT is made and entered into this gr,tday of /h A-, c FL F-,&6ftra-iy-2001 , by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as the "City") and Berna Architects and Design a Sole Proprietorship (hereinafter referred to as "Architect"). WHEREAS, the City and Architect have previously entered into an Agreement dated April 14, 2000, relating to the Architect providing certain professional services for the City's proposed Downtown Walkway Rehabilitation, Parks Office Facade, Tuck Pointing Specifications, Sign Replacement at Spring Street Parking Deck, Space Need and Cost Estimates for the Cemetery Office Addition (hereinafter referred to as the "Agreement" which is attached hereto); and WHEREAS, the City has requested and the Architect has agreed to change the Scope of Services required by said Agreement; and WHEREAS, Section IV of the Agreement provides that additional services by the Architect beyond the scope of work of the Agreement requires prior written approval of the City Council. NOW, THEREFORE, for and in consideration of the mutual undertakings as contained herein, and the mutual undertakings as contained in the Agreement between the City and the Architect of April 14, 2000, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. That the foregoing recitals are incorporated into this Amended Agreement in their entirety. 2. That the Agreement between the City and the Architect dated April 14, 2000, is amended as follows: Section I entitled "Scope of Services" is amended by removing the following items from the pedestrian walkway reconstruction proposal: Design Development Fee $2,450.00 Construction Documents Fee $4,793.00 Bidding Phase Fee $1 ,541.00 Construction Review Fee $1,655.00 Additionally, the following items under the Bluff City Cemetery Office Addition proposal are added to the Scope of Services in exchange for the sum of money not in excess of the amount listed opposite the service. Construction Documents Fee $14,000.00 Provide complete set of architectural drawings and demolition scope for bidding and construction. Provide complete set of structural, mechanical, plumbing and electrical drawings for construction and bidding. Will address all Federal and State Handicap Accessibility Codes and phase project if required. To be completed in Spring of 2001 Bidding Phase Fee $1 ,300.00 Assist in preparing bid documents for contractors. Administer and coordinate bidding procedure. Review and verify bids and bidders references. To be completed in Spring of 2001 Construction Review Fee $2,800.00 Weekly onsite review of construction as needed. Review shop drawings. Final project inspection and punch list. The listed change will result in a Net increase to the Contract of$7,661.00 3. That except as amended herein, the terms and provisions of the Agreement between the City and the Architect of April 14, 2000, shall remain in full force and effect. 4. That in the event of any conflict between the provisions of this Amendment Agreement and the Agreement of April 14, 2000. The terms of this Agreement shall control. IN WITNESS WHEREOF the parties have entered into and executed this Amended Agreement on the date and year first written above. CITY OF ELGIN BERNA ARCHITECTS and DESIGN BY: GBY: „r ,,e,--a_ 6 e,,,--0 City Manager Attest: 644,7i,,,..Azntia_c_44, Attest: City Clerk f 1 _ `\.,f OF E<`.i '�- " 7 Agenda Item No. '' V ',, — City of Elgin g 10DI0' E - '1<< February 14 , 2001 t;;; iii1 40 I- u► G �«t lffl: ill 1i0 11 I IU : Iis Ivo TO: Mayor and Members of the City Council N "i;;;;;11 i�I. oil r FROM: Joyce A. Parker, City Manager FINANCIALLY STABLE CITY GOVERNMENT EFFICIENT SERVICES AN000ALIT Y INFRASTRUCTURE SUBJECT : Amendment to Professional Services Contract with Berna Architects and Design PURPOSE The purpose of this memorandum is to provide the Mayor and the members of the City Council with information to consider an Amendment to the Professional Services Contract with Berna Architects and Design in relation to the Bluff City Cemetery office addition. BACKGROUND Berna Architects and Design was contracted to provide Architectural Services for various projects, including schematic design development and cost projections for an addition to the Bluff City Cemetery offices . Based on those design and cost estimates, the addition was approved within the 2001 budget . The Berna Architects and Design contract also included architectural services for the reconstruction of the walkway downtown. During the initial phase, it was discovered that the construction cost for that project would be far greater than originally anticipated and this project has been put on hold indefinitely. The contract amendment, a copy of which is attached for your review, would add service to complete construction documents, bid review, and construction review for the office addition at Bluff City Cemetery. The 2001 budget provides $350, 000 for design and construction. The amendment would also delete the outstanding work on the downtown sidewalk project . GROUPS/INTERESTED PERSONS CONTACTED None . FINANCIAL IMPACT 0 1.4 Funding for this project is available in account number 275-0000- 791 . 92-36, project number 519502 . Architectural Agreement/Berna Architects February 5, 2001 1 Page 2 GAL IMPACT \*t/None . ALTERNATIVES None . RECOMMENDATIONS It is recommended that the City Council approve the amendment to the contract with Berna Architects and Design for a total increase of $7, 661 . 00 Re e-ctfully submitted, Lie - /Q1L`--- Jo ce A. Parker City Manager r