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Home My WebLink About01-329 Resolution No . 01-329 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH M. I .C . , INC. FOR PHASE I OF THE RIVERFRONT MASTER PLAN PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with M. I .C. , Inc . for Phase I 9f the Riverfront Master Plan Project ; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No . 1 , attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, 6ity Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Change Order No. 1 , a copy of whiCh is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schoc , Mayor Presented: December 5, 2001 Adopted: December 5, 2001 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk . . CHANGE ORDER #1 ORIGINAL CONTRACT AMOUNT: The originlal contract with M. I .C. Inc . , dated September 12 , 2001 for the coiistruction of Phase I of the Riverfront/Center City Master Plan totaled $5, 775, 673 . 00 . SCOPE : This First Change Order will compensate M. I .C . for work related to re-routing of an existing Storm sewer due to the construction of Phase I of the Riverfront Master Plan. REASON FOR AND AMOUNT OF CHANGES : The circumstances necessitating the changes as set forth in this Cha ge Order #1 were not reasonably foreseeable at the time the c ntract was signed. The additional issues are detailed in the October 18 , 2001 letter of Hitchcock Design Group, attached hereto as Exhibit A, and may be summarized as follows : $ 2 , 000 . 00 Concrete Sidewalk $ 23 , 610 . 00 Backfill Dirt and Stone $ 4 , 390 . 00 Asphalt Removal and Patch $ 350 . 00 Concrete Curb Removal $ 30 , 350 . 00 Total Amount of First Change Order SUMMARY OF CHANGES AND CONTRACT AMOUNTS : Original Contract Amount $5 , 77 , 673 . 00 2% Owner Contingency (2001) ' $80, 073 . 00 Change Order #1 30 , 350 . 00 Contingency Remaining $49, 723 . 00 OTHER CONTRACT PROVISIONS : All other dontract provisions shall remain the same . AGREED TO THIS 93 DAY OF /1/0-11r , 2001 . M. I . C. INC. CITY OF ELGIN By 081,..------ By ,, - Owner City Manager Attest : City Clerk CHANGE ORDER #2 ORIGINAL CONTRACT AMOUNT: The original contract with M. I .C. Inc . , dated September 12 , 2001 for the copstruction of Phase I of the Riverfront/Center City Master Plan totaled $5, 775 , 673 . 00 . SCOPE : This Second Change Order will ccmpensate M. I . C. for work related to adjusting an emergency exit door and stairway on the west wall of the Post Office . This work allows for the construction of the Highland Avenue acces ramp of Phase I of the Riverfront Master Plan. REASON FOR AND AMOUNT OF CHANGES : The circumstances necessitating the changes as set forth in this Change Order #2 were not reasonably foreseeable at the time original design was developed and the contract was signed. The additional issues are detailed in the November 1 , 2001 letter of Hitchcock Design Group, attached hereto as Exhibit A, and may be summarized as follows : $ 3 , 950 . 00 Excavate $12 , 950 . 00 Concrete $ 7, 560 . 00 Masonry NO CHANGE Brick Paving $ 2 , 070 . 00 Door $ 3 , 620 . 00 Guardrail $ 1 , 737 . 00 Paint $ (625 . 00) Landscape NO CHANGE Electric $ 2 , 501 . 00 Overhead & Profit $33 , 763 . 00 Total Amount of Second Change Order SUMMARY OF CHANGES AND CONTRACT AMOUNTS : Original Contract Amount $5, 77 , 673 . 00 2% Owner Contingency (2001) $80 , 073 . 00 Change Order #1 30, 350 . 00 Change Order #2 33 , 763 . 00 Contingency Remaining $15, 960 . 00 - • • M. I .C. Change Order #2 November 13th, 2001 Page 2 OTHER CONTRACT PROVISIONS : All other contract provisions shall remain the same . AGREED TO THIS ea DAY OF M9Ar , 2001 . M. I . C. INC. CITY OF ELGIN r By 4.31 By CY-Icgt... Owner City \Manager Attest : City Clerk • ' <0 OF 6-40 i 'al) City of Elgin Agenda Item No. I) ',4400" E L • ' ", ,_-. .,1,- G I November 23 , 2001 N - -:-.-1-- -2 RECREATIONAL l ErSUIRE ANO CULTURAL ORPOR7 ON, FORA"L CITIZENS TO: Mayor and Members of the City C/Duncil FROM: Joyce A. Parker, City Manager SUBJECT: Change Order No. 1 with M. I .C. , Inc . for the Phase I Riverfront Master Plan Project PURPOSE The purpose of the memorandum is to provide the Mayor and members of City Council with information to consider Change Order No. 1 to the contract with M. I .C. , Inc . for Phase I of the Riverfront Master Plan Project BACKGROUND On September 12 , 2001, the City Council awarded a Guaranteed Maximum Construction Management Contract to M. I .C. , Inc. for the construction of Phase I of the Riverfront Master Plan Project in the amount of $5, 775, 673 . 00 . The project is 40% complete . Change Order No. 1 involves the work associated with relocating an existing storm sewer due to the constriction of Phase I of the Riverfront Master Plan and the final deteFmination of the location of the Kimball Street underpass . This change order is the result of a decision by the City on the location of the Kimball underpass. Please refer to the attached letter dated October 18, 2001 concerning the above, and may be summari ed as follows : $ 2, 000 . 00 Concrete Sidewalk $23, 610 . 00 Backfill Dirt aid Stone $ 4 , 390 . 00 Asphalt Removal and Patch $ 350 . 00 Concrete Curb Removal $30, 350 . 00 Total Amount of First Change Order COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED rift. None. I _ • e.. M. I . C. Change Order No. 1 November 23 , 2001 Page 2 FINANCIAL IMPACT C/Irk The original contract with M. I .C. Inc . , totals $5 , 775, 673 and was funded in both 2001 ($4 , 531, 000) and 2002 ($1 , 260 , 000) . The 2002 funding is included in the proposed 2002 budget and is subject to City Council approval . Total funding for this project (number 03918) equals approximately $8 . 2 million of which $1 . 623 million is made up of grants and donations . (To date $212 , 500 has been received) Staff is currently assembling the back-up documenttion necessary to obtain the outstanding grants . The change orders can be funded from he Owner' s Contingency account which at present totals approximately $80 , 000 . SUMMARY OF CHANGES AND CONTRACT AMOUNTS : Original Contract Amount $5, 775, 673 . 00 2% Owner Contingency (2001) $80 , 073 . 00 Change Order #1 $30 , 350 . 00 Contingency Remaining $49, 723 . 00 L AL IMPACT #4 None . ALTERNATIVES None . RECOMMENDATION The recommendation is to approve Change Order No . 1 to M. C. I . , Inc . for the Phase I Riverfront Master Plan Project in the amount of $30 , 350 . 00 Respectfully submitted, 41111' • • ce Parker City Manager RHM/js Attachment Hitchcock Design Group Creating Better Places® October 18, 2001 Mr. Ray Moller City of Elgin 150 Dexter Court Elgin, IL 60120 RE: Elgin Riverfront—Segment 1, Civic Riverfront Revised Storm Sewer Layout @ Kimball Street& Library Project#: 03 0524 002 X02 03 08 Dear Ray: Enclosed is the revised layout for the storm sewer(I gave this to the secr@tary this morning)and the cost to do this work. As previously discussed,the storm sewer will be relocated further to the east to minimize conflicts with the Kimball Street Gateway underpass. Upon reviewing the proposed costs and conferring with our consultants,it is our recommendation that the City accept the cost to relocate the storm sewer for$30,350.00. With M.I.C. cheduled to begin work on the lower overlook on Monday, October 22,2001,we recommend that the$30,35.00 be taken from the 2%owner contingency to expedite the approval process and not impede work. The amount remaining in the owner contingency is as follows: 2%Owner Contingency(2001): $80,073.00 Less Previous Change Orders: $0.00- SUBTOTAL: $80,073.00 LESS CURRENT CHANGE ORDER—revised storm sewer la'out: $30,350.00 CONTINGENCY REMAINING: $49,723.00 Ray if you agree,please send written approval to M.I.C. so they can prepare the change order paperwork accordingly. Sincerely, Hitchcock Design Group 1 eitaille, Mark Underwood Senior Associate cc: Rick Hitchcock, Hitchcock Design Group . Dennis Kintop, M.I.C. Inc. J:1Projects\500's10524-City of Elgin\002-Elgin Riverfront\X02-Civic Riverfront\03-08 Ci'SW Construction\CO Ltr 101801-Storm Sewer.doc ,,,‘kr 1\1,..4,,,;11. c.nenn . F.]11 0A1 1707 1..,A]0 aei ooze M.I.C., Inc. SFECIAUST IN CO SISIEFICIAL&INDUSTRIA/CONTRACTING 1314 HO LLISTEA DRIVVBATAVIA L60510633/879 6775`62.0/874 6755 MEMO To: HITCHCOCK DESIGN DAVE FIRGO Project: ELGIN RIVER FRONT From: TRAVIS WOOD Date: 10-19-01 NOTES: DAVE, HERE IS THE REQUEST FOR PRICING FROM 11R1 CITY FOR THE STORM SEWER AT KIMBALL. PLEASE LET M KNOW IF THIS IS O.K.,THEN I WILL PUT A FORMAL CHANGE ORDER THR UGH FOR THIS. THERE WILL BE AN ADDITIONAL ALLOWANCE FOR$2000.00 FOR THE CONCRETE SIDEWALK FROM M.I.C. SINCERELY, AnktO tda(40) TRAVIS WOOD M.I.C., Inc. • • • ••-.0 M I C Inc. • 4.4.' " SPECIALISTS IN COMMERCIAL & INDUSTRIAL CONTRACTING ••••-•?:;x••-..,v- Hitchcock Design Attn:Dave Frigp 221 W.Jefferson Ave. Naperville,IL 60540 October 19,2901 Re:Allowance For Storm Sewer @ Kimball Dave, Here is our allowance for concrete for reroute of storm sewer at Kimball. • 20 linear ft.Concrete Sidewalk • 30 linear ft.Concrete for Curb • $2000.00 Sincerely, /riAlAt9 (XIX' ("61i) Travis Wood • 1344 HOLLISTER DRIVE • BATAVIA, IL 60510 • 630/879-6775 • FAX 630/879-6796 oe: 4 TR:-cI1v .,� Phone 630 '19.6244 P.O.Box 412 * Batavia,II.60ID * Fax 630-879.6.254 F'XCAVATING __. i.1 C., inc. 1344 Hollister Drive Batavia, IL 60510 RE. Change and reroute storm sewer at Kimball St. & Library Parking Lot A. 48' of 42" RCP B. Bedding and haunching stone 48' X 12' X l'.5 3/4" stone 60 :on of stone 38 yds dirt C. Trench backfill Dirt outigravel back 110' X12' XII' 10(.X) ton of store 645 yds dirt ouand compaction Total $23,610.00 D. Asphalt removal 110' X12' X .5 40 ton E Asphalt patch 110' X12' X .4 35 ton Total $ 4,390.00 F. Concrete curb removal 40' X I,5 X 1.5 4 yds Total $ 350.00 Respectfully submitted, Mitchel D. Key Treasurer fiel" Hitchcock , Design Group Creating Better Places® October 25, 2001 Mr. Ray Moller City of Elgin 150 Dexter Court Elgin, IL 60120 RE: Elgin Riverfront-Segment 1, Civic Riverfront Revised Storm Sewer Layout @ Kimball Street &Library Project#: 03 0524 002 X02 03 08 Dear Ray: Enclosed is the cost to install the 42" storm sewer from Tri-City Excavating as requested. Upon reviewing the costs for the original contract with the proposed storm sewer rerouting, I called Tri- City to make sure the costs were comparing similar items. Tri-CitY confirmed that the$19,695.00 included the same costs (42"RCP,bedding and haunching stone, aid trench backfill)that were included in the cost for the storm sewer relocation. Our research also conch.des this. It is our recommendation that the City accept the cost to relocate the storm sewer for$30,350.00 as originally proposed in the October 18, 2001 letter. Please call if you have any additional questions. Sincerely, Hitchcock Design Group *Ore/ ee001eA Mark Underwood Senior Associate cc: Rick Hitchcock, Hitchcock Design Group Dennis Kintop, M.I.C. Inc. J:\Projects\500's\0524-City of Elgin\002-Elgin Riverfront\X02-Civic Riverfront\03-08 CPd\F Construction\Ltr 102501-Storm Sewer.doc A..__.._ AI_-_-..:11_ Ills__:_cnCAn nL___ kin nct 1-107 c_..cin nci nn-c ' '01-10-24 13:24 TRI-CITY EXCAVATING. P.2 ' - I *: Phone 630-879.6244 P.O.Box 412 * Batavia,1L 60510 * Fox 630-879-6254 EXCAVATING October 24, 2001 Hitchcock Design Group 221 West Jefferson Avenue Naperville, IL 60540 Phone# 1-630-961-1787 Fax# 1-630-961-9925 Attention: Mark Project: Elgin River Front - 42" RCP Storm Sewer, The original estimate for the 42" RCP storm sewer along the spillway which was shown on Sheet LG 1 of the original set of prints issued for bid Dated March 6, 2001 was $19,695.00. Respectful! sub 'tted, Y ,1". Mark D. Key Vice President