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Home My WebLink About01-317 Resolution No. 01-317 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH PATRICK ENGINEERING FOR THE SPORTS COMPLEX BLASTING STUDY WHEREAS, the City of Elgin has heretofore entered into a contract with Patrick Engineering for the Sports Complex Blasting Study; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: November 28, 2001 Adopted: November 28, 2001 Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk Change Order No. 1 and Final ORIGINAL CONTRACT: The original contract with Patrick Engineering dated March 14, 2001 for the Sports Complex Blasting Study totaling $67,825. SCOPE: This Change Order#1 will compensate Patrick Engineering for work related to performance improvements unforeseen at the time the original contract was signed. REASONS FOR CHANGE: The circumstances necessitating the change in performance were not reasonably foreseeable at the time the contract was signed. The additional issues are as follows: $6,825 43 additional home inspections, as authorized by the City, were conducted in addition to the 20 estimated in the City's required Scope of Services. $6,825 Total Change Order#1. SUMMARY OF CHANGES AND CONTRACT AMOUNT: The Patrick Engineering Contract will be revised as follows: Original Contract: $67,825 Change Order#1 6,825 New and Final Total Contract Amount $74,650 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. AGREED TO THIS 28th DAY OF NOVEMBER. PATRIC ' VEERING CITY . ELGIN By s •: ►� By Afraid Cit anager Attest " r(� ilAc r,�City Clerk • • '<{OFECC> L " Agenda Item No. City of Elgin E o�C� SIU November 9, 2001 G �x ,: -� TO: Mayor and Members of the City Council _N #4 FROM: Joyce A. Parker, City Manager RECREATIONAL LEISURE AND CULTURAL OPPORTUNITIES FOR ALL CITIZENS SUBJECT: Change Order No. 1 with Patrick Engineering for the Sports Complex Blasting Study PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the first and final change order to the Patrick Engineering Contract for the Sports Complex Blasting Study. BACKGROUND In March 2001, the City Council awarded a contract to Patrick Engineering to conduct a study to evaluate the blasting being conducted by Prairie Materials, Inc. at the Sports Complex in the amount of $67, 825 . Change Order No. 1 was approved during the data collection phase of the study. Residents were asked to participate in home inspections by Patrick Engineering to evaluate the possibility of home damage as a result of the blasting. The original Scope of Services as outlined in the contract agreement included 20 home inspections . Resident requests for home inspections totaled 63 . To insure that all possible residential data was collected, the additional 43 home visits were approved. The new contract amount is as follows : Original Contract Amount $67, 825 Total 1st and Final Change Order 6 , 825 New Total Contract Amount $74, 650 Patrick Engineering completed the study in August concluding that no structural damage could have been caused to any residential property as a result of the blasting at the Sports Complex. Additionally, Patrick Engineering presented the findings to the community and City Council in August . Patrick Engineering has returned all of the data to the City as well as their report which rk has been filed in the City Clerks' Office . epp, Change Order No. 1 with Patrick Engineering/Blasting Study November 9, 2001 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . 0/11(--- FINANCIAL IMPACT Funds are available in the General Fund Contingency account number 010-6902-719 . 84-01 . This project is an unanticipated expenditure which meets the criteria for contingency expense . GAL IMPACT None. ALTERNATIVES None . RECOMMENDATION rThe recommendation is to approve the first and final change order to the Patrick Engineering contract for the Sports Complex Blasting Study in the amount of $6, 825 . Respectfully submitted, ()001/4.1e-1!_ k .71.4- Joyce\A. Parker City Manager MM Attachment 10/25/01 THU 08:59 FAX 630 434 8400 PATRICK ENGINEERING 1002 PATR1 CK Transportation Infrastructure ENOINE@FIING INC. Environmental Planning Architecture Engineering FINAL PROGRESS REPORT Surveying October 25,2001 Ms. Monica Meyers Parks and Recreation Director City of Elgin 31 South Grove Street Elgin,Illinois 60120-5555 Re: Sports Complex Blasting Study Final Status Report Professional Engineering/Seismological Services-Revision/ Enclosed is PEI's final invoice for City of Elgin's Project at the Sports Complex, Patrick Engineering Project No. 9177.00. I hereby certify that the following services have been provided during the period starting May 26, 2001 and ending July 25, 2001. The enclosed invoice in the amount of$9,881.00 for the completion of the project including all incurred costs for the work completed with the FAA, printing of the multiple copies of the report, and the additional charges for the increased number of homeowner interviews.The costs are summarized below: % Invoice Previous Budget Task No. -Description Complete Total Invoices Remaining 1. Project Interviews and Reporting 100 $2,881.00 $64,944.00 $0.00 2. Change Order No. 1 100 $6,825.00 $ $0.00 Change Order 1 Sixty three homeowner interviews within the Sunset Park Neighborhood were completed. PEI had originally established appointments with residents of Sunset Park and the adjacent neighborhoods who previous recorded their complaints regarding concerns over the blasting conducted at the Elgin quarry (Prairie Materials Yard #93). The initial scope of work resident listing of approximately twenty homeowners expanded after PEI and the City of Elgin attended a Public meeting held at the Wesley Methodist Church on March 13, 2001. At that meeting, an additional 40 residents indicated that they had blasting related damage concerns that required special consideration and documentation. The cited change order is a result of the additional homeowner interviews, location monitoring, and associated reporting. Summary of Work Completed during This Reporting Period • Completion and printing of blast monitoring final report • FAA supplemental analysis and meetings,and Homeowner Oversight reporting. • Preparation of Presentation materials for City Council and Homeowner meetings. • Presentation of Information to the Homeowner association July 13,2001 Summary of Work Planned for Next Reporting Period -None • All work is completed 300 West Edwards St., Suite 200 • Springfield, IL 62704-1907 • Tel:(217)525-7050 • Fax: (217)525-7053 1 Printed on recycled paper 10/25/01 THU 09:00 FAX 630 434 8400 PATRICK ENGINEERING U003 For the final record,the analysis of Prairie historical blasting data and information established about the physical and condition assessment of Prairie Materials blasting operations and its impact at the Sunset Park Neighborhood Association homes is reported in a manner which defines the conditions for each home on a separate basis and the conclusions remain unchanged. The Prairie Materials blasting operations has not adversely impacted the homes of the SUNSET park Association Separately PEI has returned the available Blasting Operator Logs for the years of 1997 through the first half of 2001 filed in binders and tabbed in monthly intervals for ready reference. For those months of mining equipment, overall or relocation the months are tabbed but logs may be conspicuous by their absence. In addition, included with the transmittal is a complete three volume set of the Sports Complex Blasting Study for the Illinois DNR use and file, should the city elect to transmit a copy to the State of Illinois,DNR. As City of Elgin's blasting consultant, Patrick Engineering Inc. (PEI) and Vibra-Tech Engineers wish thank you and the City of Elgin for the opportunity to assist in the development of responses to the residents concerns related to the Prairie Materials Blasting operations. Should you require further assistance during the next and final phase of the blasting work in the South Mining Area we are prepared to assist with the following work items: • Finalization of the final seismic model and with respect to the FAA building; • Conceptualization of the final mine excavation procedure by recommending size and ribk configuration of blast charge loadings, and • Validation of rock blasting input parameters. If you have questions regarding this summary,please call at 630-795-7357. PATRICK ENGINEERING INC. /4111 - Nir Nu 0, / ru Lawrence L. Holish. P.E. Senior Project Manager Attachments: Invoice No. 9177.00-00000004 Cc. D Burns,Patrick Engineering H:\geo\91771C01Progress Report 0820incm.doc 2