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Home My WebLink About01-219 Resolution No. 01-219 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH PATNICK CONSTRUCTION, INC. FOR THE STONEHAVEN DRIVE AND SHALES PARKWAY/BLUFF CITY BOULEVARD WATER MAIN IMPROVEMENTS WHEREAS, the City of Elgin has heretofore entered into a contract with Patnick Construction, Inc . for water distribution system improvements for Stonehaven Drive and Shales Parkway/Bluff City Boulevard; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: August 8 , 2001 Adopted: August 8, 2001 Omnibus Vote: Yeas : 4 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ALVORD, BURDICK & HOWSON, L.L.C. ENGINEERS CHICAGO, IL. CHANGE ORDER No. 1 THE CITY OF ELGIN SHEET 1 OF 4 PROJECT NAME: WATER DISTRIBUTION SYSTEM IMPROVEMENTS FOR STONEHAVEN DRIVE AND SHALES PARKWAY/BLUFF CITY BOULEVARD WATER MAIN CONNECTIONS CHANGE ORDER NO. 1 LOCATION: STONEHAVEN DRIVE CONTRACT NO. CONTRACTOR: PATNICK CONSTRUCTION, INC. DATE: JULY 9, 2001 I . EXTRA A. DESCRIPTION OF CHANGES INVOLVED: Provide labor, materials, tools and equipment to modify valve vault at Stonehaven Drive and Glendower Terr. in order to avoid relocating the existing 12" storm sewer, $2, 000 . 00 . Provide labor, materials, tools and equipment to remove 12 ' of 12" concrete storm sewer and replace with ductile iron pipe, including backfilling $1, 523. 00. Provide labor, materials, tools and equipment to install 4 ' of 12" ductile iron pipe, $224 . 00. Total Extra $3, 747 . 00 B. REASON FOR CHANGE: Smaller clearance than indicated between the existing 12" storm sewer and the existing 12" water main to which the new 12" main was to be connected. This required modification of valve vault and 4 ' extension of 12" water main. SHEET 2 OF 4 CHANGE ORDER NO. 1 II . REDUCTION A. Description of Chances Involved See Sheet 4/4 Total Reduction $23, 568 . 00 B. REASON FOR REDUCTION Reduction in contract price was due to bid items not used (See Sheet 4/4) . 1. The circumstances said to necessitate the change of performance were not reasonably foreseeable at the time the contract was signed. 2 . The change is germane to the original contract as signed. 3 . The change order is in the best interests of the City and authorized by law. III. CHANGE ORDER CONDITIONS: A. The Contract completion date established in the original Contract or as modified by previous Change Orders are hereby changed by (extended) (reduced) 0 calendar days, changing the final completion date from December 31 , 2000 to December 31, 2000. B. Any additional work to be performed under this Change Order shall be carried out in compliance with the Specifications included in the preceding Description of Changes Involved, with the Supplemental Contract Drawings designated as - and under the provisions of the Original Contract, including compliance with applicable Equipment Specifications, General Specifications, and Project Specifications for the same type of work. C. This Change Order unless otherwise provided herein does not relieve the Contractor from strict compliance with the guarantee provisions of the Original Contract, particularly those pertaining to performance and operation of equipment. SHEET 3 OF 4 CHANGE ORDER NO. 1 D. The Contractor expressly agrees that he will place under coverage of his Performance and Payment Bonds and Contractor' s Insurance all work covered by this Change Order. The Contractor will furnish to the Owner evidence of increased coverage of his Performance and Payment Bonds for the accrued value of all Change Orders which exceeds the Original Contract Price by twenty percent (20%) . IV. ADJUSTMENTS IN AMOUNT OF CONTRACT: A. Amount of Original Contract $ 210, 294 . 00 B. Net addition due to all previous Change Orders Nos. - to - $ 0. 00 C. Amount of Contract, not including this Change Order $ 210, 294 . 00 D. Net Reduction Due to Items Not Used $ 23, 568. 00 E. Net Addition Due to Extra Work Performed $ 3, 747 . 00 F. Reduction to Contract due to this Change Order $ 19, 821 . 00 G. Amount of Contract including this Change Order $ 190, 473. 00 RECOMMENDED FOR ACCEPTANCE: :Sti-Ze7, // ( ) Alvord, Burdick & son, L.L.C. Date ACCEPTED: CONTRACTOR: Patnic •ns ► do By• (gyp �) Signature of Authorized Date Representative THE CITY OF ELGIN: 7 0�� /v 4 By: Sig ure of ut •rized Date Representative SHEET 4 OF 4 CHANGE ORDER NO. 1 Item Contract No. Item Description Amount Used Remaining 1 12" Diameter Water Main in Trench $21, 672.00 $21, 672.00 $ 0.00 2 16" Diameter Water Main in Trench 47,880.00 47,712.00 168.00 3 16" Diameter Water Main in Casing 6, 815.00 6, 815.00 0.00 4 30" Diameter Casing Pipe Bored & Jacked 45,240.00 45,240.00 0.00 5 30" Diameter Casing in Open Cut 0.00 0.00 0.00 6 12" Diameter Tapping Sleeve w/Valve Vault 14, 400.00 14, 400.00 0.00 7 16" Diameter Butterfly Valve w/Vault 6, 000.00 6, 000.00 0.00 8 Fire Hydrant Assembly 4, 600.00 4, 600.00 0.00 9 Connection to Existing 12" Diameter Main 3, 000.00 3, 000.00 0.00 10 Connection to Existing 16" Diameter Main 1, 100.00 1,100.00 0.00 11 Ductile Iron Sewer Service Replacement 1, 400.00 0.00 1,400.00 12 Granular Trench Backfill 11,250.00 8, 070.00 3, 180.00 13 Pavement Removal 800.00 574 .00 226.00 14 Pavement Replacement 10, 000.00 7, 175.00 2,825.00 15 Driveway Pavement Removal 2.00 0.00 2.00 16 Driveway Pavement Replacement 200.00 0.00 200.00 17 Sidewalk Removal 35.00 0.00 35.00 18 Sidewalk Replacement 1, 050.00 0.00 1,050.00 19 Combination curb and gutter removal 100.00 0.00 100.00 20 Combination curb and gutter replacement 1,000.00 0.00 1,000.00 21 Top soil and sodding 600.00 198.00 402.00 22 Top soil and seeding 3, 150.00 3,150.00 0.00 23 Traffic Control and Protection 2, 000.00 2,000.00 0.00 24 Temporary Surface Over Trench 3, 000.00 140.00 2,860.00 25 Video Filming 500.00 500.00 0.00 26 Contractor/Engineer Field Office 0.00 0.00 0.00 27 1 " Grid and Overlay 15, 000.00 14,280.00 720.00 B28 Granular Foundation Material 500.00 100.00 400.00 B29 Class "B" Concrete 1,000.00 0.00 1,000.00 B30 Removal & disposal of petroleum contaminated soil 1, 500.00 0.00 1,500.00 B31 Fluorocarbon Rubber(viton)gaskets 6, 450.00 0.00 6,450.00 B32 Rock excavation 50.00 0.00 50.00 Total 210, 294 .00 186,726.00 23,568.00 s , „of City of Elgin Agenda Item No iiLL G 1:111 R 10 July 20, 2001 I :li: r.. as OFfr N :r: In - ,• TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY GOVERNMENT EFFICIENT SERVICES, AND QUAUTY INFRASTRUCTURE FROM: Joyce A. Parker, City Manager SUBJECT: Final Payment and Acceptance of Stonehaven Drive and Shales Parkway/Bluff City Boulevard Water Main PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorizing final payment and acceptance of the Stonehaven Drive and Shales Parkway/Bluff City Boulevard Water Main project, completed by Patnick Construction Company. BACKGROUND On September 13 , 2000, the City Council approved the award of the construction contract in the amount of $284 , 789 to Patnick Construction Company for the Stonehaven Drive and Shales Parkway/Bluff City Boulevard Water Main. This project was successfully completed on time and below the original contract price by Patnick Construction Company, per the plans and specifications prepared by Alvord, Burdick & Howson. Change Order No. 1 (copy attached) consists of two items : (1) modifying a valve vault at Stonehaven Drive and Glendower Terrece in order to avoid relocating the existing 12 " storm sewer for a cost totaling $3, 747 . 00; and (2) a reduction totaling $23, 568 . 00 due to the exact measuring of contract items . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . 7 Final Payment and Acceptance of Stonehaven Drive July 20, 2001 Page 2 P144-t FINANCIAL IMPACT The change order adjusts the contract price as follows : Original Contract Amount $210, 294 . 00 Previous Payments $164, 878 . 20 Change Order No. 1, Deduct ($ 19, 821 . 00) Final Payment $ 25, 594 . 80 The final cost of the project totals $190, 473 . 00 and is $19, 821 . 00 below the original contract price . Funds are available for the final _payment of $25, 594 . 80 in account number 380-4000-795 . 92-41, project number 409549 . EGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION It is recommended that the Mayor and members of the City Council accept the completed Stonehaven Drive and Shales Parkway/Bluff City Boulevard Water Main project, and authorize the final payment of $25, 594 . 80 to Patnick Construction, Inc . Respectfully submitted, &, r Jo, ce i'. Parker Lty Manager eiew