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Home My WebLink About01-211 Resolution No. 01-211 RESOLUTION APPROVING CHANGE ORDER NO. 4 IN THE CONTRACT WITH WHITTAKER EXCAVATING FOR THE WING PARK FAMILY AQUATIC CENTER WHEREAS, the City of Elgin has heretofore entered into a contract with Whittaker Excavating for the Wing Park Family Aquatic Center; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 4 , attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Change Order No. 4 , a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: July 25, 2001 Adopted: July 25, 2001 Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk CHANGE ORDER #4 (FINAL) ORIGINAL CONTRACT AMOUNT: The original contract with Whittaker Excavating dated August , 1999 for the construction of the Wing Park Family Aquatic Center totaled $4 , 653 , 170 . SCOPE : This 4th and Final Change Order will compensate Whittaker Excavating for work related to performance improvements and Illinois Department of Health requirements unforeseen at the time of the original bid. REASONS FOR AND AMOUNT OF CHANGES : The circumstances necessitating the changes as set forth in this Change Order #4 and Final were not reasonably foreseeable at the time the contract was signed. The additional issues are detailed in the February 14, 2001 Memorandum of Burbach Aquatics LLC, attached hereto as Exhibit A, and may be summarized as follows : $ 2 , 581 . 54 Sign and Plumbing Changes-Requested by Illinois Department of Health following contract award. $23 , 348 . 92 Performance Improvements-These entail contractor overtime for expediting July 2000 opening and general design improvements noted during pre-opening walk-through (add fence changes, add privacy screens, add pool heater electric, add counter tops, and add bridge scour) . $25 , 930 . 46 Total Amount of 4th and Final Change Order SUMMARY OF CHANGES AND CONTRACT AMOUNTS : Original Contract Amount : $ 4 , 653 , 170 . 00 Change Order No. 1* 0 Change Order No. 2 87, 998 . 02 Change Order No . 3 89, 852 . 78 This Change Order #4 and Final : 25 , 930 .46 New Total and Final Contract Amount : $4 , 856, 951 . 26 *Change Order #1 was to extend the completion date by 30 days and was approved at the time of contract . OTHER CONTRACT PROVISIONS : All other contract provisions shall remain the same . AGREED TO THIS 3L4DAY OF JULY, 2001 . WHITTAKER EXCAVATING CITY OF /IN/ By a„_ je.406014? Owner , Cir f Manager 64 Attest : P140-1.--6 City Clerk $VRBACH AOTIATICS. LLC 5974 HIGHWAY 80 SOUTH. P.O. BOX 721• PIATTEVILLE,WI 53818 608-348.3262 FAX:608-348-4970 5505 NORTH BERKELEY BLVD'* WHITEFISH BAY,WI 53217 414-967-7005 FAX:414.967-7006 February 14, 2001 To: Monica Myers, Director Park & Recreation, City of Elgin Fax: 847-931-6144 From: Duane C. Wepking, Project Engineer Re: "Proposed Construction of the City of Elgin, Wing Park Family Aquatic Center, Change Order #4(revised, #2). This memo is a summarization of the proposals presented by the contractor since Change Order #3. These proposals are first listed according to the contractors submittal sequence. This listing provides a brief description of the work, cost and status. The summary categorizes the proposals according the purpose of the work. The work categories are unforeseen work(UW), performance improvements(PI), IL Department of Health(ILDOH) and city code requirements(CC). The following list constitutes the change orders presented by the contractor to date: Contract CO#i Description Cost/Work Cat gory Status 53. Add premium time 6/21 through $2,514.58 PI Recommend to 6/24/2000. Owner 54. Add premium time 6/26 through $2,319.71 PI Recommend to 7/01/2000 Owner 55. Add sign frame for pool rule $ 235.75 ILDOH Recommend to mounted on the exterior of the Owner bathhouse. 56. Add, fence changes $3,327.61 PI Recommend to Owner • 58. Add wood privacy screens for $1,043.19 PI Recommend to handicapped water closet stalls. Owner 59. Add transformers and circuit $3,159.05 PI Recommend to breakers, conductors & conduit for Owner pool heaters' circulation pump. 60. Add counters on public side of $ 907.64 PI Recommend to pass through trays at ticket booths Owner 61. Add tempered water line for sand $2,345.79 ILDOH Recommend to play area toys and both sand Owner wash stations. EXHIBIT A 62. Add vehicle bridge scour protections $9,717.62 PI Recommend to Owner 66. Add connections for future heat $ 359.52 PI Recommend to exchanger Owner Summary Project Change Order Purpose/Work Category Value Status #1 Time Extension -0- Approved #2 ILDOH requirements $19,214.44 Approved Unforeseen Conditions 31,271.89 Tree preservation 2,915.90 Performance additions 15,038.03 Utility Improvements 19,557.76 Total Change Order #2 87,998.02 #3 Performance additions $62,785.14 City Code requirements 27,067.64 Total Change Order #3 $89,852.78 Approved #4 Performance additions $ 25,694.71 ILDOH Code requirements 235.75 Total Change Order #4 S 25,930.46 Under review Change Order #4 will not extend the substantial completion date. The contract substantial completion date is July 22, 2000. The vehicle bridge scour protection is included in this summary. Any questions or comments regarding this memo should be directed to BA's Whitefish Bay office. Duane Wepking's mobil telephone number is 815-238-2581. fc: David F. Burbach, P.E. City of Elgin Agenda Item No. ' .„Di ' c July 20, 2001 G / - • N TO: Mayor and Members of the City Council RECREATIONAL LEISURE A NO CULTURAL OPPORTUNITIES FOR ALL CITIZENS FROM: Joyce A. Parker, City Manager SUBJECT: Change Order No. 4 with Whittaker Excavating for the Wing Park Family Aquatic Center PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the final change order to the Whittaker Excavating contract for the Wing Park Family Aquatic Center. BACKGROUND In August 1999, the City Council awarded a contract to Whittaker Excavating for the construction of the Wing Park Family Aquatic Center in the amount of $4, 653 , 170 . Included within the project funding was $50, 000 for utility work and $144, 000 in contingency. Change Order No. 1 was approved at the time the contract was approved and provided for an extension to the project completion date due to the floodway mapping and permit approval processing. The fourth and final change order involves capital improvements and Illinois Department of Health requirements . The change order cost breakdown is as follows : IDOH Requirements $ 2, 581 . 54 add sign frame add sand play plumbing Performance Improvements 823 , 348 . 92 contractor overtime add fence changes add privacy screens add pool heater electric add counter tops (11116'' add bridge scour Total 4th and Final Change Order $25, 930 .46 Change Order No. 4 with Whittaker/Wing Park July 20, 2001 Page 2 Hey and Associates was contracted after the initial budget was established, and prior to the bidding phase, for a cost of $21, 500 to acquire permits due to the floodway issues of the site . The additional Illinois Department of Health requirements, contractor premium costs to fast track work on evenings and weekends for a July 2000 opening, and performance improvements were elements of the contract where contingency funds were used. Since the grand opening of the Wing Park Family Aquatic Center on July 3 , 2000, Whittaker Excavating continues to complete minor punch list and warranty items at the facility. Final completion is scheduled by the end of 2001 . Additionally, the mechanical contractor trained staff on proper winterization procedures following the 2000 season as well as start-up procedures for the 2001 season and will again perform and refresh staff on winterization procedures following the 2001 season. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . emik gifFINANCIAL IMPACT The final accounting of the Wing Park Family Aquatic Center Project is as follows : Original Budget $5, 694 , 300 Adjustments to Budget : Park Impact Fees 57, 621 Rec Trax Software 21 , 794) 35 , 827 Adjusted Budget $5, 730, 127 Expenditures Whittaker Engineering Original Contract $4 , 653 , 170 Change Orders 1-3 177, 851 Change Order 4 25 , 930 $4, 856, 951 Burbach Engineering 630, 300 Langos Demolition 33 , 800 Hey & Associates 21, 500 Miscellaneous 43 , 583 Total Expenditures $5 , 586 , 134 Remaining Funds $ 143 , 993 There are sufficient funds remaining to fund this change order. Change Order No. 4 with Whittaker/Wing Park July 20, 2001 Page 3 LEGAL IMPACT None. ALTERNATIVES None . RECOMMENDATION The recommendation is to approve the fourth and final change order to the Whittaker Excavating contract for the Wing Park Family Aquatic Center construction in the amount of $25, 930 .46 . Respectfully submitted, r Joyce A. Parker City Manager