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Home My WebLink About00-99 Resolution No. 00-99 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH ELGIN ENRICHMENT SERIES, INC . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with Elgin Enrichment Series, Inc . for support of the Elgin Enrichment Series program for 2000 , a copy of which is attached hereto and made a part hereof- by reference . s/ Ed Schock Ed Schock, Mayor Presented: April 26 , 2000 Adopted: April 26, 2000 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk SERVICE AGREEMENT THIS AGREEMENT is made and entered into this 2Lr/4 day`of p}2t` L 2000, by and between ELGIN ENRICHMENT SERIES, Inc. , an Illinois not-for-profit corporation, (hereinafter referred to as the "ELGIN ENRICHMENT SERIES") and the CITY OF ELGIN, Illinois, a municipal corporation, (hereinafter referred to as the "CITY") WHEREAS, the City has determined it to serve a beneficial public purpose to provide programs bringing nationally and internationally renowned speakers to Elgin; and WHEREAS, the Elgin Enrichment Series has served the community since 1997, providing presentations on matters of public interest; and relevant to the community; and WHEREAS, the ' Elgin Enrichment Series attracts people from throughout the region and enhances the image of the Elgin community; . NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1. The City.shall pay to the Elgin Enrichment Series the sum of $10, 000. The payment shall be made within 30 days following the execution of this agreement . 2. The Elgin Enrichment Series shall address all inquiries and requests made pursuant to this agreement to City' s Assistant City Manager. 3. The Elgin Enrichment Series shall apply the aforementioned $10, 000 to speaker' s fees and promotional expenses for the events. Topics of the events shall be related to matters of public interest and relevance to the greater Elgin community. 4 . The Elgin Enrichment Series shall present a minimum of _five events during.. the year. 5. The Elgin Enrichment Series shall provide a written report detailing the disbursement of the $10, 000 provided for herein. This report shall be provided to the City Council by January 1, 2001 and shall include a description of program activity including the number and types of programs offered and the number of participants. 6. The City shall have the right to review all accounting >. records related to the use of the $10, 000 provided for herein upon 72 hours written notice, and at a reasonable time agreed upon by both parties hereto. ' _1_ I 7 . To the fullest extent permitted by law, Elgin Enrichment Series agrees to and it shall indemnify, defend and hold harmless the City, its officers, employees, boards and commissions from and against any and all claims, suits, judgments, costs, attorney' s fees, damage or other relief arising out of or resulting from or through or alleged to arise out of any negligence, acts or omissions of Elgin Enrichment Series or its officers, employees or agents in the performance of this agreement or operations funded pursuant to this agreement. Nothing herein affects Elgin Enrichment Series' duty to defend the City. In the event of any action against the City, its officers, employees, . agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the City' s choosing. 8 . This Agreement shall be in full force and in effect from the date of its execution through December 31, 2000 . 9. This agreement shall not be construed so as to create a partnership, joint .venture, employment or other agency relationship between the parties hereto. 10. The terms of this agreement shall be severable. In the event any of the terms or provisions of this agreement - shall be deemed to be void or otherwise unenforceable for any reason, the remainder of this agreement shall remain in full force and effect. 11. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this agreement shall be in the Circuit-Court of Kane County, Illinois. 12 . This agreement is the sole agreement between the parties hereto. There are no other agreements either oral or written, which ahall affect-, the terms or performance of this agreement. This agreement shall not be modified or amended without the written agreement of the parties hereto. 13. Time is of the essence of this agreement. 14 . In the event the program for which the City funds provided herein are to be-applied _srdiscontinued or the Elgin Enrichment Series ceases its operations prior to December 31, 2000, the Elgin Enrichment Series shall refund to the City on a pro rata baois the funds paid hereunder for the portion of the year such program or its operations were to be conducted. -2- b IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year written above. CITY OF ELGIN, a municipal corporation BY Ed Schock Mayor Attest: ii/A/FYI Y�w�� Q CA^A City Clerk ELGIN ENRICHMENT SERIES, Inc, a not-for-profit corporation - - a By j. Claire Joh ' nesen President -3- G i � Cit Agenda Item No. ' Y of Elgin 9 April 3 , 2000 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Elgin Enrichment Series Contribution PURPOSE The purpose of this memorandum is to provide information to the Mayor and members of the City Council to consider a funding request from the Elgin Enrichment Series . BACKGROUND Since 1997, the Elgin Enrichment Series has brought nationally renowned speakers to Elgin. Internationally recognized speakers have included Ed Asner, Linda Ellerbee, Rita Moreno, Kathy • Cronkite, Bill Kurtis, and Bob Mackie . The Elgin Enrichment Series is a registered Illinois 501 (c) (3) non-profit corporation, originally incorporated in 1997 . Attached is a funding request from the organization for $10, 000 to support this year' s program. The City provided a $10, 000 contribution to the Elgin Enrichment Series in 1999 . Attached is a purchase of service agreement drafted in conjunction with the Elgin Enrichment Series . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . FINANCIAL IMPACT VSufficient funds are available in the non-departmental Special Projects, account number 010-6902-719 . 89-02 . 11 LEGAL IMPACT None . o e . Elgin Enrichment Series PSA April 3 , 2000 Page 2 • ALTERNATIVES The City Council could approve the agreement as drafted, edit the agreement or decline to provide support to the Elgin Enrichment Series . RECOMMENDATION It is recommended that the City Council approve the Purchase of Service Agreement in the amount of $10, 000 with the Elgin Enrichment Series . qcRectfully submitted, e P�arker City Manager • ELGIN ENRICHMENT SERIES P.O. Box 5070 Elgin, Illinois 60121-5070 Tele hone: 847- A- Officers: The Honorable Ed Shock, Mayor Claire Johannesen City of Elgin President 150 Dexter Ct. Donna Burnidge Elgin, IL 60120 Vice-President Dear Ed, Caren Nickelsen Vice-President Elect Thank you for taking time from your busy schedule to meet with Robin Cheri Lee Lewis Narum and myself concerning our interest in support for the Elgin Secretary Enrichment Series. We were pleased to hear of your continued interest in EES and its goal of bringing enrichment, education and enjoyment to our Vony Fahrenwald people in Elgin and the Fox Valley area. Treasurer As we said at that time, we would like to request S 10,000 in support from the city to aid us in bringing prominent personages to Elgin during the 0ctors: current program year. We know that you are aware that the E.E.S. Penny Cassell recently received and Elgin Image award that recognizes our success. We certainly want to continue to elevate the Image of Elgin through our Judy F'ishburn program. - Julie Lichtenberg Please let me know when our request will come before the City Council Marcene Linstrom and if you need more information from us. Robin Narum Thank you for your support. Sue Rakow � Sincerely yours, Pat Szpekowski �,�/�� 1t ��J� Marcene J. Linstrbm, Development Chair Elgin Enrichment Series •