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Home My WebLink About00-7 Resolution No . 00-7 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH GLENBROOK EXCAVATING AND CONCRETE, INC. FOR THE 1999 NEIGHBORHOOD SEWER REHABILITATION II PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Glenbrook Excavating and Concrete, Inc . for the 1999 Neighborhood Sewer Rehabilitation II Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Change Order No. 1 , a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: January 12 , 2000 Adopted: January 12 , 2000 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS PROJECT 339607 CHANGE ORDER No. 1 and FINAL SCOPE: This Change Order No. 1 and Final Change Order will provide additional items necessary to complete the 1999 Neighborhood Sewer Rehabilitation II Project in an acceptable manner. The general contractor for this project is Glenbrook Excavating and Concrete, Inc. of Prairie View, IL. REASONS FOR CHANGE: The circumstances which necessitate the change in performance were not reasonably foreseeable at the time the contract was signed. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be revised is as follows: See Attachment A The original contract with Glenbrook Excavating is $189,910.00. By reason of Change Order No. 1, the contract for the1999 Neighborhood Sewer Rehabilitation II Project will be increased in the amount of seventeen thousand two hundred fifty-five and 20/10U dollars ($17,255.20). The new and final contract amount, inclusive of Change Order No. 1 is two hundred seven thousand one hundred sixty-five and 20/100 dollars ($207,165.20). n •� CHANGE ORDER No.1 December 1, 1999 Page 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this day of , 1999. Recommended: ENGINEERING DIVISION By: Title: a — �*- Date: Y Accepted: GLENBROOK EXCAVATING AND CONCRETE, INC. Party of the Second Part (Contractor) By: r V� Title: U�Of Date: 1) Approved: CITY OF ELGIN Party o the First Part (0 r) By: 111, � . Title: Date: 1/(2A,, Attachment A Quantity Changes • • • , City of Elgin 1999 Sewer Rehabilitation-II Kane County,Illinois City Cost Center 4015 Engineer's Payment Estimate Estimate No.3 and Final From November 4,1999 to December 1,1999 Payable to: Glenbrook Excavating&Concrete,Inc. 20389 Weiland Rd Prairie View,Illinois 60069 (847)724-9477 Item Awarded Contract Unit Added Deducted Completed Total No Description Unit Quantity Value Price Quantity Quantity Quantity Value 1 5'I 0 Sanitary Manhole Each 6 $18,000.00 $3,000.00 1.0 7 $21,000.00 2 4'1D Storm Manhole,Ty A Each 1 $2,500.00 $2,500.00 0.0 1 $2,500.00 3 5'I D Dry Well Each 1 $5,000.00 $5,000.00 0.0 1 $5,000.00 4 Ty A Catch Basin,4'Dia Each 2 $4,000.00 $2,000.00 0.0 2 $4,000.00 5 Sanitary Sewer Connection-24"Main Each 8 $10,400 00 $1,300.00 11 0 19 $24,700.00 6 Sanitary Sewer Connection-8"Main Each 6 $3,000.00 $500.00 0.0 3 $1,500.00 7 24"DIP Sanitary Main Ln Ft 215 $30,100.00 $140.00 0.0 212.5 $29,750.00 8 12"DIP Sanitary Main Ln Ft 15 $1,275.00 $85.00 4.0 19 $1,615.00 8"DIP Sanitary Ln Ft 50 $3,750.00 $75.00 0.0 48 $3,600.00 10 6"DIP Sanitary Ln Ft 50 $3,250.00 $65.00 0.0 $0.00 11 8"PVC Sanitary Main Ln Ft 100 $5,000.00 $50.00 0.0 97 $4,850.00 12 6"PVC Sanitary Ln Ft 50 $2,250.00 $45.00 0.0 28.5 $1,282.50 13 12"DIP Storm Ln Ft 330 $16,500.00 $50.00 0.0 310 $15,500.00 14 6"DIP Storm Ln Ft 10 $350.00 $35.00 2.0 12 $420.00 15 Neenah R-1712-C(3901bs) Each 7 $3,500.00 $500.00 1.0 8 $4,000.00 16 Neenah R-1712 Ty A F&G(390 lbs) Each 1 $500.00 $500.00 2.0 3 $1,500.00 17 Neenah R-3065-Ty A F&G(410 lbs) Each 2 $1,200.00 $600.00 0.0 $0.00 18 Class"C"Patch-8" Sq Yd 475 $15,200.00 $32.00 74.0 549 $17,568.00 19 Class"C"Patch-8"(Quick Set) Sq Yd 50 $3,250.00 $65.00 0.0 33.3 $2,164.50 20 Class"D"Patch-8" Sq Yd 100 $3,500.00 $35.00 258.2 358.2 $12,537.00 21 Bituminous Mixture Complete Class B Modified Ton 80 $4,000.00 $50.00 6.0 86 $4,300.00 22 Bituminous Materials,Prime Coat Gal 250 $750.00 - $3.00 0.0 50 $150.00 23 Combination Curb&Gutter-Rem&Repl Ln Ft 25 $550.00 $22.00 0.0 22.4 $492.80 24 Barrier Curb(6")-Rem&Repl Ln Ft 5 $110.00 $22.00 0 0 3.7 $81.40 25 P.C.C.Drive Approach(8")-Rem&Repl Sq Yd 15 $750.00 $50.00 7.1 22.1 $1,105.00 26 P.C.C.Monolithic Walk-Rem&Repl Sq Ft 225 $1,125.00 $5.00 0.0 70.6 $353.00 27 Detector Loop Replacement Ln Ft 250 $2,500.00 $10.00 0.0 98 $980.00 28 Sodding and Supplemental Watering Sq Yd 25 $200.00 $8.00 0.0 2 $16.00 29 Temporary Trench Repair Ton 25 $1,500.00 $60.00 0.0 5 $300.00 30 Traffic Control L Sum 1 $45,000.00 $45,000.00 0.0 1 $45,000.00 :)1 Catch Basin to be Removed Each 2 $900.00 $450.00 0.0 2 $900.00 Totals $189,910.00 Value on Completed Work $207,165.20 0%Retainage $0.00 Total Value of Completed Work Less Retainage(0%) $207,165.20 Miscellaneous Debits Value Payout#1 $121,434 84 Payout#2 $58,694.85 Net Amount Due $27,035.51 , Approved (/ ,Q- /' > Dated /2-.2---- 7 rrs /// Project Engineer • A of Etc `' City of Elgin Agenda Item No. ►', �,i, December 3, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Authorization of Change Order No. 1, Final Payment and Acceptance of the 1999 Neighborhood Sewer Rehabilitation II Project PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider acceptance of the subject improvements and the authorization of Change Order No. 1 and final payment. BACKGROUND tek On September 22, 1999, the City Council awarded to Glenbrook Excavating and Concrete, Inc . the contract for the 1999 Neighborhood Sewer Rehabilitation II Project. Construction began on October 4, 1999 and was completed on October 29, 1999 . The project generally included the replacement of a 24-inch sanitary/storm sewer on Chicago Street from Spring Street to approximately 205 feet east of the intersection, the installation of a new 12-inch storm sewer line on Wellington Avenue, and sanitary sewer point repairs and sanitary manhole repairs at various locations throughout the City. Glenbrook Excavating has completed the project in compliance with the plans and specifications, as verified by the City' s Engineering staff . Change Order No. 1 for $17, 255 . 20 adds additional quantities to the contract . A total of 11 additional service connections ($14, 300 . 00) were made to the new 24 inch sewer line installed in Chicago Street . The original contract quantity (8) was based upon the limited records available for the sewer in this location. The remaining balance of the change order ($2, 955 .20) is adjustments to various contract quantities. A copy of Change Order No. 1 is attached as Exhibit A. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. rk C.O. #1 & Fnl Pymnt 99 ' Sewer Rehab II December 3 , 1999 Page 2 P- FINANCIAL IMPACT The final contract amount with Glenbrook Excavating is as follows: . Original Contract Amount : $189, 910 . 00 . Change Order No. 1 17, 255 . 20 . Final Contract $207, 165 . 20 Payments made to date total $180, 129 . 69 Leaving a final payment of $ 27, 035 . 51 Funds for Change Order No. 1 and final payment ($27, 035 . 51) are available in the balance of account numbers 276-0000-791 . 93-80, 399-4200-795 . 92-41 and 399-4200-795. 93-41, project number 339607 in the amount of $19, 870 . 31 . The remainder of the final payment $7, 165 . 20 can be made from account number 276-0000-791. 93-80, Annual Neighborhood Storm Sewer Reconstruction. t�J EGAL IMPACT None . r ALTERNATIVES None . RECOMMENDATION It is recommended that City Council authorize execution of Change Order No. 1, accept the completed project and authorize final payment in the amount of $27, 035 . 51 to Glenbrook Excavating and Concrete, Inc . ectfully submit d, C:. &- , kV-4-s-- . J ce Parker ty Manager SP:do Attachments r