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HomeMy WebLinkAbout00-124 Resolution No. 00-124 RESOLUTION AUTHORIZING EXECUTION OF AN ENGINEERING CONSTRUCTION SERVICES AGREEMENT AMENDMENT NO. 1 WITH WALKER PARKING CONSULTANTS/ENGINEERS, INC . FOR THE SPRING STREET PARKING DECK REHABILITATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an Engineering Construction Services Agreement on behalf of the City of Elgin with Walker Parking Consultants/Engineers, Inc . for the Spring Street parking deck rehabilitation, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: April 26, 2000 Adopted: April 26, 2000 Vote : Yeas 6 Nays 1 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk G . ENGINEERING CONSTRUCTION SERVICES AGREEMENT AMENDMENT No. 1 This Agreement Amendment No. 1 entered into this'S71iday of zig, 2000, by and between the City of Elgin, an Illinois municipal corporation (hereinafter referred to as "City" and Walker Parking Consultants/Engineers, Inc. (hereinafter referred to as "ENGINEER"). Whereas, the City and Engineer previously entered into an Agreement dated April 2, 1998, for engineering services in connection with the condition assessment and rehabilitation/safety recommendations for the Spring Street Parking Facility (hereinafter referred to as the "Agreement"); and Whereas, the Agreement did not include construction related services and payments therefore for the Spring Street Parking Deck rehabilitation; and Whereas, the City desires to expand the scope of service to have the Engineer provide construction administration, construction observation and quality control of the construction phase for the Spring Street Parking Deck rehabilitation and to provide payments to the Engineer for such construction services. Now, therefore, for and in consideration of the mutual understandings as set forth in the Agreement, and in consideration of the additional construction phase services to be provided by the Engineer as set forth in this Amendment No. 1, and other good and valuable consideration, the receipt and sufficiency or which are hereby acknowledged, the parties hereto agree as follows: 1. That the Agreement between the City and Engineer dated April 2, 1998, is hereby amended as follows: 2. SECTION I of the Agreement is hereby modified to add Paragraph C to include the following construction administration activities. A. Direct a preconstruction conference at the site to review each work item, quality control and scheduling of the repair work to be done. B. Meet with the City of Elgin staff or representatives on a bi-weekly basis. C. Assist in the preparation of an Owner/Contractor Agreement for signature as set forth in the construction documents (if requested). D. Prepare change orders and assist the City in negotiation of a reasonable price for changes in the project scope of services to be performed by the Contractor. Also, prepare any clarification drawings and details considered necessary to impalement the repairs. E. Review shop drawings and material submittals for conformance with the construction documents. F. Review pay requests submitted by the Contractor for work completed to date of pay request. S.\pw\DwvprokSPR DCKWnmJ uaur srvc_ab.wpd Page 1 of 3 G. Provide an experienced part-time project representative on-site observation of repair work while work is in progress. This can be adjusted if desired by the City. H. Furnish progress reports to the City, indicating the status of work completed. I. Furnish a final punch list upon completion of the specified work. J. Assemble all warrantees for the work and materials installed. K. Visit the project approximately 12 months after final acceptance of the completed repair work to review performance of warrantee work items prior to expiration of the warrantee period. 3. SECTION IV of the Agreement is hereby amended by adding an additional Paragraph C thereto to read as follows: C. The City shall reimburse the Engineer for construction administrative services as provided in Section I C of this Agreement in a lump sum of $12,342.61, regardless of actual costs incurred by the Engineer. 4. All other provisions of the AGREEMENT shall remain in full force and effect. 5\pw\Dwv\p PR_DCM.mmd_cuuL rvc ub wpd Page 2 of 3 IN WITNESS WHEREOF, the parties hereto have executed and entered into this Agreement on the date and year first written above. For the City: ATTEST: THE CITY OF ELGIN By By i_ City Clerk Cit' anaber (SEAL) For the ENGINEER: Dated this th day of , A.D. 2000 ATTEST: WALKER PARKING CONSULTANTS E:m4/f e By: 6 1,4 i Project Manager 21Nu174c_- ( EAL) S tpw\DwNproj7SPR_DCKWunJ conut_rrvc_ab.wpd Page 3 of 3 " Agenda Item No. ° City of Elgin g ot- April 17, 2000 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Engineering Contract Amendment Spring Street Deck Parking Facility PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to authorize amending an agreement for professional services to prepare a Condition Agreement relating to construction observation services for the Spring Street Parking Deck Facility Rehabilitation. BACKGROUND The City of Elgin awarded a contract to Walker Parking Consultants of Elgin, Illinois on April 2, 1998 for professional services to prepare a Condition Assessment and Rehabilitation/Safety Recommendations of the Spring Street Parking Facility. The original scope of work for the Spring Street Parking Deck Facility project was intended to address preservation and safety issues such as replacing interior lighting, modifying exterior lighting, repainting the interior ceiling and walls, placing concrete sealer on all parking decks, and performing other miscellaneous rehabilitative and maintenance measures . Amendment No. 1 in the not-to-exceed amount of $12, 400 is for construction observation services performed during the actual contract activities. The main intent of these services is to provide a part-time experienced project representative during construction. Additionally, it is intended to have the Engineer conduct a preconstruction conference, prepare construction documents for execution, review shop drawings and material submittals, process payment requests and conduct a one-year project inspection to verify that all warranty conditions are met. A copy of Amendment No. 1 is attached as Exhibit A. e..... Engineering Contract Amendment/Spring Street Deck April 17, 2000 Page 2 The project was completed in the fall of 1999 and these services were provided as specified. In order to proceed with payment, an amendment to the agreement with Walker is necessary. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. 4/.....X-INANCIAL IMPACT A total of $299, 200 was budgeted for this phase of project number 079502, Spring Street Parking Deck Improvement. The 1999 budget provided $210, 000 in account number 270-0000-791. 93-80. The additional $89, 200 utilizes remaining available funds originally budgeted in 1998 for project number 079502, $55, 300 in account number 270-0000-791. 93-80 and $33, 900 in account number 275-0000- 791. 92-52. Sufficient funds are available for payment of Amendment No. 1. LEGAL AP-4 rft. None. /!P-1 ALTERNATIVES None. RECOMMENDATION It is recommended that the City Council approve Contract Amendment No. 1 with Walker Parking Consultants for a not-to-exceed amount of $12, 400 for additional professional construction observation services relating to the Spring Street Parking Facility Rehabilitation. Further, it is recommended that the City Council authorize staff to execute the amendment. R- _ .ectfully submitt , 'moi &._ ' Jo ,ce A? Parker City Manager /dwv attachment