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Home My WebLink About00-112 • Resolution No. 00-112 RESOLUTION AUTHORIZING THE DISTRIBUTION OF GRANTS TO YOUTH SPORTS ORGANIZATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that City Manager Joyce A. Parker, is hereby authorized and directed to distribute grants to the following youth sports organizations for the purposes specified herein and pursuant to the terms and conditions in the agreements between the City of Elgin and the respective youth sports organizations : Organization and Purpose Amount American Little League Code Violations $ 2 , 500 Lights $12 , 000 Bleachers $ 7, 700 Bleacher Pads $ 4 , 900 Storage Bins $ 1, 000 $ 28, 100 Classic Little League Code Violations $ 8, 500 Bleachers $ 4 , 400 Bleacher Pads $10, 500 Fence Caps $ 5, 400 $ 28, 800 Continental Little League Code Violations $15, 000 Bleacher Pads $ 9, 800 Septic Repairs $ 1, 000 $ 25, 800 National Little League Code Violations $ 5, 000 Lights $29, 944 Bleachers $ 6, 600 Bleacher Pads $ 2 , 400 $ 43 , 944 Teener League Code Violations $ 7, 665 Storage Bins $ 1, 000 Fence, Netting $ 3 , 000 Warning Track $ 6, 000 $ 17, 665 Pee Wee Football Code Violations $ 6, 000 Bleachers $ 4 , 000 Sideline Astroturf $12 , 000 $ 22 , 000 Heat Softball Fence $ 4 , 000 Warmup Area $ 2 , 900 $ 6, 900 s/ Ed Schock Ed Schock, Mayor Presented: April 26, 2000 Adopted: April 26, 2000 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk r ',g0,--4k. "({OF f� , �' "- " Agenda Item No. City of Elgin 9 It, 0410 .. ( epitikOR T[. o$' April 17, 2000 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Funding Request for Youth Sports Organizations PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the following general fund grants as recommended by the Parks and Recreation Advisory Board at its March 28, 2000 meeting. BACKGROUND /�► The City Council programmed $230, 000 ($80, 000 regular grant funding [ plus $150, 000 additional moneys for resolution of code violations and larger capital projects) in the 2000 budget to distribute among the nine youth sports organizations for the resolution of code violations and capital improvements. Additionally, $13, 713 of unspent dollars were rebudgeted in 2000 from the 1999 capital fund, providing a total of $243, 713 available for the youth organizations . In 1999, staff met with each of the nine youth sports groups to review the specific needs of each facility. A five-year guideline plan was approved by the Board which distributed funds based on the current condition of each facility ' and the priority needs for the proposed improvements. Again this year, the Code Administration Department participated with the Parks and Recreation Department staff to meet with each of the nine youth sports groups to determine facility code violations and review potential capital projects . The five-year guideline plan was revised with code violations resolution given top priority in the funding distribution. The capital projects funded with the remaining money were those pertaining to facility safety and, lastly, projects that could be packaged to receive a quantity discount (i.e. bleachers/concrete pads, lighting and storage bins) . At their March 27, 1999 meeting, the Parks and Recreation Advisory Board approved the following projects: Youth Sports Grants April 17, 2000 Page 2 Youth Sports Organization/Project American Little League/Project Number 509576- Code Violations $ 2, 500 Lights $12, 000 Bleachers $ 7, 700 Bleacher Pads $ 4, 900 Storage Bins $ 1, 000 Total $28, 100 American Legion- Total $ 0 Classic Little League/Project Number 509577- Code Violations $ 8, 500 Bleachers $ 4, 400 Bleacher Pads $10, 500 Fence Caps $ 5, 400 Total $28, 800 Continental Little League/Project Number 509578- Code Violations $15, 000 Bleacher Pads $ 9, 800 Septic Repairs $ 1, 000 Total $25, 800 National Little League/Project Number 509579- Code Violations $ 5, 000 Lights $29, 944 Bleachers $ 6, 600 - Bleacher Pads $ 2, 400 Total $43, 944 Teener League/Project Number 509580- Code Violations $ 7, 665 Storage Bins $ 1, 000 Fence, Netting $ 3, 000 • Warning Track $ 6, 000 Total $17, 665 . . ey- Youth Sports Grants April 17, 2000 Page 3 Pee Wee Football/Project Number 509581- Code Violations $ 6, 000 Bleachers $ 4, 000 Sideline Astroturf $12, 000 Total $22, 000 Kickers Soccer- Total $ 0 Heat Softball/Project Number 509582- Fence $ 4, 000 Warmup Area $ 2, 900 Total $ 6, 900 GRAND TOTAL: $173, 209 Note: The remaining $70, 504 will be set aside for code violation r resolution contingency as well as the Board is considering the funding of road and parking lot resurfacing for the Continental Little League. The cost and magnitude of this project are currently being investigated. The distribution of the remaining funds will be brought back to the City Council at a later date. Attached is a copy of the 1999 - 2004 Youth Sports Organizations Five-Year Improvement Guideline Plan. Copies of the agreements with each organization are attached to the resolutions on the Regular Agenda. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Input was received from youth sports organizations and approved by the Parks and Recreation Advisory Board on March 27, 2000 . ((ir *FINANCIAL IMPACT Sufficient funds are budgeted and available in the Parks and Recreation Department Administration Division Budget, account number 010-5001-761. 92-46, with separate project numbers assigned to each league. LEGAL IMPACT eisk None. 1 Youth Sports Grants April 17, 2000 Page 4 ALTERNATIVES Option 1. To fund the grant requests as recommended by the Parks and Recreation Advisory Board and staff. Option 2 . To not fund the grant requests as proposed. RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the youth sports grant requests as recommended by the Parks and Recreation Advisory Board. R spectfully submi d, Jo ce . Parker City Manager r YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE (Revised March 29,2000) 2000 2001 2002 2003 2004 Future American Lights$12,000 Tractor$5,000 Pads$4,900(7@$700) Scoreboard$4,500 Bleachers($7,700 (7@$1,100) Storage Bins$1,000 Code: $2,500 American Legion -0- Code:NA Classic Pads$7,700 Lights$26,413 mower$8,000 batting cage $7,500 (11 @$700) Scoreboard$4,500 Fence Caps$5,400 4 new bleachers w/pads: $7,200 Code$8,500 Continental Pads$9,800 Dugout repair$3,000 6 Bleachers New concession announ.booths (14 @$700) Fence rail$7,500 6 x$1,100=$6,600 bldg. $45,000 Septic$1,000 Sec. Lighting/in-house Code$15,000 National Lights$29,944 Building w/sec lights Scoreboard$1,350 Expansion of 6 Bleacher/pads &water$60,000 announ.booth/ $9,000 field 2 Code$5,000 Teener Warning track$6,000 Building$22,000 Asphalt walkway Concession Equip Replace infield light Storage bins$1,000 $2,750 $7,500 $50,000 Fence,netting$3,000 Replace backstop Scoreboard$4,000 Code$7,665 $1,250 Pee Wee Astroturf$12,000 Fencing$10,000 Bleachers$4,000 Code$6,000 Kickers Fencing$2,200 Warmup walls$1,600 Drainage Drainage$22,000 Future lighting/shelter Benches$1,500 $22,000 Goal signs$300 YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE (Revised March 29,2000) 2000 2001 2002 2003 2004 Future Heat Warmup$2,900 Asphalt apron$4,500 Scoreboard$6,800 Bleachers/lg$4,000 Announcer Fence$4,000 (2 @$2,000) booth/water ftn/dugout roofs Total Sub total: $128,544 Sub total: $76,613 Sub total: $75,000 Sub total: $84,350 Sub total: $33,800 Code: $ 44,665 Contingency: 3,387 Contingency 5,000 Shortage 4,350 Contingency 46,200 $173,209 Total: $80,000 Total $80,000 Total $80,000 Total $80,000 Total Available: $243,713 Contingency: $70,504 • HALL Grants 2000.wpd