The URL can be used to link to this page

Home My WebLink About00-102 Resolution No. 00-102 RESOLUTION ACCEPTING AND AUTHORIZING EXECUTION OF THE 1999 MOTOR FUEL TAX MUNICIPAL MAINTENANCE EXPENDITURE STATEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby accepts and authorizes Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, to execute the 1999 Motor Fuel Tax Municipal Maintenance Expenditure Statement, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: April 26 , 2000 Adopted: April 26, 2000 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk Illinois Department Municipal Maintenance of Transportation Expenditure Statement City of Elgin Municipality I hereby certify that the maintenance operations shown below were completed in accordance with the items of work listed on the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 2/24/1999 , and revised on supplemental Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on , and that the expenditure of motor fuel tax funds,for that work,during the period from January 1, 1999 ,thru December 31, 1999 , is as shown and that receipted bills are on file and available for audit. Maintenance Operation Costs Maintenance Operation Completed Equipment (For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals Pavement Marking (Paint) 81,491.23 81,491.23 81,491.23 Section 99-0000-01-GM 0.00 Pavement Marking (Thermoplastic) 45,375.81 45,375.81 45,375.81 Section 99-0000-02-GM 0.00 Traffic Signal Painting 54.60 54.60 54.60 Section 99-0000-04-GM 0.00 Bridge Maintenance 92,337.88 92,337.88 92,337.88 Section 99-0000-05-GM 0.00 Maintenance Engineering (contract) 56,182.17 56,182.17 56,182.17 Catch Basin Cleaning 203,113.85 102,584.51 59,328.77 41,200.57 203,113.85 Bituminous Patching 39,622.12 23,350.98 16311.14 39,662.12 Snow/Ice Control 606,911.26 227,301.71 121,988.82 257,620.73 606,911.26 Storm Sewer Cleaning 67,947.81 2,506.74 65,411.07 67,917.81 Curb and Gutter 66,251.31 38,577.81 27,673.50 66,251.31 Street Sweeping 430,444.34 175,551.46 254,892.88 430,444.34 Traffic Signal Maintenance 262,559.50 76,619.55 169,701.55 16,238.40 262,559.50 Traffic Signals 65,548.93 27,224.30 23,835.74 14,434.29 65,494.33 0.00 0.00 0.00 Total Cost 2,057,232 , Less Other Contributions and/or Refunds -0- Net Cost of Maintenance 2,001,050 Net Cost of Engineering 56,182. Maintenance Engineering 1. Total Motor Fuel Tax fund authorized $2,297,930 $ 40,000 2. Net cost to date 2,001,050 56,182 3. Unexpended balance 296,880 (16,182) 4. Outstanding bills 5. Credit to unobligated balance (line 3 or line 3 minus line 4) $ 280,698 Remarks: x � • x ig�ted Date Approved Date Loni Mecum, City Clerk • City,Town or Village Clerk District Engineer Submit Four(4) Copies to District Engineer at End of Period BLR 8501 (Rev. 1/99) AA <°OF ESC / V 1 ` City of Elgin Agenda Item No. it' April 3 , 2000 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: 1999 MFT Expenditure Statement Acceptance PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the acceptance of the 1999 Motor Fuel Tax (MFT) Municipal Maintenance Expenditure Statement . BACKGROUND A Municipal Estimate of Maintenance Costs is prepared annually by rik the Department of Public Works and is adopted in resolution form by the City Council at the beginning of the calendar year. This document is forwarded to the Illinois Department of Transportation (IDOT) for approval and is based on the anticipated MFT-eligible activities at the start of the year. At the end of the calendar year, a Municipal Maintenance Expenditure Statement is prepared and adopted by the City Council . This document is forwarded to IDOT for approval and is based on the actual MFT-eligible activities performed during the year. IDOT routinely audits these statements for conformity with eligible activities. The attached Municipal Maintenance Expenditure Statement summarizes the 1999 MFT eligible in-house activities and maintenance contracts . The statement tabulates an actual expenditure of $2, 205, 232 . 27 for maintenance activities. The comparison of approved estimated expenditures and actual expenditures is shown on the attached spreadsheet . The most significant variation is the exclusion of the Intermittent Resurfacing which was changed from a maintenance activity to a construction activity. The adoption of the Construction Resolution is also before the City Council on this agenda. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . 1999 MFT Expenditure Statement rift April 3 , 2000 Page 2 FINANCIAL IMPACT There is no actual financial impact with the adoption of the Municipal Maintenance Expenditure Statement . The purpose of the document is to provide information on actual funds expended at the end of the year as opposed to the Municipal Estimate of Maintenance Costs which was adopted early in 1999 . It should be noted, however, that the combined maintenance and construction expenditures are $7, 438 . 09 less than the estimated budget . ITEM BUDGET AMOUNT ACTUAL AMOUNT Maintenance Activities $2, 337, 930 . 00 $2 , 057, 232 . 27 Intermittent Resurfacing -0- $ 273 , 259 . 64 TOTAL AMOUNT MEI= $2 , 330, 491 . 91 010k0/ LEGAL IMPACT telk None . ALTERNATIVES None. RECOMMENDATION It is recommended that the City Council accept the 1999 Municipal Maintenance Expenditure Statement and authorize staff to execute the document and submit it to IDOT. R, •-ctfully submi ted, (2 . J• ice . . Parker City Manager Illinois Department Municipal Maintenance of Transportation Expenditure Statement City of Elgin -- Municipality I hereby certify that the maintenance operations shown below were completed in accordance with the items of work listed on the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 2/24/1999 , and revised on supplemental Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on , and that the expenditure of motor fuel tax funds,for that work, during the period from January 1, 1999 ,thru December 31, 1999 , is as shown and that receipted bills are on file and available for audit. Maintenance Operation Costs Maintenance Operation Completed Equipment (For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals Pavement Marking (Paint) 81,491.23 81,491.23 81,491.23 Section 99-0000-01-GM 0.00 Pavement Marking (Thermoplastic) 45,375.81 45,375.81 45,375.81 Section 99-0000-02-GM 0.00 Traffic Signal Painting 54.60 54.60 54.60 Section 99-0000-04-GM 0.00 Bridge Maintenance 92,337.88 _ 92,337.88 92,337.88 Section 99-0000-05-GM 0.00 Maintenance Engineering (contract) 56,182.17 56,182.17 56,182.17 Catch Basin Cleaning 203,113.85 102,584.51 59,328.77 41,200.57 203,113.85 Bituminous Patching 39,622.12 23,350.98 16311.14 39,662.12 Snow/Ice Control 606,911.26 227,301.71 121,988.82 257,620.73 606,911.26 Storm Sewer Cleaning 67,947.81 2,506.74 _ 65,411.07 67,917.81 fifth and Gutter 66,251.31 38,577.81 27,673.50 66,251.31 et Sweeping 430,444.34 175,551.46 254,892.88 430,444.34 Traffic Signal Maintenance 262,559.50 76,619.55 169,701.55 16,238.40 262,559.50 Traffic Signals 65,548.93 27,224.30 23,835.74 14,434.29 65,494.33 0.00 0.00 • 0.00 Total Cost 2,05 7,2 32 Less Other Contributions and/or Refunds -0- Net Cost of Maintenance 2,001,050 Net Cost of Engineering fl 56,182. Maintenance Engineering 1. Total Motor Fuel Tax fund authorized $2,297,930 $ 40,000 2. Net cost to date 2,001,050 56,182 3. Unexpended balance 296,880 (16,182) 4. Outstanding bills 5. Credit to unobligated balance (line 3 or line 3 minus line 4) $ 280,698 Remarks: r Signed Date Approved Date Loni Mecum, City Clerk City,Town or Village Clerk District Engineer Submit Four(4)Copies to District Engineer at End of Period BLR 8501 (Rev.1/99)