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Home My WebLink About99-56 Resolution No. 99-56 RESOLUTION AUTHORIZING EXECUTION OF ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1 WITH STANLEY CONSULTANTS (Willard Avenue and Capital Street Project) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Engineering Services Agreement Amendment No. 1 on behalf of the City of Elgin with Stanley Consultants for the Willard Avenue and Capital Street project, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: February 24 , 1999 Adopted: February 24 , 1999 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk CITY OF ELGIN, ILLINOIS WILLARD AVENUE AND CAPITAL STREET ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1 This Amendment No. 1 entered into this_g0X0ay of 199 , by and between the City of Elgin, an Illinois Mun'cipal Corporation (hereinafter referred to as "CITY" ) and Stanley Consultants (hereinafter referred to as "ENGINEER" ) , shall modify that Agreement dated April 14, 1998, whereby the ENGINEER was engaged by CITY to perform certain professional services in connection with the preparation of plans , specifications, estimates of cost and construction related engineering services for the Willard Avenue and Capital Street Project (hereinafter referred to as "PROJECT" ) . Whereas the payment to the ENGINEER for traffic engineering and permitting relative to the proposed Holmes Road/Randall Road intersection was not included in the Agreement, and, Whereas the City desires to expand the scope of services to include the ENGINEER' s efforts to conclude traffic engineering sufficient to satisfy Kane County' s intersection permit requirements for Randall Road, and, Whereas the CITY desires to include the payments to the ENGINEER under paragraph IV of the Agreement in connection with the aforementioned traffic engineering pertaining to the PROJECT. In response to these additional services, certain revisions must be made to the Agreement. In compliance, therefore, the terms and conditions of the agreement are modified as specifically set out below. All other parts of the Agreement remain unchanged. SECTION I of the AGREEMENT is hereby amended to create subparagraph D to read as follows : D. In general , the ENGINEER' s work shall include, but not be limited to, the following major traffic engineering activities . Traffic Engineering 1 . Traffic Counts 2 . Traffic Studies 3 . Intersection Design Study 4 . Report 5 . Meetings/Coordination SECTION IV of the Agreement is hereby amended to revise subparagraph C to read as follows : C . For direct costs the CITY shall reimburse the ENGINEER the actual amount of the cost incurred by the ENGINEER. The not-to- exceed amount of direct costs shall be $9 , 500 . Inclusive of Paragraph IVA, IVB, IVC and IVE this AGREEMENT shall not exceed $158, 192 . Section IV of the AGREEMENT is hereby amended to create subparagraph E to read as follows : E . For services provided in connection with items described in paragraph I .D. of this AGREEMENT, the ENGINEER shall be reimbursed in accordance with the itemized work effort attached to and incorporated into this FIRST AMENDMENT TO THE AGREEMENT as "Exhibit A" , with a total fee not-to-exceed $10, 835 . 02 regardless of actual cost incurred by the ENGINEER unless substantial modifications to the scope of work are authorized by the City through a change order or written amendment to this AGREEMENT. All other provisions of the AGREEMENT shall remain in full force and effect. IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement . For the CITY: ATTEST: THE CITY OF ELGIN, ILLINOIS &. L2 Cit Clerk ity Manager ( SEAL) ( SEAL) For the ENGINEER: Dated this day of «/118.w , A.D. , 1998 . ATTEST: STANLEY CONSULTANTS, INC. B y: B y:�� d Vice President EXHIBIT A WORK EFFORT HOLMES ROAD TRAFFIC STUDY CITY OF ELGIN Personnel & Hours PP PM PE ENGR GRAPHIC LERICA Traffic Counts (Peak Hours) 8 8 16 �� • ��' Traffic Studies 12 8 20 !It r�..1.iiti $639 8f Intersection Design Study 16 12 20 48 Report 8 8 8 4 28 Meetings/Coordination 2 4 T 4 10 : :•;:•(((i;iiiYi%�iiAl}f{(ii c:»;:o >::c;:i;::�r`::::z:;:;1::f Subtotal 2 40 32 8 36 4r $ :•. :.: .....,:•:::::::v::.......................................... .............. •� ............ .. T•::.:::•.:::�: •: .vv i2J...:. ?4...•:Z4i:{..:i{:•i:;..{:..:'•'i:•M1i'. hi.n..n............ ................................ .,x�i1.:. :. j :::::•i:Jii;4:vi:•iii;Piiiiiii:•:}iii:•iiii:•i:4i:•i. n• '•iii?i?iiiiii:•. . is '•i:•ii:ii:ii?i: ^. '•iiii i}:iii ••}'.:i iiiii: i :ii?i iiiiii. is 'n::•i:•i iiF•i::i+:0i$........... •:%•If::��:: 4{}'•,�,v:ii::f:•iii:i':h:ipii::•}:::.iii'{;.ii:Xi:Li:�•i:•ii:•:ti•i::•i:::• i •i%i{i i4:i•i:.: ��•yy((�•. yyyyyyT��LLyy /rye fy� .,y/(� 1�}i�. �;�{y ..............................................� ............. INY� :v:ii?:::iiii: 14FY:IY�iiii::;'}.;isiMw'�::ti:�)::!:::i:A1•,��fl� ::ii�::i::i::iM>:�ii::ii �:::: i,:. Multiplier 2.9 :`' <><"}`< '?' $9,436.02 Survey y >>` : >>: > $1,000.00 CADD Charges <'><:<:::::>>::'>:::> $200.00 Direct Costs i;iij;;;.j;ii;;jj;;i(» .;;:.::.:;.i:•i:.>:;;.:;.i:.:<�: $200.00 ......................................................................................................................:....... .. .:: .. :. . .:. ..:...:.....:........................:........................::::::::.:::::;:::::::::<::::.�:::::::.;:•:iii:.:.i:.i::::::::::::::::::.........:......:...::....:..:.:......... : .. ..:,.:.:�::..:.�.�:.�::::::::.�:::::..::. . lofEtc" 0,0,-; -ti City of Elgin Agenda Item No r6,1? ,„ ti February 5, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Amendment with Stanley Consultants, Inc . for a Traffic Study PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider approval of an amendment to an existing Engineering Services Agreement for traffic studies at the proposed Randall Road/Holmes Road intersection. BACKGROUND Beginning in 1988, the City planned for the development of r Capital Drive and Holmes Road by accepting dedications of right-of-way from Sherman Health Systems and CMD, the develop- er of Westfield Business Park. Until 1997 the only business in the area west of Randall Road and north of Big Timber Road was First Card. The improvements to Randall Road triggered the 1998 decision package to construct Capital Drive, Holmes Road and the intersection establishing a second access point to the area. In 1998 Doctor Zahid approached the City to develop a parcel which was dependent on Holmes Road and Capital Drive for access . In 1998, the developer was required to construct Holmes Road from Randall Road west to the proposed Capital Drive, including the intersection with Randall Road. The developer was successful in obtaining permits to construct the road but was unsuccessful in obtaining permits from Kane County for the intersection. Doctor Zahid has begun construc- tion of Holmes Road but until a traffic study and intersection design study is submitted to Kane County, access to Holmes Road from Randall Road is limited to right in and right out . On April 14 , 1998, the City entered into an Engineering Service Agreement with Stanley Consultants, Inc. to design Capital Drive from Alft Lane to Holmes Road. Because the required studies encompass and benefit a large area and were not a part of the annexation agreement with Dr. Zahid and other adjoining property owners, it is more appropriate to amend the Stanley agreement to conduct a traffic stucy. A copy of the amendment is attached. • Stanley Consultants/Traffic Study February 5, 1999 Page 2 Once completed, the intersection study will be submitted to Kane County for review and approval . The approved study will dictate the design of the Randall Road intersection. Con- struction plans for the intersection will be completed by the developer (Dr. Zahid) , using the intersection studies, and then submitted to Kane County for issuance of permits . In accordance with the annexation agreement for Doctor Zahid' s property, there are cost sharing provisions for the construc- tion of Holmes Road but not for the intersection. The City' s current roadway contribution policy does not address intersec- tions . The benefit of this intersection will cover a vast area west and east of Randall Road, some of which is developed with heavy traffic generators. The City will reimburse Doctor Zahid in 2000 for costs incurred to construct the intersection. The annexation agreements for parcels abutting Capital Drive and Holmes Road require the annexation petitioners to pay two- thirds of the roadway costs . The remaining one-third is paid for by the City. However, the City did not know what type of street it would build nor did it have actual cost estimates to base their payment on. Therefore, monies received from those properties already annexed will not cover their share if they annexed today. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Dr. Mohammad Zahid, Developer of Medical Complex, 1530 Holmes Road. Mr. Henry Uteg, P.E. , Developer' s Engineer IMPACT ov.....FINANCIAL The cost of the amendment with Stanley Consultants, Inc . is $10, 835, bringing the total agreement cost to $158, 192 . The City has budgeted $900, 000 in the 1999 Fox Bluff Corporate Center Fund (account number 270-0000-791 . 93-80, project number 339577) for the construction of Capital Drive between Holmes Road and Alft Lane . There are sufficient funds remaining within the account for this amendment . It should be noted that because Kane County has changed their policy and will no longer contribute toward the cost of intersection improvements, the City as well as those proper- ties not currently annexed that will benefit from the inter- section improvements will bear those intersection costs . It is estimated that the cost of an intersection to serve this point on Randall Road could eventually cost approximately $500 , 000 . LEGAL IMPACT None . Stanley Consultants/Traffic Study February 5, 1999 Page 3 ALTERNATIVES Require Doctor Zahid to perform the traffic studies . RECOMMENDATION It is recommended that the City Council approve the subject amendment with Stanley Consultants, Inc . in the not-to-exceed amount of $10, 835 . and authorize staff to execute the neces- sary documents . Resuectfully submi , al/ :yce A/ Parker City Manager JE/do Attachments i • r • 1 I cc Q SST o m Z • Q cc MASON nD Project O • , < o 5. Location '4#4... : ``Lq y o t.r!JF,4 1.14 i : K • ' • -": - Holmes Road/Randall Road Intersection t3.04C � . 03 ALFT LN I FOX LANE HOLMES U) T PROPOSED ''^•��. ,, nD �, r-i- -I i v CAPITAL ST • Holmes Road Under Construction • o ,...y,i(15\ \ 111; Tin_ � p °F9 CD fn n 7:7 0