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Home My WebLink About99-305 Resolution No. 99-305 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH MARTAM CONSTRUCTION, INC. FOR THE 1998 B SEWER REHABILITATION PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Martam Construction, Inc . for the 1998 B Sewer Rehabilitation Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: December 1, 1999 Adopted: December 1, 1999 Omnibus Vote : Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ELGLN, ILLINOIS PROJECT 1998 B Sewer Rehabilitation CHANGE ORDER NO. 1 SCOPE: This Change Order No. 1 will provide for additional work completed under time and material to construct the proposed work based on field conditions. Plans of existing conditions were not available at the time of contract preparation. The General Contractor for this project is Martam Construction, Inc. of Elgin, Illinois. REASON FOR CHANGE: Extra Item No. 1 Cooper and Bellevue-The location of the proposed manhole and new sanitary sewer had to be relocated further west on the existing line to accommodate slope in the pipe. Extra Item No, 2 Larkin and Highland- Two sanitary sewer lines merged at this location without the benefit of a manhole. The location of the merge was not accurate and the proposed manhole had to be relocated. This cost reflects additional excavation costs. Extra Item No.3 Larkin and Highland - A second manhole at this intersection was changed to accommodate differences between the plan and actual field conditions. Extra Item No. 4 Manhole Restocking- Charge for returning the proposed manhole fabricated for the manhole discussed in item No. 3. Extra Item No. 5 Highland and Monroe-Replaced an existing manhole frame at this intersection that was not included in the contract. This Change Order No. 1 will also account for the additional quantities currently within the contract which additional quantities are due to circumstances not reasonably foreseeable at the time the contracts were signed. SUMMARY OR CHANGES IN CONTRACT AMOUNT: The amount of the contract will be revised as follows: Item Quantity Add 20 Sodding and Supplemental Watering 570 square yards $5,700 21 Topsoil 4" minimum 570 square yards $1,710 Ext#1 Cooper and Bellevue Lump sum $1,307.20 Ext#2 Larkin and Highland Lump sum $1,061.24 Ext#3 Larkin and Highland Lump sum S 491.92 Ext#4 Manhole Restocking Lump sum $ 500.00 Ext #5 Highland and Monroe Lump sum 5 350.00 t IU'J-04 99 12:50 FROM:ELl II I EI IG. GI'). 1.7-931-5?r5 TO:247E08e-04 FHGE:la ELGIN, ILLINOIS PROJECT 1998 B Sewer Rehabilitation CHANGE ORDER NO. L Page 2 The total amount of the extra items are $3,710.36 and increases to contract quantities are $4,446.00 for a total increase to the contract amount of$8,1$6.36. This change order increases the contract amount from $61,580.00 to $69,736.36 7Q. OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this 4. day of ��,,.- , 1999 Recommended: E.- :RING D, 1SIQ 4iii B - ..,1 ,14411# S .t' rr D • E: // Accepted: Party of the Second Part (Contractor) BY: 6 A/4 .,.--4.-i• L,14-2-A, TITLE: /1' V trCr Ai/WA Gi 1€ DATE: //--• qS Approve: Party of First Part, CITY O LG1N (Owner) FcIaw BY: Iii) TITLE: C / d0,-,--car-x-, ta 0 -,-ca- U'i 2 2 1999 DATE: /4/6Z?, CITY OF ELGIN ENGINEERING DEPT. G�y OF Etc, C4ti ),JrCity of Elgin Agenda Item No. °I'III UAAA� November 5, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Change Order No. 1, Final Payment and Acceptance of the 1998 (B) Sewer System Rehabilitation Contract PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider approval of Change Order No. 1, acceptance and the authorization of final payment for the 1998 (B) Sewer System Rehabilitation project . BACKGROUND (ow The City awarded a contract to Martam Construction on November 4, 1998 for repairs to various sewer lines. This contract completed repairs on both separate sanitary sewers and storm sewers in various locations throughout Elgin. No combined sewers were repaired under this contract . The contractor has successfully completed all aspects of the contract and is now requesting final payment . A copy of Change Order No. 1 is attached. Due to the lack of plans on our older sewer system, exact locations and conditions were not available for contract development . Once existing conditions were exposed, changes in proposed improvements had to be made . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . FINANCIAL IMPACT ) The final construction contract with Martam Construction is as 0 follows: Original Contract • $ 61, 580 . 00 Change Order No. 1 • 8 , 156 . 36 Final Contract Amount : 69, 736 . 36 Payments made to date : 54 , 455 . 72 Final payment • $ 15, 280 . 64 tow C.O. #1-Final Payment- ' 98 (B) Sewer Rehab. November 5, 1999 Page 2 The funding for the original contract is as follows : BUDGET FINAL CONTRACT DIFFERENCE FUNDING SOURCE AMOUNT AMOUNT (UNDER) OVER 1997 Bond Sale $35, 390 $50, 176 . 36 $14, 786 . 36 Account No . 397-4200-795 . 93-41 Project No . 429007 Neighborhood $26, 190 $19, 560 . 00 ($6, 630) Storm Sewer Reconstruction Account No . 276-0000-791 . 93-80 Project No. 339552 Funds are available from the sewer portion of the 1996 bond sale, account number 396-4200-795 . 93-41, to cover the $14, 786 . 36 increase in sanitary sewer repairs. P LEGAL IMPACT None . ALTERNATIVES None. RECOMMENDATION It is recommended that City Council authorize execution of Change Order No. 1, authorize final payment to Martam Construction, Inc. and accept the 1998 (B) Sewer Rehabilitation Project . R ctfully submitt C� . Jo e A.1 Parker 7-41.— — City Manager JE:do Attachment 489 SEPTEMBER 22, 1999 VOLUME LXIV the abolition of war, and the ultimate establishment of a unified world. BID 99-091A AWARDED FOR RENOVATION OF HEMMENS SIGNS/MARQUEES Councilman Walters made a motion, seconded by Councilwoman Yearman, to award the sign renovation contract to All Signs & Graphics in the amount of $9, 605 . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . BID 99-081 AWARDED FOR PREPLACEMENT PHYSICALS Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to award a contract for preplacement physical exams for laborers and management, and voluntary police physical exams to Sherman Health Care Systems and to award a contract to Provena St . Joseph Hospital for preplacement physical exams for office workers . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . BID 99-096 AWARDED FOR WATER METER READING SERVICES Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to award a one-year contract to Water Services, Inc . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . BID 99-094 AWARDED FOR WATER TREATMENT CHEMICALS Councilman Wasilowski made a motion, seconded by Councilwoman Yearman, to award two-year contracts to: General Alum & Chemical $171, 171 . 00 Alexander Chemical 121, 975 . 00 Kaiser Aluminum & Chemical 24, 175 . 20 Norit Americas 628, 600 . 00 Western Lime 545, 025 . 00 JLM Marketing 148 , 758 . 00 Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . BID 99-102 AWARDED FOR 1999 SEWER REHABILITATION II Councilman Walters made a motion, seconded by Councilman Figueroa, to award a contract to Glenbrook Excavating & Concrete in the amount of $189, 910 . Yeas : Councilmembers Figueroa,