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Home My WebLink About99-304 Resolution No. 99-304 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH WHEELABRATOR WATER TECH. INC. /BIO-GRO FOR THE REMOVAL AND LAND APPLICATION OF LIME RESIDUE AT THE SOUTH MCLEAN FACILITIES WHEREAS, the City of Elgin has heretofore entered into a contract with Wheelabrator Water Tech. Inc . /Bio-Gro for the removal and land application of lime residue at the South McLean facilities; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5 . 02 . 0203 (6) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interests of the city; and BE IT FURTHER RESOLVED that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: December 1, 1999 Adopted: December 1, 1999 Omnibus Vote : Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk CITY OF ELGIN, ILLINOIS REMOVAL AND LAND APPLICATION OF LIME RESIDUE South McLean Facilities CHANGE ORDER NO. 1 SCOPE This Change Order No. 1 adjusts the Contract Price to account for additions and modifications as indicated below: BASIS FOR CHANGE: due to good weather conditions both in the spring and fall, Wheelabrator Water Tech. Inc/Bio- Gro has been able to meet their contractual amount of land application of 20,000 dry tons. Since the farm community has accepted this material, the possibility of spreading more material is very good. As one cannot predict weather conditions in future years, it behooves us to take advantage of the good weather and remove much material this year as possible. It is anticipated that up to an additional 4,000 dry tons, at a cost of$49.33 per dry ton, can be removed this fall. • The above changes were not anticipated, for the reasons listed, at the time the contract with Wheelabrator Water Tech. Inc/Bio-Gro was authorized. • It is in the best interest of the City to approve the above changes. • These changes are germane to the intent and scope of the original contract. CHANGES IN CONTRACT AMOUNT Adjustments to the Contract Price resulting from the aforementioned item shall be the following negotiated prices covering all compensation due for the work. Item Asid CO-1 Removal and land application of an amount not to exceed an additional 4,000 dry tons of lime residue @ $49.33 $197,320 Total Net Contract Adjustment Change Order No. 1, Add $197,320 The net change to the Contract is summarized as follows: Original Contract Price $986,600 Change Order No. 1, Add $197,320 New Contract Price $1,183,920 CO1-1 ACCEPTANCE: The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other provisions of the Contract remain unchanged. WHEELABRATOR WATER TECH INC BIO GRO DIVISION. CITY OF ELGIN. ILLINOIS (Contractor) (Owner) By: A,LAAnL_____ By: L Date: t k �a ( Cc,() Date: /: /6fi CO1-2 • CITY OF ELGIN, ILLINOIS REMOVAL AND LAND APPLICATION OF LIME RESIDUE South McLean Facilities CHANGE ORDER NO. 1 SCOPE This Change Order No. 1 adjusts the Contract Price to account for additions and modifications as indicated below: BASIS FOR CHANGE: due to good weather conditions both in the spring and fall,Wheelabrator Water Tech. Inc/Bio- Gro has been able to meet their contractual amount of land application of 20,000 dry tons. Since the farm community has accepted this material, the possibility of spreading more material is very good. As one cannot predict weather conditions in future years, it behooves us to take advantage of the good weather and remove much material this year as possible. It is anticipated that up to an additional 4,000 dry tons, at a cost of$49.33 per dry ton, can be removed this fall. • The above changes were not anticipated, for the reasons listed, at the time the contract with Wheelabrator Water Tech. Inc/Bio-Gro was authorized. • It is in the best interest of the City to approve the above changes. • These changes are germane to the intent and scope of the original contract. CHANGES IN CONTRACT AMOUNT Adjustments to the Contract Price resulting from the aforementioned item shall be the following negotiated prices covering all compensation due for the work. Il0.111 Add CO-1 Removal and land application of an amount not to exceed an additional 4,000 dry tons of lime residue @ $49.33 $197,320 Total Net Contract Adjustment Change Order No. 1, Add $197,320 The net change to the Contract is summarized as follows: Original Contract Price $986,600 Change Order No. 1, Add $197,320 New Contract Price $1,183,920 CO1-1 ACCEPTANCE: The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other provisions of the Contract remain unchanged. WHEELABRATOR WATER TECH INC BIO GRO DIVISION, CITY OF ELGIN. ILLINOIS (Contractor) (Owner) By: By iii • Date: \ Date: CO1-2 o P C \'ti ° I. S 12 City of Elgin Agenda Item No. eut,,o November 4 , 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Change Order No. 1 to an Agreement with Bio-Gro Corporation PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Change Order No. 1 to Bio-Gro Corporation for the application of additional lime softening residue. BACKGROUND fow On February 12 , 1997, the City Council awarded a contract to Bio- Gro for the land application of the lime softening residue generated by the Riverside Water Treatment Plant . Due to good weather conditions both in the spring and fall, Bio-Gro has been able to meet their contractual amount of land application of 20, 000 dry tons . They have approached us with the possibility of spreading more material as the farm community has accepted this material . As one cannot predict weather conditions in future years, it behooves us to take advantage of the good weather and remove as much material this year as possible . It is anticipated that an additional 4, 000 dry tons, at a cost of $49 . 33 per dry ton, can yet be removed this fall . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . OpLFINANCIAL IMPACT There are sufficient monies in the Water Department ' s cash reserve account to provide the requested funds . At a price of $49 . 33 per dry ton, spreading of an additional 4, 000 dry tons would cost $197, 320 . Monies would be transferred to account number 401-4002- 771 .45-99 to provide for this additional effort . r '11w fe- Change Order #1 to Bio-Gro November 4 , 1999 Page 2 Al( LEGAL IMPACT 1 This amendment would require an exception to the requirements of the procurement ordinance on the basis that this amendment is in the best interests of the City. ALTERNATIVES None . RECOMMENDATION It is recommended that the City Council approve granting Change Order No. 1 to Bio-Gro Inc. for an additional $197 , 320 . - •ectfully submitt , ror •Y cel Parker City Manager LED:mg tow