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HomeMy WebLinkAbout99-299 Resolution No. 99-299 RESOLUTION AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ARCHITECTURAL SERVICES AGREEMENT WITH GREG BERNA (19 S . Spring Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a First Amendment to Architectural Services Agreement on behalf of the City of Elgin with Greg Berna for architectural services under the Facade Improvement Program for the property located at 19 S . Spring Street, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: December 1, 1999 Adopted: December 1, 1999 Omnibus Vote : Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk RAGREE/FACADE . I9S Draft 11/10/99 FIRST AMENDMENT TO ARCHITECTURAL SERVICES AGREEMENT This Agreement made and entered into this 4JX day of November, 1999 , by and between the City of Elgin, an Illinois municipal corporation (hereinafter referred to as the "City" ) and Greg Berna, (hereinafter referred to as "Architect" ) . WITNESSETH WHEREAS, the City and Architect entered into an agreement dated November 6 , 1998 wherein Architect was to provide certain architectural services for improvements to the exterior of the facade of the building at 19 S . Spring Street, Elgin, Illinois (hereinafter referred to as the "Subject Agreement" ) ; and WHEREAS, the compensation to be paid for the architectural services in the Subject Agreement was an amount not to exceed $4 , 275; and WHEREAS, the time and monies allocated for the architectural services under the Subject Agreement were to be focused on the west facade on the building at 19 S . Spring Street ; and WHEREAS, during the course of the design development process for the west facade the owner of the property became interested in developing design alternatives for the east facade of the property as well and the City and the Architect desire to amend subject agreement to provide for additional architectural services relating to the east facade and to provide additional compensation to the Architect for such services . NOW, THEREFORE, for and in consideration of the mutual agreements set forth herein, and the mutual agreements set forth in the original subject agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows : 1 . That the Subject Agreement between the City and the Architect is hereby amended to expand the terms and scope of work for the architectural services to include design services for the east facade of the building at 19 S . Spring Street to include door and window replacement, tuckpointing, brick cleaning and exterior lighting. Compensation for the Architect ' s services originally in the amount of $4 , 275 shall be increased by an additional $4 , 275 to a total amount not to exceed $8 , 550 . 2 . That except as amended herein the original Subject Agreement between the City and the Architect dated November 6, 1998 shall remain in full force and effect . IN WITNESS WHEREOF, the parties have executed and entered into this agreement on the date and year first written above . CITY F ELGIN By Ci M ager Greg B na, Architect Attest : City Clerk �- -2- 49 Agenda Item No. City of Elgin November 03, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Amendment to the Architectural Services Agreement for a Facade Improvement Project at 19 South Spring Street PURPOSE The purpose of this memorandum is to present to the Mayor and members of the City Council an amendment to the Architectural Services Agreement with Greg Berna Architects for the facade improvement project at 19 South Spring Street . BACKGROUND On November 6 , 1998, Greg Berna Architects and the City of Elgin entered into a Professional Services Agreement for architectural services under the Facade Improvement Program for property located at 19 South Spring Street . The authorized expenditures for architectural services was $4, 275 . Time allocated for professional services was focused on the west facade . During the design development process for the west facade, Mr. Jones became interested in developing design alternatives for the east facade of the building as well. Mr. Berna did develop design options for the east (rear) facade of the building. In order to compensate for the additional services, the current agreement should be amended. The additional changes for Mr. Berna' s work for the east facade are $4, 275 . COM UNITY GROUPS/INTERESTED PERSONS CONTACTED None . I?rANCIAL IMPACT The additional fixed fee for providing the architectural services associated with the east facade project at 19 South Spring Street is $4, 275 . There are no available funds remaining in the Downtown Redevelopment Fund. It is proposed that unencumbered dollars within the Riverboat fund be utilized to fund this project and be replenished from the Downtown Redevelopment Fund after approval of the 2000 budget . A budget transfer will be required. Account number 350-0000-795 .78-99, project number 179543 , will be charged. Amendment to Architectural Services Agreement November 03 , 1999 Page 2 LEGAL IMPACT A contract amendment will need to be prepared. ALTERNATIVES 1 . Approve the proposal by Berna Architects to provide additional architectural services for a facade improvement project at 19 South Spring Street . 2 . Reject the proposal by Berna Architects to provide architectural services for a facade improvement project at 19 South Spring Street . RECOMMENDATION It is recommended that the proposal by Berna Architects for additional architectural services, at a fixed rate fee of $4 , 275, be approved. Re ectfully submit te Jo A. Parker City Manager RHM:amp