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Home My WebLink About99-253 Resolution No . 99-253 RESOLUTION AUTHORIZING ACCEPTANCE OF UNITED STATES DEPARTMENT OF JUSTICE FEDERAL LOCAL LAW ENFORCEMENT GRANT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin, Illinois hereby accepts the United States Department of Justice Federal Local Law Enforcement Grant in the amount of $97, 879 . BE IT FURTHER RESOLVED that the City of Elgin Gang and Drug Task Force be and is hereby appointed as the advisory board to consider and recommend to the City Council how such grant of $97 , 879 and the City of Elgin' s matching expenditure or $10 , 879 should be expended to reduce crime and improve public safety. BE IT FURTHER RESOLVED that Joyce A. Parker, City Manager, is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. sl Ed Schock Ed Schock, Mayor Presented: September 22 , 1999 Adopted: September 22 , 1999 Omnibus Vote : Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk I City of Elgin Agenda Item No. September 1, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Acceptance of Grant from the Bureau of Justice Assistance PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider acceptance of a grant from the U. S. Department of Justice, authorization of matching funds, and information to form an advisory board overseeing the grant . BACKGROUND The United States Department of Justice Bureau of Justice • Assistance has authorized a grant award to the City of Elgin for $97 , 879 to reduce crime and improve public safety. The grant is issued as a result of a Federal Local Law Enforcement Grant program and has specific requirements for the use of this money. The Grant requirements include : 1) Local match of $10, 875 . 2) Formation of an advisory board to consider how the money should be spent . The board must be comprised of representation from the following groups : a) Police Department b) Local prosecutor' s office c) Local court system d) Local public school e) Local nonprofit, educational, religious or community group active crime prevention or drug use prevention or treatment The Gang and Drug Task Force was used as the advisory board for the 1998 grant . 3) The program funds must be audited. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED • The City Council must appoint an advisory board if the funds are to be accepted. Grant from Bureau of Justice Assistance September 1, 1999 Page 2 �/- FINANCIAL IMPACT I� The local match of $10, 875 can be funded from the Police Department budget . The grant requires that a separate Fund and account be established. Additional audit work would need to be performed. by the City' s independent auditors at an estimated cost of $500 and can be funded from the grant funds . W_ /yr�•/` LEGAL IMPACT None . ALTERNATIVES The Mayor and members of the City Council may choose not to accept this grant . RECOMMENDATION It is recommended that the City Council authorize the Mayor to accept this grant and approve the necessary matching funds . It is • further recommended that the Gang and Drug Task Force be appointed as the advisory board to make a recommendation to the City Council for the expenditure of these funds . ectfully subm' ed, Q ' yce Parker City Manager JL/mf i HTrP://grants.ojp.usdoj.gov:8003/gms/pls...w_llebg_app?p_llebg_application_seq=1457 �ppl �a�i��lnforndon Jurisdiction: ELGIN CITY,KANE,IL Awaiting Other Jurisdiction: Approved: No Applicant ID: 121 PSOHB Compliance: Y PSOHB Reduced Award Amount: Revised Award Amount: Match Amount: 10875 Matching Funds Code: M1 Fiscal Month: Program Contact is: CEO Designee Program Contact Title: Deputy Chief Program Contact Prefix: Mr. Program Contact Last Name: James Program Contact Last Name: Lamkin Program Contact Addressl: Elgin Police Department Program Contact Address2: 151 Douglas Avenue Program Contact City: Elgin Program Contact State: IL Program Contact Postal Code: 60120 Program Contact Phone: 847-289-2762 • Program Contact Ext: 847-289-2762 Program Contact FAX: 847-289-2750 Program Contact Email: Financial Contact is: CEO Designee Financial Contact Title: Deputy Chief Financial Contact Prefix: Mr. Financial Contact Last Name: James Financial Contact Last Name: Lamkin Financial Contact Addressl: Elgin Police Department Financial Contact Address2: 151 Douglas Avenue Financial Contact City: Elgin Financial Contact State: IL Financial Contact Postal Code: 60120 Financial Contact Phone: 847-289-2762 Financial Contact Ext: 847-289-2762 Financial Contact FAX: 847-289-2750 Financial Contact Email: CEO Title: Mayor CEO Prefix: Mr. CEO Last Name: Ed CEO Last Name: Schock CEO Addressl: City of Elgin • CEO Address2: 150 Dexter Ct. CEO City: Elgin CEO Postal Code: 60120 CEO Phone: 847-931-5595 1 of 2 8/26/99 3:28 PM HTI'P:Hgrants.ojp.usdoj.gov:8003/gms/pls...w_Ilebg_app?p_llebg_application_seq=1457 CEO Ext: 847-931-5595 CEO FAX: 847-931-5610 • CEO Email: DESIGNEE Title: Deputy Chief DESIGNEE Prefix: Mr. DESIGNEE Last Name: James DESIGNEE Last Name: Lamkin DESIGNEE Addressl: Elgin Police Department DESIGNEE Address2: 151 Douglas Avenue DESIGNEE City: Elgin DESIGNEE Postal Code: 60120 DESIGNEE Phone: 847-289-2762 DESIGNEE Ext: 847-289-2762 DESIGNEE FAX: 847-289-2750 DESIGNEE Email: Federal ID Number: 366005862 Bank Name: Amcore Bank Bank Addressl: 1950 Big Timber Rd Bank Address2: Bank City: Elgin Bank State: IL Bank Postal Coder 60123 Bank Phone: 8476224231 Routing Number: 071900456 • Depositor Account Number: 0156567 Depositor Account Title: Bureau of Justice Grant Check Digit: Account Type: Checking Contact Bank Official: Lisa Stout Contact Bank Official Phone: 8476224231 CEO Date Signed: Lock Box: Interest Bearing: Y ................................................................................................................................................................... ..................... ............ ......... • 2 of 2 8/26/99 3:28 PM U.S.Department of Justice g e f Office of Justice Programs r Bureau of Justice Assistance Office of the Director woshington,D.C. 20531 September 30, 1999 Mr. Schock Mayor,Elgin City City of Elgin 150 Dexter Ct. Elgin,IL 60120 RE: Fiscal Year 1999 Local Law Enforcement Block Grants Program Dear Mr. Schock: I am pleased to inform you that I have approved the application for funding under the Bureau of Justice Assistance's(BJA)Fiscal Year 1999 Local Law Enforcement Block Grants(LLEBG) Program in the amount of$97,879 for Elgin City.The purpose of the LLEBG Program is to reduce crime and improve public safety.This Block Grant Award may be used for any of the .purpose areas described-in the statute. Enclosed you will find the Grant Award and Special Conditions documents.If you have any programmatic questions regarding this award,please contact BJA's State and Local Assistance Division at(202)514-6638. In addition,all financial questions regarding this award should be directed to the Office of the Comptroller,Customer Service Division at(800)458-0786. I look forward to a continuing partnership with Elgin City in furtherance of this important criminal justice program. Sincerely yours, Nancy E.Gist Director Attachments ,�7l�rF„TO, U.S.Department of Justice af Office of Justice Programs ^� e Office for Civil Rights Washington,AC 10531 September 30, 1999 Mr.Schock Mayor,Elgin City City of Elgin 150 Dexter Ct. Elgin,IL 60120 Dear Grant Recipient: Congratulations on your recent award. Because you have submitted Certified. Assurances that your agency is in compliance with applicable civil rights laws,this office has determined that you have met this requirement in the Department of Justice regulations governing recipients of Federal financial assistance(see 28 C.F.R.sec. 42.204,Applicants'Obligations). As Director of the Office for Civil Rights(OCR), Office of Justice Programs,I would like to offer you my assistance in completing the conditions of these Assurances,specifically Nos. 13, 14,and 15,as the grant goes forward. As you know,equal opportunity for the participation of women and minority individuals in employment and services provided under programs and activities receiving Federal financial assistance is required by law. Therefore,if there has been a federal or state court or administrative agency finding of discrimination against your agency,please forward a copy of such order or consent decree,as required by Assurance No. 14,to OCR at the U.S.Department of Justice,Office of Justice Programs,Office for Civil Rights,810 Seventh Street,N.W.,Room 5107,Washington, D.C.20531. Additional Instructions For Grantees Receiving$500,000 Or More: 1. In accordance with Assurance No. 15,each grantee that receives S500,000 or more(or 51,000,000 in an 18-month period),and has 50 or more employees,-must submit an Equal Employment Opportunity Plan(EEOP)within 60 days from the date of this letter to OCR at the above address. , 2 Alternatively,the grantee may choose to complete an EEOP Short Form,in lieu of sending its own comprehensive EEOP,and return it to OCR within 60 days of the date of this letter. This easy-to-follow EEOP Short Form reduces paperwork and preparation time considerably and will ensure a quicker OCR review and approval. The enclosed Seven-Step Guide to the Design and Development of an EEOP(which includes an EEOP Short Form)will assist you in completing this requirement. Please be reminded that the above requirements apply to primary grantees and to each 3. of their subgrantees or contractors that meet the criteria outlined in this letter. Therefore,all primary grantees should apprise subgrantees of these responsiblities and those meeting the criteria should send their EEOPs or EEOP Short Forms directly to the Office for Civil Rights within 60 days of the date of their award. NOTE: If agency has under 50 employees,regardless of amount of award,no EEOP is required;however,grantee must return applicable portion of Certification Form to OCR within 60 days. PURSUANT TO THE SPECIAL CONDITION REGARDING EEOPs GOVERNING THIS AWARD,RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED ASSURANCES AND MAY RESULT IN SUSPENSION OF DRAWDOWN OF FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFICE FOR CIVIL RIGHTS. Additional Instructions For Grantees Receiving$25,000 Or More,But Under$500,000: 4. Pursuant to Department of Justice regulations,each grantee that receives 525,000 or more and has 50 or more employees is required to maintain an Equal Employment Opportunity Plan(EEOP)on file for review by OCR upon request. (However,if the grantee is awarded 51,000,000 in an eighteen(18)month period, it must submit an acceptable EEOP to OCR.) Please complete the applicable section of the attached Certification Form and return it to OCR within 60 days of the date of this letter. NOTE: If agency has under 50 employees,regardless of amount of award,no EEOP is required;however,grantee must return applicable portion of Certification Form to OCR within 60 days. If you have already submitted an EEOP as part of another award from the Office of Justice Programs(OJP)or the Office of Community Oriented Policing Services(COPS)within this grant period,or if you have certified that no EEOP is required,it is not necessary for you to submit another at this time. Simply send a copy of the letter you received from OCR showing that your EEOP or certification is acceptable. r e Additional Instructions For Grantees Receiving Under$25,000: 5. A recipient of under$25,000 is not required to maintain or submit an Equal Employment Opportunity Plan(EEOP)in accordance with Assurance No. 15. No Certification is required. Instructions for All Grantees: 6. In addition,all recipients,regardless of their type,the monetary amount awarded, or the number of employees in their workforce,are subject to the prohibitions against discrimination in any funded program or activity. Therefore,OCR investigates complaints by individuals or groups alleging discrimination by a recipient of OJP funding;and may require all recipients,through selected compliance reviews,to submit data to ensure their services are delivered in an equitable manner to all segments of the service population and their employment practices 2 are in compliance with equal employment opportunity requirements. If you have any questions,please call OCR at(202)307-0690. Additional information and technical assistance on the civil rights obligations of grantees can be found at: http://www.ojp.usdoj.gov/ocr/. Sincerely, i Inez Alfonzo Haller Director,Office for Civil Rights cc: Grant Manager Financial Analyst z The employment practices of certain Indian Tribes are not covered by Title VI1 of the Civil Rights Act of 1964,42 U.S.C.sec.2000e. U.S.DEPARTMENT OF JUSTICE AWARD SV.bNi Opp " OFFICE OF JUSTICE PROGRAMS e OJP a BJA OJJDP GRANT PAGE 1 OF 5 car BJS NU OVC COOPERATIVE AGREEMENT +csncse CHECK APPROPRIATE BOX I.GRANTEE NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER:. 1999-LB-VX-8101 Elgin City City of Elgin 5.PROJECT PERIOD:FROM 10/01/1999 TO 09/30/2001 150 Dexter Ct. Elgin,IL 60120 BUDGET PERIOD:FROM 10/01/1999 TO 09/30/2001 IA.GRANTEE IRS/VENDOR NO. 366005863 6.AWARD DATE 09/30/1999 7.ACTION 2.SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 8.SUPPLEMENT NUMBER ' Initial Supplemental 2A.SUBGRANTEE IRSIVENDOR NO. 9.PREVIOUS AWARD AMOUNT 50.00 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD 597,879 FY 1999 Local Law Enforcement Block Grants(LLEBG)Program 11.TOTAL AWARD 597,879 12.SPECIAL CONDITIONS(Check,if applicable) THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED 4 PAGES 13.STATUTORY AUTHORITY FOR GRANT ❑ TITLE 1 OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C.3701,ET.SEQ.,AS AMENDED ❑ TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C.5601,ET.SEQ.,AS AMENDED VICTIMS OF CRIME ACT OF 1984,42 U.S.C.10601,ET.SEQ., PUBLIC LAW 98473,AS AMENDED OTHER(Specify): Omnibus Consolidated and Emergency Supplement Appropriations Act,1999(Public Law 105-277) M.FUTURE FISCAL YEAR(S)SUPPORT: SECOND YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: THIRD YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: 15.METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT YES ❑X NO AGENCY APPROVAL GRANTEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Nancy E.Gist,Director Ed Schock Bureau of Justice Assistance Mayor 17.SIGNATURE OF APPROVING OJP OFFICIAL 19.SIGNATURE OF AUTHORIZED GRANTEE 19A.DATE AGENCY USE ONLY 20.ACCOUNTING CLASSIFICATION CODES 21.1-18M14 FISCAL FUND BUD. DIV. L199008101 YEAR CODE ACT. OFC. REG. SUB. POMS X V LI 80 00 00 OJP FORM 4000/2(REV.587)PREVIOUS EDITIONS ARE OBSOLETE NSNT pp� U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION M `P, OFFICE OF JUSTICE PROGRAMS SHEET f OJP a BJA OJJDP a GRANT PAGE 2 OF 5 4�e BJS NU OVC F] COOPERATIVE AGREEMENT '�aT¢ee CHECK APPROPRIATE BOX PROJECT NUMBER: 1999-LB-VX-8101 AWARD DATE 09/30/1999 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2. The recipient agrees to comply with the organizational audit requirements of OMB Circular,A-133,Audits of States,Local Governments and Non-Profit Organizations,as further described in OJP's Financial Guide, Chapter 19. 3. The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty(20)days prior to public release. Any publications(written,visual,or sound),whether published at the recipient's or government's expense,shall contain the following statement:(NOTE:This excludes press releases,newsletters,and issue analysis.) "This project was supported by Grant No:1999-LB-VX-8101 awarded by the Bureau of Justice Assistance, Office of Justice Programs,U.S.Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S.Department of Justice." 4. The recipient agrees to provide information required for any national evaluation conducted by the U.S. Department of Justice. 5. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR 42.302),that is approved by the Office for Civil Rights,is a violation ofits Certified Assurances and may result in funds from the award being frozen,until such time as the recipient is in compliance. 6. The recipient agrees to provide and expend a 10 percent cash match(calculated as 1/9 of the Federal award amount)before the end of the 24 month grant expenditure period. The recipient is reminded that the matching funds are auditable under Special Condition#2,and will be binding to the recipient. 7. The recipient is required to establish a trust fund account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to expend the grant funds in the trust fund(including any interest earned)during the 24 month grant expenditure period. Grant funds(including any interest earned)not expended by the end of the 24 month period must be returned to the Bureau of Justice Assistance(BJA)along with the final submission of the Financial Status Report(SF-269A)by the end of the 27 month. OJP FORM 4000/2(REV.587)PREVIOUS EDITIONS ARE OBSOLETE U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION OSM�T urn 0�3! OFFICE OF JUSTICE PROGRAMS SHEET { O1P BJA O11DP ❑X GRANT PAGE 3 OF 5 BJS NU OVC ❑ COOPERATIVE AGREEMENT CHECK APPROPRIATE BOX PROJECT NUMBER: 1999-LB-VX-8101 AWARD DATE 09/30/1999 SPECIAL CONDITIONS CONTINUED 8. The recipient agrees,if the funds are used for the hiring and employing of new,additional law enforcement officers and support personnel,as described in the applicable purpose area of Subpart A section 101(a)(2),that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform non-administrative public safety service. 9. The recipient agrees,if the funds are used for the hiring and employing of new,additional law enforcement officers and support personnel,that the unit of local government will establish procedures to give members of the Armed Forces who,on or after October 1,1990,were or are selected for involuntary separation(as described in section 1141 of Title 10,United States Code),approved for separation under section l 174a or 1175 of such title,or retired pursuant to the authority provided under section 4403 of the Defense Conversion,Reinvestment,and Transition Assistance Act of 1992 (division D of Public Law 102484; 10 U.S.C. 1923 note),a suitable preference in the employment of persons as additional law enforcement officers or support personnel. 10. The recipient agrees,if funds are used for enhancing security or crime prevention,that the unit of local government-- (a)has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph(B)of section 101(a)(2),or any crime prevention programs that are established under subparagraphs(C)and(E)of section 101(a)(2),on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b)will conduct such an assessment with respect to each such enhancement or program;and (c)will submit to the BJA an annual written assessment report,via the Internet system. 11. The recipient agrees that prior to expenditure of any LLEBG funds,at least one(1)public hearing will be held regarding the proposed use(s)of the grant funds. The recipient must also provide verification to BJA of the public hearing. At the hearing,persons shall be given the opportunity to provide written and oral views to the recipient on the proposed use(s)of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. The recipient may not request a drawdown ofjunds until these requirements are met and Mejormal budget allocations are adopted by the recipient. 12. The recipient agrees that prior to expenditure of any LLEBG funds,a previously designated or newly established advisory board will meet to discuss the proposed use(s)of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations on the use(s)of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following; however,it may be broader: OJP FORM 4000/2(REV.587)PREVIOUS EDITIONS ARE OBSOLETE i � t U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION c�ysxt ors OFFICE OF JUSTICE PROGRAMS SHEET z 1:1 OJP Fx] BJA Ej O11DP F-1 GRANT PAGE 4 OF 5 BJS [] R NU OVC e� COOPERATIVE AGREEMENT CHECK APPROPRIATE BOX PROJECT NUMBER: 1999-LB-VX-8I01 AWARD DATE 09/30/1999 SPECIAL CONDITIONS CONTINUED a)the local police department or sheri ff s department; b)the local prosecutor's office; c)the local court system; d)the local school system;and e)a local nonprofit,educational,religious,or community group active in crime prevention or drug use prevention or treatment. The recipient may not request a drawdown of finds until these requirements are met and the formal budget allocations are adopted by the recipient. FOR LOUISIANA PARISH RECIPIENTS: The recipient agrees that prior to expenditure of dny LLEBG funds,a previously designated or newly established advisory board will meet to discuss the proposed use(s)of the grant funds. The recipient will designate the advisory board to make binding recommendations on the use(s)of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following; however it may be broader: a)the local police department or sheriffs department; b)the local prosecutor's office; c)the local court system; d)the local school system;and e)a local nonprofit,educational,religious,or community group active in crime prevention or drug use prevention or treatment. Tire recipient may not request a drawdown of funds until these requirements are met and the formal budget allocations are adopted by the recipient. OJP FORM 4000/2(REV.587)PREVIOUS EDITIONS ARE OBSOLETE U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION OFFICE OF JUSTICE PROGRAMS SHEET o > OJP a B1A n OJJDP a GRANT PAGE 5 OF 5 �+ ` F El BJS F-] NIJ [] OVC F] COOPERATIVE AGREEMENT e� CHECK APPROPRIATE BOX PROJECT NUMBER: 1999-LB-VX-8101 AWARD DATE 09/30/1999 SPECIAL CONDITIONS CONTINUED 13. The recipient has certified it is in compliance with the Public Safety Officers'Health Benefits Provision of the Omnibus Consolidated and Emergency Supplement Appropriations Act for 1999 and agrees to remain in compliance during the life of the award.-This provision requires that the unit of local government which employs a public safety officer(as defined by section 1204 of Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended)to afford such public safety officer who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or hot pursuit(as such terms are defined by State law)with the same or better level of health insurance benefits at the time of retirement or separation as they received while on duty. If the recipient demonstrates noncompliance during the life of the award, 10 percent of the award amount must be returned to BJA. 14. Criminal Intelligence Systems operating with support of Federal funds,must comply with 28 CFR,Part 23,if the recipient chooses to implement this project. 15. At the Request for Drawdown,the recipient must submit to BJA a budget for approved purpose area allocations via the Internet system. 16. The recipient agrees this award document constitutes the obligation of Federal funds for use by the recipient in execution of the program or project covered by the award. Such obligation may be terminated without further cause if the recipient fails to affirm its timely utilization of the award by accepting the award and special conditions within 45 days from the date of the award. 17. The recipient agrees to one 24 month obligation and expenditure period that will begin on the day of the recipient's submission of a Request for Drawdown through the Internet system. All funds must be expended by the end of this 24 month period with no exceptions. Six months from the date of the beginning of the expenditure period,the recipient agrees to submit a semiannual progress report through the Internet system,and to report every six months until all funds are expended or the grant period ends. GRANTEE ACCEPTANCE OF SPECIAL CONDITIONS