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Home My WebLink About99-219 Resolution No. 99-219 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH SEAGREN/SHALES, INC. FOR THE AIRLITE STREET WATER TREATMENT PLANT IMPROVEMENT PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Seagren/Shales, Inc . for the Airlite Street Water Treatment Plant Improvement Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: August 11, 1999 Adopted: August 11, 1999 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ELGIN,ILLINOIS WATER WORKS IMPROVEMENTS CONTRACT NO. 8 AIRLITE WATER TREATMENT PLANT IMPROVEMENTS CITY PROJECT 409531 CHANGE ORDER NO. 1 SCOPE This Change Order No. 1 adjusts the Contract Price and Contract Times to account for additions, deletions, and modifications as indicated below: BASIS FOR CHANGE CO1-1 Electrical Modifications. Perform seven electrical modifications as described in Change Order Authorization No. 1. Refer to Black & Veatch letter dated June 30, 1998. CO1-2 PLC Enclosure and Pole Modifications. Modify the PLC enclosures for PLC-13 and PLC-14, provide an aluminum pole in lieu of a wood pole at Sleepy Hollow No. 1, and revise the location of a wood antenna pole at Sleepy Hollow No. 2 as described in Change Order Authorization No. 2. Refer to Black & Veatch letter dated August 3, 1998. CO1-3 Chart Recorder Deletion. Delete the circular chart recorders and accessories to be provided with each chlorine residual analyzer, as described in Black& Veatch letter dated July 16, 1998. CO1-4 Wash Water Pipe Replacement. Replace a portion of the existing,corrosion- damaged 12-inch wash water supply pipe in the basement area. CO1-5 Electrical Automation Modifications. Perform twelve instrumentation, control and electrical modifications as described in Seagren/Shales letter dated March 16, 1999 and Union Electric Company, Inc. letter dated March 10, 1999. CO1-6 Chlorine Analyzer Addition. Furnish and install two new chlorine analyzers in the boiler room. Refer to Seagren/Shales letter dated March 16, 1999. CO1-1 Elgin#5/as Contra8.doc r CO1-7 PLC/Radio Control Panel Installation. Install a new PLC/radio control panel for existing remote Well No. 5A. The equipment shall be furnished by others under a separate City project. The equipment and material furnished includes a Programmable Logic Control (PLC), with strip heaters and air conditioning equipment, a radio, up to 50 feet of 2 inch helliax cable, yagi antenna, and panel drawings. Furnish and install a wood antenna pole for installation at the yagi antenna. Refer to Seagren/Shales letter dated March 16, 1999. CO1-8 Filter Gallery Painting. Provide a credit for omitting the painting of copper water tubing and electrical conduit in the filter gallery. Refer to Seagren/Shales letter dated February 22 and May 24, 1999. CO1-9 Extension of Project Milestones and Contract Times. The Project Milestones and the Contract Times shall be extended as indicated below due to the performance of the additional work items indicated in this change order under Item CO1-1 and CO1-5 through CO1-7. The Project Milestones for Substantial Completion of all control system and communication system equipment furnished by Owner and of uninterruptible power supply system shall be extended 35 calendar days from August 3, 1998 to September 17, 1998. The Contract Time for Substantial Completion shall be extended 131 calendar days from September 30, 1998 to January 29, 1999. The Contract Time for Final Completion of all work except installation of Well 5A PLC and associated equipment shall be extended 153 calendar days from October 30, 1998 to April 1, 1999. These additional work and weather related time extensions are granted without assessment of liquidated damages. Change Order No. 1 is necessary and proper due to the following: • The above changes were not anticipated, for the reasons listed, at the time the contract with Seagren/Shales, Inc.was authorized. • It is in the best interest of the Owner to approve the above changes. • These changes are germane to the intent and scope of the original contract. CO1-2 Elgin#5/as Contra8.doc r CHANGES IN CONTRACT AMOUNT Adjustments to the Contract Price resulting from the aforementioned items shall be the following negotiated lump sum prices covering all compensation due for the work: Item Add Deduct CO1-1 Electrical Modifications $1,784.00 --- C01-2 PLC Enclosure and Pole Modifications $5,006.00 --- C01-3 Chart Recorder Deletion --- $2,305.00 CO1-4 Wash Water Pipe Replacement $4,330.00 --- C01-5 Electrical Automation Modifications $14,117.00 --- C01-6 Chlorine Analyzer Addition $9,592.00 --- C01-7 PLC/Radio Control Panel Installation $5,012.00 --- C01-8 Filter Gallery Painting --- $2,545.00 CO1-9 Extension of Project Milestones and Contract Times --- --- Subtotal $39,841.00 $4,850.00 Total Net Contract Adjustment - Change Order No. 1,Add $34,991.00 The net change to the Contract Price is summarized as follows: Original Contract Price $632,200.00 Change Order No. 1,Add $ 34,991.00 $667,191.00 CO1-3 Elgin#5/as Contra8.doc ACCEPTANCE The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other provisions of the Contract remain unchanged. SEAGREN/SHALES, INC. CITY OF ELGIN, ILLINOIS (Con . tor) (Owner B - B w ' By: •' • y' / a-1,-- Date: CI"?9 : X714797 CO1-4 Elgin#5/as Conira8.doc . Gi OF`<CW, Agenda Item No. City of Elgin July 16 , 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Authorization of Change Order No. 1, Final Payment and Acceptance of Airlite Street Water Treatment Improvement (Section I) project PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorizing execution of change order No. 1, Final Payment and acceptance of the Airlite Street Water Treatment Plant Improvements, completed by Seagren/Shales Inc. BACKGROUND On May 13, 1998 the City Council awarded a contract for the construction of Airlite Street Water Treatment Plant Improvements (Section I) to Seagren/Shales, Inc. , Elgin. (01.6- Change order No. 1 consists of nine items, including electrical modifications, programmable logic controller (PLC) enclosure and pole modification, chart recorder deletion, wash water pipe replacement, electrical automation modifications, chlorine analyzer addition, PLC/Radio control panel installation, filter gallery painting, and extension of contract times. These change order items were necessary to properly complete the project and to further improve operations of the Airlite Water Treatment Plant . Change order No. 1 (attached) adjusts the contract amount for the following additions and modifications : Item Description Add Deduct C01.1 Electrical Modifications $ 1,784.00 CO1.2 PLC Enclosure and Pole Modifications $ 5,006.00 C01.3 Chart Recorder Deletion $2,305.00 CO1.4 Wash Water Pipe Replacement $ 4,330.00 C01.5 Electrical Automation Modifications $14,117.00 C01.6 Chlorine Analyzer Addition $ 9,592.00 C01-7 PLCJRadio Control Panel Installation $ 5,012.00 CO1-8 Filter Gallery Painting ••- $2,545.00 CO1.9 Extension of Project Milestone and Contract Time Subtotal $39,841.00 $ 4,850.00 Total Net Contract. Change Order No. 1, Addition $34,991.00 • Airlite Water Treatment Plant Improvements July 16, 1999 Page 2 All items were reviewed and approved by the Project Leadership Team. The team felt that these changes were in the City' s best interests and that the City is getting the best value for these items . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Project Leadership Team 27,14%--FINANCIAL IMPACT Funding Sources 395.4000.795 396.4000.795 398.4000.795 420.0000.771 92-36 93-36 93-36 92-36 Totals Budget $415,000 $ 25,000 $430,000 $425,000 $1,295,000 Payments: Black&Veatch ( 341,532) ( 25,000) ( 134,999) ( 501,531)* Copley News ( 246) ( 246) SeagrenlShales ( 429,754) ( 186,641) ( 616,395) Balance Available $ 73,468 - $103,360 $ 176,828 * Includes engineering services for both Sections 1 and 2 improvements . Section 2 improvements are budgeted for 2000 ($1 . 38 million) . Change Order No. 1 will increase the contract with Seagren/Shales by $34, 991, totaling final payment at $50, 796 . Sufficient funding is available within the project budget and should be charged accordingly. WM/LEGAL IMPACT one. ALTERNATIVES None . r- Airlite Water Treatment Plant Improvements July 16, 1999 Page 3 RECOMMENDATION It is recommended that the members of the City Council authorize the execution of change order No. 1 in the amount of $34, 991 . 00 and accept the completed Airlite Water Treatment Plant Improvement (Section I) project, and authorize the final payment of $ 50, 796 . 00 to Seagren/Shales, Inc. R-spectfully su itted, •yce A. Parker City Manager Attachment r r BLACK & VEATCH 8400 Ward Parkway Black&Veatch Corporation P.O.Box 8405 Kansas City,Missouri 64114 USA Tel:(913)458-2000 Elgin,Illinois B&V Project 31264.428 Water Works Improvements B&V File B-1.1 Contract No. 8 -Airlite WTP Improvements June 1, 1999 Mr. Peter Bityou Water Operations Engineer City of Elgin 150 Dexter Court Elgin, Illinois 601220-5555 Subject: Change Order No. 1 Dear Peter: Enclosed for your consideration is a copy of Change Order No. 1 for the Airlite Water Treatment Plant Improvements project. This change order includes eight work items and a time extension. Change Order No. 1 results in a net increase of$34,991.00 in the Contract Price. The following is a brief description of the change order items which are included in this Change Order No. 1. Items CO1-1. Electrical Modifications. This item includes completion of seven electrical modifications as described in Change Order Authorization No. 1 including modification of the enclosure for PLC-4, routing of 1-inch PVC conduit from the boiler room to Valve Vault B, modification of the conductor cable type for the filter gallery, deleting conduit from the radio building to the Airlite water tower, deleting a new antenna pole at Lyle Avenue, relocating LPC and LPC transformer from the generator/transformer room to the electrical room west wall, and consolidating conduit for filter wiring for similar systems. Item CO1-2. PLC Enclosure and Pole Modifications. This item includes modifying the PLC enclosures for PLC-13, and PLC-14, providing aluminum pole in lieu of a wood pole at Sleepy Hollow No. 1, and revising the location of a wood antenna pole at Sleepy Hollow No. 2 as described in Change Order Authorization No. 2 and requested by City Staff. the imagine•build company" • Mr. Peter Bityou Page 2 jok B&V Project 31264.428 June 1, 1999 Item CO1-3. Chart Recorder Deletion. This item includes the deletion of the circular chart recorders and accessories to be provided with each chlorine residual analyzer. Those recorders were determined to be unnecessary as the data can be collected by the corresponding PLC. Item CO1-4. Wash Water Pipe Replacement. This item includes replacing a portion of the existing, corrosion-damaged 12-inch wash water supply pipe in the basement area as requested by City staff. Item CO1-5. Electrical Automation Modifications. This item includes performing thirteen electrical modifications as described in Union Electric Company, Inc. letter dated March 10, 1999 as required by conditions encountered in the field. The items include troubleshooting the analog loop for the Airlite elevated tank elevation signal, adding shielded cable for the existing transmitter in the boiler room for filter influent level signal, wiring D.O. and D.I. points for the main wash pump and surface wash pumps, tracing cables for chlorine pacing, providing 24 VDC power to fourteen existing A.I. points, rewiring switches on the front of the existing SCP, troubleshooting wiring and adding D.O. and D.I. points for the west zone separation valve, adding a D.O. point for blow-down relay and tracing wires in SCP and routing wire from PLC-4 to spare point, relocating existing flash mixer start-stop and pilot light at SCP, mounting and winding two new chlorine analyzers in the boiler room, providing new breaker and starter and wiring for small air compressor, tracing wiring for Lyle Avenue and providing relays and contact blocks, and verifying existing points and filter valves. Item CO1-6. Chlorine Analyzer Addition. This item covers furnishing and installation of two new chlorine analyzers in the boiler room to measure residual in the clearwell influent and effluent as requested by City staff. Item CO1-7. PLC/Radio Control Panel Installation. This item covers installation of a new PLC/radio control panel for existing remote Well No. 5A and furnishing and installing a wood antenna pole for installation of the yagi antenna. The equipment will be furnished under the Riverside WTP Expansion project. The equipment and material furnished includes a Programmable Logic Control (PLC), with strip heaters and air conditioning equipment, a radio, up to 50 feet of/z inch helliax cable, yagi antenna, and panel drawings. Item CO1-8. Filter Gallery Painting. This item was not in the previous draft of Change Order No. 1, but covers the credit for omitting the requirement for painting of copper tubing and electrical conduit in the filter gallery. These items will be painted at a later date, outside of this contract, when the filter gallery walls are painted. The total credit of$2,545 Jd103/ams Airlite WTP ImprovementsChgordl rik Mr. Peter Bityou Page 3 B&V Project 31264.428 June 1, 1999 reflects Seagren/Shales credit proposals of$1,750 and $675, respectively, plus an additional deduction of 5% for the associated overhead and profit markup. Item CO1-9. Extension of Contract Times. This item covers the extension of Contact Times due to the performance of additional work items indicated in this change order under items CO1-1 and CO1-5 through CO1-7. The substantial Completion and Final Completion Contract Times have been extended to account for these impacts on the project progress. Our recommendation regarding extension of Contract Time is discussed under separate correspondence. By copy of this letter, we will forward five copies of the proposed change order to Seagren/ Shales, Inc. for their execution. They will sign and date each copy and then deliver all five copies to you for final consideration, processing and distribution. If you concur, we suggest this change order be placed on the next City Council Meeting agenda ra, for consideration. If approved, please distribute executed copies of the change order as follows: City of Elgin (2 copies), Seagren/Shales (1 copy),Pete Boysen (1 copy) and Robert Renfrow (1 copy). Please contact us if you have any questions regarding this change order. Very truly yours, BLACK& VEATCH CORPORATION Robert D. Renfrow Project Manager jdl/as Enclosure cc: Mr. Pete Boysen,w/enclosure Mr. Rick Hyatt w/enclosure idlO3kd/ams Airlite WIT ImprovementsChgordl