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Home My WebLink About99-204 Resolution No. 99-204 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH MARTAM CONSTRUCTION, INC. FOR THE SOUTH MCLEAN LIME RESIDUE DISPOSAL FACILITIES EXPANSION PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Martam Construction, Inc . for the South McLean Lime Residue Disposal Facilities Expansion Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 28, 1999 Adopted: July 28, 1999 Omnibus Vote : Yeas 5 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk r .� ELGIN,ILLINOIS WATER WORKS IMPROVEMENTS SOUTH MC LEAN LIME RESIDUALS DIPOSAL FACILITIES EXPANSION CITY PROJECT 409539 CHANGE ORDER NO. 1 SCOPE This Change Order No. 1 adjusts the Contract Time to account for inclement weather as indicated below: BASIS FOR CHANGE CO1-1 Extension of Contract Times. The Contract Time for Substantial Completion of Cell No. 5 shall be extended as indicated below due to impacts of inclement weather that occurred during late August and early September 1998. Construction of lagoon Cell No. 5 was not completed by the Substantial Completion Date of September 15, 1998 due to the impacts of inclement weather that occurred during the months of August and September. The Contract Time for Substantial Completion of Cell No. 5 shall be extended 6 calendar days from September 15, 1998 to September 21, 1998. This weather related time extension is granted without assessment of liquidated damages. Change Order No. 1 is necessary and proper due to the following: • The above changes were not anticipated for the reasons listed, at the time the contract with Martam Construction, Inc. was authorized. • It is in the best interest of the Owner to approve the above changes. • These changes are germane to the intent and scope of the original contract. CO1-1 Elgin#5/as South McLean Lime Chgordl.doc CHANGES IN CONTRACT AMOUNT No adjustment to the Contract Price shall be made resulting from the aforementioned item. ACCEPTANCE The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other provisions of the Contract remain unchanged. MARTAM CONSTRUCTION, INC. CITY OF ELGIN, ILLINOIS (Contractor) (Owne } Zd .� 7 �f� By: w�, By: 'a..c r _ _ 2 y Date: 4//)5199 By: cA5t7 CO1-2 Elgin#5/as South Mclean Lime Chgordl.doc OF` °",aM Agenda Item No ' City of Elgin g '�RdTED FED'- July 7, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Change Order No. 1, Final Payment and Acceptance South McLean Lime Residue Disposal Facilities Expansion Project PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City council with information to consider authorizing Change Order No. 1, final payment and acceptance of the South McLean Lime Residuals Disposal Facilities expan- sion project, completed by Martam Construction, Inc . BACKGROUND On July 8 , 1998 , the City Council awarded a contract for the construction of the South McLean Lime Residuals Disposal Facilities expansion project to Martam Construction, Inc . The project was satisfactorily completed by Martam Construc- tion, Inc . in accordance with the plans and specifications prepared by Black and Veatch. Change Order No . 1 (copy attached) consists of one item which includes an extension of contract times due to inclement weather and involves no adjustment in the contract price . Original Contract Amount $989, 000 . 00 Previous Payments $939, 550 . 52 Change Order No. 1 $ 00 . 00 Final Payment $ 49, 449 .48 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Project Leadership Team r Change Order No. 1/South McLean Lime Residue Disposal July 7, 1999 Page 2 J 1c_ FINANCIAL IMPACT / The project can be accounted for as follows : Project number 409539 Budget account number 3984000-795 . 92-41 Expenses to Date $1, 025, 000 . 00 Martam Construction, Inc . (862 , 708 . 58) Black and Veatch (108 , 379 . 30) Copley Newspaper ( 136 . 83) Difference $ 53 , 775 . 29 Budget account number 397-4000-795 . 92-41 Expenses to Date $ 76 , 845 . 00 Terracon ( 2 , 821 . 00) Martam Construction, Inc . (76 , 841 . 94) Difference $ ( 2 , 817 . 94) Project Balance $ 50 , 957 . 35 Funds are available for the final payment of $49, 449 . 48 in account number 398-4000-795 . 92-41 . LEGAL IMPACT ' None . ALTERNATIVES None . RECOMMENDATION It is recommended that the members of the City Council author- ize the execution of Change Order No . 1, accept the completed South McLean Lime Residuals Disposal Facilities expansion project, and authorize the final payment of $49, 449 .48 to Martam Construction, Inc . Re •ectfully submit , Jayte A. Parker City Manager LED: PLB :mg Attachment r ELGIN, ILLINOIS WATER WORKS IMPROVEMENTS SOUTH MC LEAN LIME RESIDUALS DIPOSAL FACILITIES EXPANSION CITY PROJECT 409539 CHANGE ORDER NO. 1 SCOPE This Change Order No. 1 adjusts the Contract Time to account for inclement weather as indicated below: BASIS FOR CHANGE CO1-1 Extension of Contract Times. The Contract Time for Substantial Completion of Cell No. 5 shall be extended as indicated below due to impacts of inclement weather that occurred during late August and early September 1998. Construction of lagoon Cell No. 5 was not completed by the Substantial Completion Date of September 15, 1998 due to the impacts of inclement weather that occurred during the months of August and September. The Contract Time for Substantial Completion of Cell No. 5 shall be extended 6 calendar days from September 15, 1998 to September 21, 1998. This weather related time extension is granted without assessment of liquidated damages. Change Order No. 1 is necessary and proper due to the following: • The above changes were not anticipated for the reasons listed, at the time the contract with Martam Construction, Inc. was authorized. • It is in the best interest of the Owner to approve the above changes. • These changes are germane to the intent and scope of the original contract. r CO1-1 Elgin/5/as South McLean Lime Chgordl.doc CHANGES IN CONTRACT AMOUNT No adjustment to the Contract Price shall be made resulting from the aforementioned item. ACCEPTANCE The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other provisions of the Contract remain unchanged. MARTAM CONSTRUCTION, INC. CITY OF ELGIN, ILLINOIS (Contractor) (Owner) By: Zdc✓4r By: Date: //9 /99 By: rik r CO1-2 ElginIS/as South Mclean Lime Chgordt.doc Acol v CERTIFICATE OF LIABILITY INSURANC R DATE(MM/DD/YY) SR 04/05/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Columbian Agency HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 1005 Laraway Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. New Lenox IL 60451 Phone: 815-485-4100 INSURERS AFFORDING COVERAGE INSURED INSURER A: AMERISURE COMPANIES INSURER B: AMERICAN INTERNATIONAL GROUP Martam Construction, Inc. INSURER C: KEMPER GROUP & Martam Leasing, Inc. 1200 Gasket Dr. INSURER D: Elgin IL 60120 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE POLICY NUMBER POLICY MM DD/YY)EFFECTIVE PATE(MM/DD/YY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A I X I COMMERCIAL GENERAL LIABILITY EXP-CPP1312 9 90 04/01/99 04/01/00 FIRE DAMAGE(Any one fire) $ 300,000 CLAIMS MADE X OCCUR MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER; PRODUCTS-COMP/OP AGG $2,000,000 POLICY PRO- JECT JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT A X1ANYAUTO EXP-CA1312989 04/01/99 04/01/00 (Ea accident) —51,000,000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $5,000,000 B - 1 OCCUR CLAIMS MADE EXP-BE3577269 04/01/99 04/01/00 AGGREGATE $5,000,000 ^ $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND X TO RY Y LIMITS OM-E R TORY EMPLOYERS'LIABILITY A EXP-WC1312991 04/01/99 04/01/00 E.L.EACH ACCIDENT $ 500,000 OFFICERS ARE INCLUDED E.L.DISEASE-EA EMPLOYEE $ 500,000 E.L.DISEASE-POLICY LIMIT $ 500,000 OTHER C EQUIPMENT FLOATER 3AT526690-01 04/01/99 04/01/00 $ 1,000 DEDUCTIBLE DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS PLEASE SEE THE REVERSE SIDE OF THIS CERTIFICATE TO EXPLAIN THE COVERAGES FOR THE FOLLOWING PROJECT: SOUTH MCLEAN LIME RESIDUALS DISPOSAL FACILITIES EXPANSION CERTIFICATE HOLDER Y ADDITIONAL INSURED;INSURER LETTER: CANCELLATION ELGINCI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN CITY OF ELGIN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL ATTN: CITY CLERK 150 DEXTER COURT IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR ELGIN IL 60120 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE R. LEE MCWETHY ACORD 25-S(7/97) " ACORD CORPORATION 1991 BUILDERS' P'SK COVERAGE DECLARATIONS COMMERCIAL h AND MARINE COVERAGE FART NAMED INSORED EFFECTIVE DATE POLICY NUMBER MARTAM CORPORATION 07/02/98 IM 1313848 AMOUNT OF INSURANCE RATE PREMIUM ❑ Reporting Form $989000 .18 $ 1780 OUR LIABILITY SHALL NOT EXCEED THE LIMITS SHOWN FOR COVERED PROPERTY, COVERAGES AND LIMITS:We cover that part Rate: $.18 Premium: $ 1780 Deductible: $2500 Co-Insuran =• 100 overed Locations" 1 Limit Per Location 1 SOUTH MCLEAN LINE RESIDUALS DISPOSAL FACILITY EXPANSION $989000 3 LIMITS ON COVERED PROPERTY LIMITS PREMIUM FOR COVERAGE 1. Structures at the"job site": Building 1. $989000 $ INCL Building 2. $ $ Building 3. $ $ Building 4. $ $ Building 5. $ $ 2. Materials and supplies while a. in transit: $ 500,000 $ INCL b. in temporary storage: $ 500,000 $ INCL 3. Maximum Limit for all locations $ $ 4. Loss of Rental Income $ Monthly Limit $ Total Limit 5. Additional Expense $ Monthly Limit for"Soft Costs" $ Total Limit $ Months Time Limit 6. Coverage Options: See below for specific Limits(s)and Deductible(s)for any Coverage Options provided. Coverage Option Loc. No. Limit Deductible Premium DEDUCTIBLE: We will pay the amount of loss"or damage in excess of the Deductible of$ , up to the applicable limit. Rental Income under Item 4 under Limits on Covered Property:We will pay only the covered"loss"amount of rental income which occurs after the first days of delay beyond the projected completion date. CO-INSURANCE You must maintain a minimum coverage amount for each described building or structure. This minimum coverage amount is the full replacement value of the described building or structure. If the coverage amount at the time of "loss" is less than the minimum coverage amount, we will pay only a part of a "loss". Our part of the "loss" will be determined by dividing the coverage amount stated for each building or structure in this Declarations page by 100% of the replacement value of the described building or structure. This percentage will be applied to the final adjusted "loss" to determine the amount that we will pay. TAX OR SURCHARGE: SEE COMMON DECLARATIONS PAGE TOTAL ANNUAL PREMIUM-THIS COVERAGE $ 1780 M 21 85 06 97 N ENDT A ADDITIONAL NAMED INSUREDS MARTAM CONSTRUCTION, INC. AND MARTAM LEASING, INC. AND CITY OF ELGIN BLACK AND VEATCH, LLP PRAIRIE GROUOP ENGINEER ENGINEERS CONSULTANT AND ANY AND ALL SUBCONTRACTORS,AS THEIR INTEREST MAY APPEAR �r