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HomeMy WebLinkAbout99-170 Resolution No. 99-170 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH DAHLQUIST AND LUTZOW ARCHITECTS, LTD. FOR ARCHITECTURAL SERVICES UNDER THE FACADE IMPROVEMENT PROGRAM (53-63 Douglas Avenue) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Dahlquist and Lutzow Architects, Ltd. for architectural services under the Facade Improvement Program at 53-63 Douglas Avenue, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: June 23 , 1999 Adopted: June 23 , 1999 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk AGREEMENT This Agreement made and entered into this 19th day of June, 1999, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as the "City) and Dahlquist and Lutzow Architects, Ltd. , (hereinafter referred to as "Architect") . WITNESSETH WHEREAS, the City has agreed as part of its Facade Improvement Program to assist in improvements to the exterior of the facade of the building at 53 -63 Douglas Avenue, Elgin, Illinois; and WHEREAS, Architect has submitted a proposal for the requested improvements to the exterior facade of the building at 53 -63 Douglas Avenue to include removal of west elevation metal siding, exterior masonry cleaning and tuckpointing, cornice repairs, storefront restoration and window reopening, all as set forth in the Standard Form of Agreement Between Owner and Architect attached hereto as Exhibit 1 . NOW, THEREFORE, for and in consideration of the mutual agreements set forth herein and in the attached Standard Form of Agreement Between Owner and Architect attached hereto as Exhibit 1, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows : 1 . That the foregoing recitals are incorporated into this agreement in their entirety. 2 . That the Architect is hereby retained by the City of Elgin to perform architectural services consisting of improvements to the exterior facades of the building at 53 -63 Douglas Avenue to include removal of west elevation metal siding, door and window replacement, tuckpointing, brick cleaning, signage, exterior lighting and restoration of Architectural Features . The terms and scope of work for the architect services shall be as set forth in Exhibit 1 attached hereto. Compensation for the Architects ' services shall be the total amount not to exceed $7 , 500 . 00 3 . That Article 7 as set forth in the attached Exhibit 1 entitled "Arbitration" is hereby deleted in- its entirety. 4 . That in the event of a conflict between this form agreement and Exhibit 1 attached hereto the terms of this form agreement shall control . 5 . That this agreement constitutes the entire agreement between the parties hereto and may not be amended without the express written agreement executed by the parties hereto. IN WITNESS WHEREOF the parties have executed and entered into this agreement of the date and year first written above . CITY OF ELGIN DAHLQUIST AND LUTZOW ARCHITECTS, LTD. By City Manager ATTEST: &4un� &Lec�' City Clerk FIPBERNA/COWMEMO. 99/JAN13 H E A „I E R I C A N I N S T I T U T E O F A R C H I T E C T S f � a EXHIBIT 1 231 DOUGLAS AVENUE AIA Doccrmenc 8141 Standard Form of Agreement Between owner and Architect 1987 EDITION THlS DOCUILIENT HAS !ltiIPOR�ITH RESPECTOTO ITS COMPLETION CONSULTATION UOR NIODIFICATIO��". AN ATTORNEY IS ENCOURAGE AGREEMENT 00 �9�1{ day of June in the year of made as of the Nineteen Hundred and ninety-nine BETWEEN the Owner: The City 0 Elgin, Illinois, a municipal corporation. ffarne and address) 150 Dexter Court Elgin, IL 60120-5555 and the Architect: Dahlquist & Lutzow Architects, Ltd. , an Illinois (Na»feand address) limited partnership (hereinafter referred to as "Architect") , 462 North McLean Boulevard, Elgin, IL 60123 For the following Project: Include detailed description of Project, location, address and Sc00e.) The project involves improvements to the exterior facades of the building at 53-63 Douglas Avenue. In general, areas of attention are to include painting, OTuav- pointing, brick cleaning, signage, door and window replacement, exterior lighting and restoration of architectural features. The owner and Architect agree as set forth below. Copy $ �G'yhin ro3, D.C. 20006. Rcoroduction Of the miccrisl hcrcin or substznti;t ri ht 1917, 1926, 1943, 1931, 1913. 1935. 1961, 1963. 1966, 1967, t970, 1974, 1977.©1987 by The?mcric-an tttititutc of Archiccccs, 1733 Nvv York .kvcnuc, �.�oc Washing con. of its provisions without a'rittcn ocrmissian of the r11�violltti the copyright hn's of the Uniccd Sates and will c subjccc to lcgsl prosccucion. � R_E.tENT • FOG`TE_NTH EDITION AiA' ©19s" gjal-19Sr j c Ala OOCUMENT 0141 • OWNER-ARCHcITECT TG vE� 1.0�\{v.`\UE N W �•,{SHINGT0S.D C.2CCOu THE A>IERICAN INSTITUTE OF ARCHIT_CTS,t 35 . ...„.- -__...,..ti.i��.•�+1.<nhiac:to Iraal oraseCUflOn. aTEFR-i\/1S AND CONDITIONS OF AGREENIENT BETWEEN OWNER AND ARCHITECT schedule or construction budget, (he Architect shall prepare, ARTICLE 1 for approval by the Owner, Design Development Documents ARCHITECT'S RESPONSIBILITIES the size a or nd d characccc Of ocher documents is co arChicectaal,strruc 1.1 ARCHITECT'S SERVICES curs!, mechanical and electrical sysccros, materials and such ocher elements as may be appropriate. 1.1.1 The Archicece's services consist of those services Per- 2.3.2 The Archicece shall advise chc Owner or=y adjustments formed by the Architect, Architect's employees and Architect's consultants as enumerated in Articles 2 and 3 of this Agreement co chc prdimjnarf csc Hatt of Consuuccion Cost. and any ocher services included in Article l2. 1.1.2 The Archiccc('s services shall be performed as c, - 2.4 CONSTRUCTION DOCUMENTS PHASE tiously as is consistent with professional skill and Ca 2.4.1 the 2 4.1 Based on chc approved Design Dcvcicpmcnt OOcu- Orderly progress of the Work. Upon request of chc O mencs and any r.:rchcr adjustments in chc scoec or quality Of Architect shall submit for the Owner's aporoval a S&cdute for the Projccc or in chc conscn ccion budgcc auchorz--d by chc the performance of the Architect's scrfices which may be adjusted as the Project proceeds, and shall include alloandfos Owner, the.uc ticcct shall prepay, for approval by chc Quncr,Spccirica for periods of time required for the Owner's review and for Constse cing forth u n d s consisting c n ncs for chc construe- 3 aporoval of submissions by authorities having jursdicuon over (ion of the Project. chc Project. Time limits established by this schedule aeoroved 2.4.2 The Architect shall a.55isc the Owner in the prcparacion of by the Owner shall not,except for resonable cruse.be e•'(crded the necessary bidding information, bidding forms, chc Condi- by the Architect or Owner. 1.1.3 The services covcrd by this Agreement arc subject co dons of the Contract,and the form of Agrrmcnt bctwrn the Qwncr and COnt-:CCCr- chc time limitations corimincd in Subparagraph 11.5•!• • 2.4.3 The Architect shall advise chc Owner of any adjustmens to previous prcLm;-ra.•y cst[maces of COnscruccon Cost indi- ARTICLE 2 eaced by Ci,,anges in-cq.uiremcr1rs or general rT1 kcc conditions. SCOPE OF ARCHITECT'S BASIC SERVICES 2.4.4 The Architect shall assist the Owner in connection with the Owner's rcsrorsibiticy for filing docurae.^.s required for 2.1 DEFINITION the approval of geve-nrncncal au(horicia having jurisdiction 2.1.1 The Archi(ect"s Basic Services consist of chose described over the Projccr. in Paragraphs 2.2 chrough 2.6 and any ocher scr`v identified in Article 12 as part of Basic Services,and include normal strut 2.5 BIDDING OR NEGOTIATION PHASE curs!, mechanical and electrical cnginccing scn ices. 2.5.1 The Archicece, following the Owners approval of chc 2.2 SCHEMATIC DESIGN PHASE Conscruccion Documents and of the!alts(ere!i mirarr csnmacc 2.2.1 The Archicee(shall review chc program famished by the or Conscruccion cd pr000s-..s anld assist awarding obd Pm-pari bid Owner cc ascertain chc requiremcns of the Prolccr =d shall all arrive ac a mutual understanding Of such requiremens contracts for const union. Owner. 2.2.2 The Architect shall provide a preliminary evaluation Of 2.6 CONSTRUCTION PHASE—ADMINISTRATION the Owner's program, schedule and construction budget OF THE CONSTRUCTION CONTRACT requirements, each in terms of the ocher, subject co the limits- 2.6.1 The Architect's responsibility co provide 3a5ic Services dons sec forth in Subparagraph 5.2•l• for the Construction Phase under this Agcccmenc commences 2.2.3 The Architect shall review with chc Owner altcrnattve with the award ,c the Contract for Construction and rcrmi- approaches to design and construction of(he Projcct. Ce ufca c For P1 vrm of or 60 days Fcer th d cc of Subscant 2.2.4 Based on the mutually agreed upon progrm, schedule vial Completion of the Work. Con- and con5cruction budgcc rcquiremens, the Architect shall prepare, for approval by the Owner, Schemacic Design Docu cc 2foTe Conscructiorsas'sprforth be<ownandc`nn4of`d.c.o oo` mencs consisting of drawings and ocher documcns itlustraung �1� Docuncnc �`—'0[, Gencral Conditions of chc Cont c: for i--- chc scale and relationship of Projccc camponcncs. 3 2.2.5 The Architect sha111 submit to the Owner a Prelirniniry CIA Do caon, current as of the dace or this A r.'r nt, u...� otherwise ocovidcd in this Agrccmnt. est mate of Construction Cost based on current area.volur-nt Or 2.6.3 Outics, responsibilities and limitations Ofauchonch `ouc Other unit costs. Acchiccct shall noc be restricccd, modified or extendzd 2,3 DESIGN DEVELOPMENT PHASE written agrccme I(O-the Owner and Architect Fiat consent of the Contractor, which consent shall not be unr-asonably 2.3.1 Based on the approved Schematic Design Documents withheld. and any adjustments authorized by (he Owner in the program, `� 81111957 2 ��-N "1' v,o C.ZCCC6 Ala DOCUMENT Brat • OWNER-ARCHITECT�GREE.�t.�J\`{��\�``vT� EO+,�NGTO+' c I THE AMERICAN INSTITUTE OF ARCHITECTS.t•35' I�ws end Is suCje.:;to legal prosecution. 2.6.4 The Architect shall be a rcprescncacivc of and shall advise quancicy of the Work.(2) rcyicti'cd conscruccion mans. mcch- and consult cyich the O0.'ncc(t) during conscruccion until final ode, ccchniqucs, sequences or procedures,(3)reviewed topics Payment to the Contractor Owner r due, and(C)as ru Additional Sec of rcquisicions received from Subcontractors and nuccrisl sup. ' vice at the Owncr's direction from time to rime during chc cor- pliers and ocher data requested br the Owner co substantiate rcccion period described in the ConcraCt for conscruccion.The chc Contractor's right co pavmcnt or(4)aseerc:tined how or for Architect shall have authority to act on behalf of chc Owncr n h:u purpose chc Contractor has used money previneul}'paid only to the extent provided in this Agcccmenc unless otherwise on account of chc Contract Sum. modificd by wricten instcumenc. 2,6.11 The Archicccc shall have authority co reicec Work which 2.6.5 The Architect shall visit the sicc aC incrn•als approPrtace dues not conform to chc Contract DOCU[ CM.S. \Acne:cr the to chc stage Of construction or as ochernisc agreed be chc Architect considers a necessary or advisable for impicmcnca- Owner and Architect in wcicing co become generally familiar cion of chc inccnc of the ConuaCC Documents.chc Archicccc will with the progress and qu;ility of the \c'ock complcccd and to hnvc auchoricy cu require additional inspection or ccscirtg of the determine in gencet( if the CC'ork is being performed in-I man• \Fork in accorclance cyich the pcovisiun>of chc CUneracc Docu- ncr indicating chat chc\C'ock whcn complcccd will be in actor• means, n hcthec or nut such ��ork is F.tbricatrct, inseal!cd or dance n'ich the Contract Documents. Howe�•Cr, the Architect completed. Hon'c%,cr,ncichcr this auchoriw of chc Archicccc nor shall not be required co make exhaustive or concinuoets an sicc a decision made in good faith either to exercise or nut to cxec- inspeeeions to ehcek the qualic}• oc qu:untie}• of the \Fork. On ei_,'C such auchucicy shall give rise to :t clue} or resporsibiliec•of chc basis of on-site abservacions as an archicecc, the Acchicecc chc Archicccc cu the Contnuccur. SllhCUlltr:ICIUr5, m:ueriJ and shall lccp the On'ncc informed of the progress and qualic}• of cquipmenc SuppiiCa, chcir agents or employers or ocher per- chc %Vork, and shall endeavor ro guard the On'ner against sons perfacming portions of chc \�'Url. ctc CCti and deficiencies in chc \C'ork. ((fore e.VelfS11'2 site 2.6.12 The Archicccc shall rcvicw and approve or cake other represen tart on nca)- be regrewl to as ern Addiciontcf Service, as appropci,ce ICCiOn upon Contractor's submittals such as Shop drscribed in f'reragrerph 3.2.) Dran lags, produce Data and Simples, but only for the limited 2.6.6 The Architect shall roc have control oe'cr or charge of purpoSC of checking for conformance with irnformaron given attd the design concept expressed in chc Concr.;ce Ducumencs. and shall roc be responsible for conscn ction mcnru, mechods, The Archicccc's action shall be taken with such r=onable ccchniqucs, scquence5 or pcocedures,or foc safecv Pcecaucions promptness as cc cause no delay in chc \Fork or in chc con. and programs in connection with chc \VOrk, since these are scrtkcion of chc Owner or of sepacace contractors,while allan• solely the Contnctor's responsibility under chc Concna for ing sufficient time in the Architect's professional judgruenc CO Conscrtccion. The Architect shall not be responsible (cc the l7eCmlC ldCgCI:UC CCe'leR'. Review of such submivals s not con- Concraccor's schedules or failure co carry'our the\rhea in actor ducted for chc purpose of determining the accuse}'and com- dance with the Contra Documents. The Archicccc shall not pletetless of ocher derails such as dimensions and quantities Or hare control over or charge Of acts Or omissions of the Concrac for substantiating irsmucciors for installation or performance of tor, Subcontracrors, or their agents or emolo}'e s, Or of an}' egttiomenc or syscer a designed by the Contractor,a!I of which ocher persons performing portions of chc Work. rcanain chc respons!bilicy of the Concrtccoc to Chc extent 2.6.7 The Acchicecc shall ac ail rimes have access co the \�'ock Shall tnoccons icUtCO aoproDalcof sacra• precautiocricor,runless Rhecevec it is in preparation or progress. ochcrn'uc spccificall. scaccd by the Architccc, of constrccian 2.6.8 Except as may ochern•isc be provided in chc Concrtcc means, mcchods. ccchniqucs, segctcnces Or proccdurs. The Documents or n•hcn clicece Comrlunir_tions have been sod- Architect's IoprQv7,j of a specific item shall not indicate c!ally auchocizect, the Ocyncc and Conc accorshall COITlnllunicacC Ippcoc:d of an -ssembl} of which the iccm is a component. through the Acchicecc. Communications by and%Vitll chc Acchi- \When profcssional certification of perfucmarnce ch.1mctcciscics cccc's consultants shall be through the Acchicecc, of maccria(s. se'stecns or equipment is regttircd by chc Cor,cracc Documents, the ACChicccc shall be encicicd to ref}• upon such 2.6.9 315ed on the Architect's observations and cvaluatons of cercific;tcion co establish chat chc mlccrials, s}'stcros or :quip• the Conccaetor's Applications fur Payment, chc Acchicecc shall mcnc w iIl meet the performance criteria required b}' chc Con reyicn and ceccify the amounts due the COnCCICcOr• ccacc DUCunicriLs. 2.6.10 The Accllicccc'S certification far pa}'menc shall consci- 2.6.13 The Archicccc shall prepare Change Orders pad Con puss a repres�nc:cion ro chc Oc�'ner, b:ucd on (lie ArcluiceCC5 sccuCCion Change Dir-cdves, n'ich supporting ducuscntacien obscrv-.160(15 ac chc site as pcO%'ided in Subpacascaph "•6•5 and and data if deemed accessary by the Archicccc provided in on the data comprising the Conccaecor's Applic:160n for Pap Subpacagr.,phS 3.1A and 3.3.3, foc the Owner's approc':1 end mcnc, chat, co the best of the Architect's knocc'ledgC, informa- exeeucion in accordance wich the Contract DOCUn:CntS. and cion and belief, the \Cbcl has progressed CO chc point inctieaced mac authuciz minor changes in the \�'orl not invOlvi,^,; an and the quality of \luck is in accorctana cyictt (tic COil( 'ICC adjuscmenc in the Conccacc Sum oc an extension of c c CON,Ct DOCLtnlenCs. The foregoing representations arc subiccc to an Tinic n hick are nor inconsistent with chc intent Ott Centro c%-auacion of the \Fork for conformance with chc Contract Documents. Documents upon Substantial Compleciun, ro rCSUttS of subsc- qucnC tests and inspections, co minor der iation; from the Con- 2.6.14 Th.c Archicccc shnil conctucC inspections to dctcrnnne ccacc Documents correctable prior co Conoteciun and to spc- chc dacc or apes of Substant!al Completion and Che c!aCC Of tinal (m c qualifications expressed by the architect.Tlce issuance Of a completion, shatj rrCCic•c anct focxacd co chc Onvncr tuc cnC Cerciticacc foc Pa}'ment shat( further eonscicuce a ccpccsertc' ."oel Oe�'ner's cc�iec� arc! records R raiser( 0CU:Il, .-V :W. reiared chat the Contractor is entitled to pnymCnt in the-,nIOUnC CccCi- C10CUmcnts ecquiceei bc' the Contract DUCUCncns and tied. HUn'ec'cr, Qu i�su:ulCC of a CeccinC:uc foc !':n treat shill kited b}'cl�.c Concr::caoc,and shall issue n futut Crrtit!CatC cur?av not be n rehcesenCacion that the architect h:u(()made exhnus mcnc coon Compli.tncc with the rcquicelnencs of t;;C CCn"'Ct tivc or continuous on-site inspections t0 check chc qualic}• Or DOCUrnenU. Ala COCUSI-NT 6141 OVCNER•ARCIIITECT AGREE>tENT • FOURTEENTH ECITION •AIP '�D 1987 3 B1 41-1987 THE A�I`_RICAN INSTITUTE OF ARCH(TEC fS. 173 i N`_\X'YORK AVENUE.N.T..WASHINCTON.C.C.-'CCC6 WARNING:Unlicensed photocppying violates U.S.copyright lay's and is subject to Iegal prosecution. 3.2.3 Through the obscrvacions by such Projccc Rcprescn• 2.6.15 The Archiccct shall incccprcc and decide matters can- the Archiccct shall endeavor co provide fui' protcc caning performance of chc Owner and COncC1GCOC under chc cion for chc Owner against defects and deficiencies in chc Wor,.<, rcquircmcnc5 of the Conerzct DOCumenLs on written of n requ either the Owner or Contractor. The Architect's response to but chc furnishing of such project rcprescncation shall not and modify chc rights. cesoonsibilitics or Obligations of chc Archiccct such requests shall be made with reasonable promptness as described elsewhere in this Agreement. within any time limits agreed upon. s of the Architect shall be 3 3 CONTINGENT ADDITIONAL SERVICES 2.6.16 Interpretations and decision consistent with chc incenc of and ccasonably inferable from chc Contract Documents and shall be in writing or in chc form of 3.3.1 Making rcvisors in Drawings, Spcdrlcacions or ocher drawings. When making such interpretations and initial deci• documents when such revisions arc: sions, the Architect shall endeavor to secure faithful pccfor 1 inconsistent with approvals or instructions previously manic by both Owner and Contractor•shall not show partiality given by chc Owner, including revisions made ncccs- to tither, and shall not he liable for results of interpretations or sary by adjustments in the Owner's program or Proj- dccisions so rendered in 900d faith. ecc budge:: 2.6.17 The Architect's decisions on mattcr5 refacing tO aesChe •2 requircd by the enactment or revision of Codcs, laws tic effect shall be final if consistent with the incenc expressed in or rcgu!ations subsequertt to the prcpaczcion of such the Contract Documents. documens; or 2.6.18 The Archiccct shall tender written dccisions within z •3 due CO cha:.gcs requircd as a ccsulc of chc Owncr's fail- rcasonable time on all claims,disputes Or ocher matters in ques, ure to ccndcc decisions in a timely manner. cion bccwccn the Owner and Contractor cclacing co the cxccu cion or progress of the Work as provided in the COMMCC 3.3.2 Providing 5cr.,ices ccquircd bccausc of significant Documents. changes in the ? oject including, but not limited co,size,quai- _, - icy, complcxiry. Chc Owner's schedule, or the mcrhod of bid- maters, including those in question bet .`riyc Owncc and ding or negotiating and concracrng for construction,exroc for Contractor, except for Cho _ g t0 acschecic effect as pro- services ccquircd under Subparagraph 5.2.5. vidcd in Subo _.6.17, shall be subject co arbitration's . 3.3.3 Preparing Dr wings, Specifications and ocher docurnen cation and suoportirg data, evaluating Concrctor's or000sas, and providing ochcc scr/iccs in connection with Change Ocdecs and Cors.-uclon Change Directives. ARTICLE 3 3.3.4 Providing sc:vicr in connecciori with evaluating subsci- ADDITIONAL SERVICES cuciors proposed by Carte Contractor and mz:<ing subscqucac revisions co Drwir.gs,Specifications and ocher documentation 3.1 GENERAL here r- resulting therefrom. 3.1.1 The 5ecviees described in this Art' c 3 arc not included 3.3.5 Providing corsutcation concerning replacement oc Work td they Shat in Basic Services unless so idencificd3 - -'a' damaged by fire or Ocher cause during conscn cc;on, and rur• be paid for by the Owner as provided in this A3:ecme.^c, in Wishing ser�ie required in conncccion a'ich chc cc?lae_^enc Scr�ac addition to the Compensation for Basic Scrvjccs. The es of such wor'.<. described under Paragraphs 3.2 and 3.4 Shall Only be provided if authorized or confirmed in writing by chc owner. if Services 3.3.6 Providing suficcs made neccssac-f by the default of the dcsccibed under Contingent Additional cconccs i P hu�P's Contractor,or byifai udcefof p c Ommtancc o cis cr chc 0wricr or 3.3 are required due to circumstances b y control, the Architect shill notify the Owncc orior co Com" Contractor under chc Contract for Construction. 3.3.7 Providing sr.,,ices in evaluating an extensive number Of mencing such services. [f the Owner deems chat such Services claims submitted by chc Contractor or others in conncccion Cla described under Paragraph 3.3 arc not ccquircd, the Owner shall give prompt written notice cO chc Archiccct. If chc Owner with the Work. indicates in writing chat all or part of such Contingent Addi 3 3.8 Providing 5e^ricer in conncccion with a public hcarir,g, cional Services arc not requircd,the Architect shall have no obli- 3.3.8 Lion providing or legal proceeding exccpc where chc gation co provide those services. Acchicecc is party c2ncccco. 3.2 PROJECT REPRESENTATION BEYOND BASIC 3.3.9 Prcoacing documcnts for altcmacc,scoaracc of sequential SERVICES bids Oc providing sc^rices in connection with bidding,r,cgOcia- cion or conscrucdan prior to the comolccon of t:,c COnstruc 3.2.1 lE more extensive representation ac the site thin `s cion Documents . c. described in Subparagraph 2.6.3 is requircd, chc.-'chit et shalt o�= - provide one or more Project Rc0re5enCativc5 Co assist in carry- ing out such additional on-site ccsconsibilitics. 3.4 OPTIONAL ADDITIONAL SERVICES and orgy rt 3.2.2 Project Representatives shall be selected, cmoloycd and 3.4.1 Providing 1:,,:;iyses of the Owner's needs dircctcd by the Architect, and the 'k:chitcct shall be cortocn- Ming chc requirements of the Project. sated therefor agreed by the Owner and Architect. The duties, responsibilities and IimicacL of wchoricv of Projccc 3.4.2 Providing financial feasibility Or Ofhcr secda!SCUdicS. Oncumcnc 08352 curlrcnc ofCchc dbc oftthis Astatmcnc.unl lss 3.4.3 Providing planning surveys, site cvzluacions or cam- parzcivc studies of orospeccive sites. otherwise agreed. c-�-v • FOURTE-E`rrH EOMON • A.Lk3 • ©t98- 61.11-19S7 4 AIA DOCUMENT 6141 • OWNER-ARCHITECT AGR_c.t-•T VENUE.N7..WA5HtNGTON.0 C.'0006 THE ANIERIC.aN INSTITUTE OF ARCHITECTS. t 735 NE\j vORX{ „� ti,i,,.,.,nd Is suEiect to legal prosecution. + 3.4.4 Providing special surveys, cn`rironmen(al studies and 4.2 The Owner shall establish and update an overall budget for submissions required for approvals Of govcrnmerncal authorities the Project,including the Construction Cost,the 0-7.—per's ocher or others having jurisdiction over the Project. costs and ccasonablc contingencies rclaccd to all of chest costs. 3.4.5 Providing services relative to future facilities, systems 4.3 If requested by the Architect, the Owner shrill furnish c:i• and equipment. donee chat financial arrangements have been made to fulfill the 3.4.6 Providing services to investigate existing conditions or Ow'ncc's obligations under this Agreement. facilities or ro make measured drawings (hereof. 4.4 The Owner shall designate a represcnm(iyc authorized to acc on the Ow'ner's behalf with respect co the Proiccc. The 3.4.7 Providing services to verify chc accuracy of drawings or Owner or such authorizcd rdprescncaciyc shall render decisions ocher information furnished by the Owner. in a timely manner pertaining to documents s.cbrni(ted by the 3.4.8 Providing coordination of construction performed b; Architect in order to avoid unreasonable deli v in the orderly separate Contractors or by the Owner's own forces and coordi- and sequential progress of chc Architect's scn Ices. nation of sccvices required in connection with construction 4.5 The Owner shall furnish surreys describing physical performed and equipment supplied by the Owner. chanctcriscics, legal limitations and stifle}' locations for(hd site 3.4.9 Providing services in connection with the work ofacon- of the Proiccc, and a 0.•riccen legal description of chd sicc. The struccion manager or separate consulcanes renincd b}' Inc survCvs and legal information shall include, as applicable, Owner. grades and lines of scrcdcs, alleys, pavements and adjoir,in� 3.4.10 Providing detailed estimates of Canstruction Cost. Pcopercy and scruccurcs; adjaccrtc drainage; righcs•of••sati•, restrictions, czscrncncs, encroachments, zoning, dcdd resmc- 3.4.11 Providing detailed quantity surveys or inycncorics of cions, boundaries and contours of (ht, sicc; locations, dimcn- material, equipment and labor. sions and necessay data pertaining to existing buildings,ochcr improvements and trees; and information concerning a•:ilablc 3.4.12 Providing analyses of owning and operating costs. utility scr:ica and lines, both public and private, above and 3.4.13 Providing interior design and ocher similar services below grade, including inverts and depths. All the information required for or in connection with the selection, pcocurmenc on the sucycy shalt be referenced to a Project, benchmac';. or installation of furniture, furnishings and rclaccd equipment. 4.6 The Owner shall furnish the scn.iccs of gcocechnical cngi- 3.4.14 Providing services for planning ecnanc or rental spaces. neers when such services arc requested by chc Architect.Such services may include buc arc noc limited to test borings, test 3.4.15 Malking investigations, in•cncocics of materials or equip- pica, dccerminac?ons of soil bearing values, percolation tests, menc, or valuatiOnS and detailed appraisals of Vdsting facliucs• cv-.ilt(ations of hazardous materials,ground corrosion and rsi5- 3.4.16 Prepacing a sec of reproducible recocd drawings shot'• tiyic}' tests,including necessary operations for anticipating sub- ing significant changes in the Work made during consecuccion soil conditions, with reports and aporopriacc professional based on marked-up prints, drawings and ocher data furnished recommendations. by the COMMC(Or ro the A:Chicece. 4.6.1 The Owner shalt furnish the scR•ices of oche, consul- canes Wh'n such services are rersonably rcquircd by the scope 3.4.17 Providing assistance in the uciliz'uion of-quiPmene or of the Projecc and arc requested by (he Architect. systems such as testing,adjusting and balancing,pcepacacion of ooeracion and maintenance manuals, training personnet for 4.7 The 0Rvner shall Furnish scntccurat, mcchanical, chemical, ooeracion and maintenance,and consultation during Operaciorn. fir and Racer pollution tests, tests for h:tz(rdous maceci:,s.and 3.4.18 Providing sen-iecs after issuance co chc On'ncc of the ocher lahoracor} and en•ironmenril tests, inspections and final Cecciticace for Payment, or in the absence of a final Cer reports rcquircd b}' Ltw or the Contract Duattnena. tificatc for Payment, more than 60 days.after the dace of Sub 4.8 The Owner shall furnish all legal,accounting and insucancc scancial Completion of the Work. counsclin¢ sert,•iees as may be necessary ac an time for cne 3.4.19 Providing secl•iees of consulcanes for ochcr titan acchi- PCOiCCt, inducting auditing sern•iees the O�'yncr may requir_ to ceccucal, structural, mechanical and cteccric:d engineering nor- verify the Contractor's Applications for Payment or co:tscdcctin cions of the Project provided as a part of Basic Services. how' or for -hac purposes chc Contractor h:u used clic money 3.4.20 Providing any ocher services noc other-isc included in paid b}'cc on behatc of chc Owner. (his Agreement or noc custom:oil}' fumishcd in accorctance 4.9 The sccviccs, inform icion,sttrye%•s and reports rcquird b}' with generally aeccpccd architectural Practice. p- - aphs .5 through 4.8 shall be Ricnishcd ac chc Ow'c:'c's expense, and chc Architect shall be encicicct to rely upon: chc accucaCV anti complcccness thereof. 4.10 Promoc zvric cn notice shall be given by the 0,7"n'c co IPC ARTICLE 4 Architect if the Ow•ncc becomes aware of an} fault or c!'fe:in OWNER'S RESPONSIBILITIES chc Project or nonconformancc w'ich the Contract Decu;nencs. 4.1 The Ow'ncr shall provide full infucmation regarding 4.11 1'hd proQosed languacd of ccccificatcs Or c'ric:car.ens requirements for the Project, including a program which Shall reques(ed of the Architect or Acchitdc(S c ulcnts shall! b' sec forth the Ow'ner's objectives, schedule,constraints and cri- submitted m the Archicccc for review' and a o%`..1 a( tear l4 tdria, including space requirements and relationships, ft'xi days prior ro execution. The Owner shall not cdqu�t eec;iaea bitity, cxpandabilicv, special tquipm'nt, s}'stems and site (ions (hat would require kno��'lcdge oc �eryices beyond the scope of this Agreement. rdquiccments. AIA t)0cumENT B141 OWS'S R.ARCHITECT AGREEMENT • FOURTEENTH EDITION •{I• -7 vc)y7 5 8141-1987 THE A IE.MCAS INSTITUTE OF ARCHITECTS. 1-,35"�E­YORK AVENUE,NAV.•WASHINGTOS.D.C_ WARNING:Ur.lic>nsed photccopying violates U.S.copyright!ales and Is subject to legal prosecution. .3 if chc Projccc is abandoned, terminate in accordance ARTICLE 5 with Paragraph 8.3; or CONSTRUCTION COST .4 cooperate in revising the Projccc scope and quality as required co reduce chc Construction Cosc. 5.1 DEFINITION 5.2.5 If the Owner chooses to proceed under Clause 5.2.4.4. 5.1.1 The Cnnsmtccion Cost shall he the coral cost or esti- the ACChiECCC, without additional charge,shall modi y chc Con. mated Cos( co chc Owner of all elements of chc Projccc designed (fact Documents as necessary to comply with chc fixed limit,if or specified by the Architect. established 25 a condition of this Agreement.The modification of Contract Documcncs shall be chc limit of the Architect's 5.1.2 The Construction Cost shall include the he Owner and responsibility arising out of chc establishment of a fixed limit. market races of labor and materials furnished by provided The Architect shall be entitled co compcnsacion in accordance equipment designed, specified, selected or specially p wick this Agreement for all services performcd whether or not for by chc Archicccc, plus a reasonable allowance for,the Con. the Construction Phase is commcnccd. tractor's ovcncczd and profs. In addition, a MISOnalc allow• ante for concingcncics shall be included for market or!-during at the time of bidding and for changes in the g ARTICLE 6 Construction. ARCHITECT'S DRAWINGS, 5.1.3 Con5(rUC(ion Cost does not include the compersaaion of USE OF (he Archicccc and ArchiccCc's consultants, the costs of chc land, SPECIFICATIONS AND OTHER DOCUMENTS rights•of-way, financing or ocher Costs which are Inc r--soon sibilicy of the Owner as provided in Article 4. 6.1 The Drawings• Specifications and ocher uumcresacs pct• pared by chc Archicccc for this Projccc are ins(umcnc5 of chc ION COST Architect's service for use solely with cesp 5.2 RESPONSIBILITY FOR CO ccc co this Project NSTRUCT Mall be deemed �c!iminary and, unless ochecwisc provided, the Archicccc s. 5.2.1 Evaluations of the Owner'S project budget, Q• the author of chest documents and shall Attain all common law, cscirnaces of Construction Cost and detailed estimates of Con statutory and other reserved rights, including the COpyrig ,t. scruction Cosc, if any, prepared by the AcchitecC, rcoresenC the The Owner shall be pernicced co retain conics,ir,Cluding repro Architect's best judgment as a design professional familiar with ducible conics, of the architect's Drawings, Soccifccaciors and the construction industry. It is rccogrizcd, however, chat rata• ocher documents for information and rcferc.^.cc in corncCaon thcr chc Archicccc nor (he Owncr has control over chc cost of with chc Owner'5 use and occuoanCy of chi Projccc.The Arcbc labor, materials or equipment, over chc Contractor's methods cccc's Drawings, SoccifcCacions or ocher documcncs shall no(be of dcccrmining bid prices, Or over comoeticivc bidding,mar:ccc used by chc Owner or Others on ocher projects,for additions to or negotiating conditions. Accordingly, the Archicccc cannot and dots not warrant or represent chic bids or nc3odaced prices this Projccc c i for cc(- scion of chic PcojcCC by others, un css tit(Archicccc is adlud3cd co be in default under ci.is Agrcer.^.e^(• will not vary from the Owner's Projccc budgcc or from any except by agrcerncctc in writing and with aoorcoriacc comper C%c mace Of COnscrUcciOn Cost or evaluation prcparcd or agreed satEOn to chc a ChiteCC• to by chc Archicccc. 5.2.2 No fixed limit of Construction Cos(shall be established 6.2 Submissio(ntfoct��ccsctoccfor similar purr oses�n(ten oCCOn as a condition of this Agreement by the furnishing, or000sal or wit*- Cory .eq ' •"r establishment Of a Project budgcc. unless chc fixes h ern.^ on of the oArcc is not co s^��conscrucd righcs.�puoiicaron ir,dcroga been agreed upon in writing and signed. t _ such a fcxcd limit has been escablishcd, the Archicccc shall be pccmicccd to include contingencies for design, bidding and price escalation, CO de(ermine what materials,cquiomcnc,com- portent systems and types of COnscruccion are co be included in ARTICLE 7 (hc Contract Documents, to make reasonable adjuscmcctcs in ARBITRATION chc scope of chc Project and co include in (he Contract Docu• mcncs alccrnace bids to adjust the Construction Cost co the nxcd limit. Fixed limits, if any,5h:311 be increased in the amount Of an out co this�rr`= C arising out of oc relating cO pis increasc in the Con(caec Sum occurring after execution of the g Contcaa for Construction. mcnc or bccach thereof shall be subject ro and dcdde' v arbi • oration in accocdancc With the COnscrucciort Ind• rr Acbicr+- 5.2.3 if chc Bidding or Negotiation Phase has not commcnccd cion Rules Of the A_—.crican arbitration ASSOCja" n cuTc^sly i within 90 days after chc Archicccc submits the COrstructton effect unless (he parie5 mutually aSrc" Oci se. Documents to (he Owner, any Project budget or fixed l!mic of 7.2 Demand for arbiCra(ion shall be ` cd in writing x tth ci e Construction Cost shall be adjusted co rcaccc changes Cr chc y ocher pa.rcy ro this agreement w•ich the .�trtc^.CL^ •�=oitr'- gcnccai level of prices in the construction indusc octwecn the (ion Association. a dc nand fo rbitracion shall be mace dace of submission of the Construction Doeumeres ro the Owner,and the dace on which pcocosais arc sought. a reasonable cirne azcc ( claim, disoucc oc OM c: •, •_r in 5.2.4 [f a fixed limit of Constriction Cosc (adjusted a5 orO qucSCion has arisen.in/ even(shall the de^arG fora bit,(:on 5.2.4 in Subparagraph 5.Co c uctiOn cd S[ chc lowcsc bona be made alter ch ce when inscicucion of legal Ot ccu.Cable fide bid or negotiated proposal. chc Owner Shall: oroccedings o35cd Onisuc� claim, disoucc oc Oti'cc.ma,`ors. qXNirbiaraciOrl d be b^ ...d b the apptirble sauces of =•'c .1 give written approval of an increasc in such fixed S�" arc 1 7 arising out of or relating to this A'."m" limit; ,:. __ 2 authorize rebidding or renegotiating of chc Project by corsolidacion, joinder or in any within a reasonable time; RTEE rM EDITION • .u,• • 0198' 81.31-19S7 6 AIA C-OCUMENT 8141 • OWNER-ARCHITECT AGREE"E' OU, c W v_-.kSHINGTON.O.C.?CCCo `v YG THE nNtERICAN INSTITUTE OF ARCHITECTS.1735 +ER�kVS. " V101a12i U.S.copyright I3-5 and is to Irg3l prosecution. Ic an Tml:,, nal Services carncd to date if r- Arlon this Agreement signed by the Owner, Archicccc,and any cr during the Design Dev nc Phase; or person or cncicy sought to be joined. CorlscnC to icraclon co involving an additional person or cncicy shall oC constitute 3 cccnC�rriccs camcd P o daC�iffotc minatipdn conscnc to arbitration of any claim, dispuc r ocher matter in y j question not described in the written sent or with a person or cncicy not named or described rein.The foregoing Agrcc- mcnc to arbitrate and ocher ^ cements co arbitrate with an ARTICLE 9 additional person or cncic ' my consented co by the Panics to this Agrccmenc shall specifically enforceab(c in accordance with applicable l in any court having jurisdiction thereof. MISCELLANEOUS PROVISIONS 9.1 _ - r• this Agreement shall be gov- 7.4 The and rendered by the acbicracor or arbitrators shall be cured by the law of the final, d judgment may be entered upon is in accordance with 9.2 Terms in this Agrccmenc shall have the same meaning as chose in ALA Document A201, General Conditions of the Cori- ARTICLE 8 cmcc for Construction,current as of the dacc of this Agrccmcnc. TERMINATION, SUSPENSION OR ABANDONMENT 9.3 Causes of acron between the parties to this Agrccmcnc pertaining to acts or failures to act shall be dccmcd to have 8.1 This Agreement may be terminated by either parry upon accrued and the applicable statutes of limitations shall tour- not less than seven days' written notice should the other party mence co run not Isccc cttan either the date of Substantial Com- fail substantially to perform in accordance with the terms of this p(ction for acs or failures to arc occurring prior to Substantial Agrccmcnc through no fault of the party initiating chc ccrmrsaon. Completion, or the dace of issuance of chc final Ccnificate for 8.2 If the Project is suspended by the Owner for more than 30 Payment for aces or failures to arc occurring after Substantial consecutive days, the Architect shall be compensated for sec- Completion. vices performed prior to notice of such suspension.When the 9.4 The Owner and Archicccc waive all rights against each Project is resumed, the Architect's compensation shall be equ!- other and against the contractors, consultants, agents and r_bly adjusted to provide for expenses incurred in the incermp- employees of the ocher for damages,buc only to the extent cov- lion and resumption of the Architect's services. ercd by pcoPcnY insurance during construction, ccccot such 8.3 This Agreement may be terminated by the Owner upon rights as they may have to the proceeds of such insurance as sec not less than seven days' written notice to the Archicccc in the forth in the edition of ALA Document A201,General Conditions event that the Project is pecmancndy abandoned. If the Project of the Contra for Conn uction, current as of the dace similar this !s abandoned by the Owner for more Chan 90 consecuci•re days, Agreement•The Owner and Architect each shall require simila the Architect may terminate this Agreement by giving written waivers from thcir cOncraccors, consultants and agents. notice. 9.5 The O w ncc and A chiccct, respectively, bind themselves, 8.4 Failure of the Owner to make payments to the Architect in their parCnea, successors, assigns and legal represencacives ro accordance with this Agreement shall be considcred substantial the Other party l this Agreement and to the partners,cy wit- sots, assigns and legal rcoresencacives of such ocher oarCy with nonperform�nce and cause for Cc respect respect to all covenants of this AgrcemcnC. Neither Owner r.or Archicccc shall assign this Agrccmcnc without the wdctcn con- 8.5 If the Owner [ails CO make payment w'ncn due the A`cht- sent of chc other. cecc for services and expenses, the Archicccc may, upon sc�•cn days' wciccen notice to the Ownec,suspend performance of ser 9 6 This Agreement represents the entire acrd integrated agrcc- vices under this Agreement. Unless payment in full is received •mcnc betwe°n the Owner and Archicccc and suoecsedcs all by the Architect within seven days of the date of the notice,the prior negotiations, representations or agrcements, cithcc wrc- suspension shall take effect without furchcr notice.[n o liability event P n or oral. This Agreement may be amended only by wrictcn Of a suspension of services, the Architect shall have no liability instrument signed by both Owner and Archicccc. to the Owner for delay or damage Caused the Owner because 9 7 Nothing contained in this Agrccmenc shall treat--a concrac- of such suspension of services. Cual cclaciorshio with or a cause of action in favor of a third 8.6 In che- e��ent c•f ccrtninacion noc the fault of the Archicccc, party against tither chc Owner or Architect. the Architect shall be compensated for services performed Prior P Y 8 to termination, together with Reimbursable Expenses chcn due 9.8 Unless otherwise orovidcd in this Agreement,chc Asc',icecc and all Termination Expenses as defined in Paragraph 8.t. an tan d Architect's consults shall have no responsibility for chc _ discovery, prc5cricc,handling, removal or disoosal of or cxcro- Basic and Additional Services and include expenses V .ich arc sure of persons co hazardous materials in any form ac the Project directly attributable to termination.Tccminaci xpenses Shall staff chlor�ccd bioh not vl(PCB)or otherr toxic sub ^.ces. be computed as a percentage of the comcensation for P Y 9.9 The Arcnicecc shall have chc right co include r,-0t`,-5,'. 1[2-Services and Additional Scry s tamed ro chc time of ter --ions of the design Of the Project,including photograohs or mination, as follows: 1 Twenty rcent of the total compensation for Basic ecofesosion interior, materriials. The tArchicecCscmaPc also shall n0 ddicional Services eamcd to datc if termination p occurs before or during the predesign,site analysis,oc in the Owner's confidential or proprietary if it the Owner has previously advised the Architect in n'riting of LIS AIA pOCUNENT 8141 OWNER-ARCHITECT AGREENIE-4T • FOURTEENTH EDITION • ALk ;198; 7 B141-1987 THE•+SCUM N INSTITUTE OF.+RCHITECTS,1735`E+=YORK AVF,NUE,N-\17.-WASHINGTON.0 C 20C la WARNING:Unllcenszd photocopying violates U.S.copyright ws and Is subject to legal prosecution. uopn»sad le64l 01 loalgns$l put 1--cl 146060o'S.n sateloln 6ul/d000lo4d pasuaopun tONWIlym g !g6L-Irl9 LHRI(Sj t • Y•t'7311tIJiItIt:t 1"11IYG1:NOdn Y:lt11i11CY0 8V11I.d Y'„c);./A:p4 ma 1N3rinoO ja,t �11N�' aYIY Noll.lc. ullr 1 ui Pau-�Z�no sL oQStL� go aa � 3 Pa�3 Z L 1 T Z (.uurt.»ar r wnN,./.1 rNrapr Jun, ::.tYrrpra.Lr.M/n,ca)r/!,lnm Yupri Ju,plurlrlt 1ugn,�+uJ ',rtnp,cu,k Jurgi�n zJ cr Kf ICJ<r r!) Ir •,cj,pJ„unrlW u.tJrrr,p�n•7rw)LVrr�uJrr.�UarrrJ ginl.,r +1. f sntcl}lo) �:potnduula -1y llrys uoitrsunduut.) DIWe JO tn:d k;:-1 apnj\' L11 1»pnhtll s:N., is»tpn.tut:put:'Z,lolU\, u!pn11!�asap��.'SJOlA2l3S.01SVE] No11dsN3dwoo olsve Z'tt 1:tunct>>t:c.�au.tt�):1tlt cIt p-11!pa» put: ntattlaa)�V s!t11.ln ucnlnaa>:n undn aptau ay trials S)s�talcl0 , nt 1 -1tt:sU-1.dtttoa plays �auntp -114.1 ( a.,,ctlin) �Z taatuly� I NOi1VSN3dWOO d0 SISd9 LL 3 t-1alnl�l un!I»uun� u! itasn ayt t !n, untl.,, -1tu!I luauulmba Su!t)r�p rut: 11ai1n:,tatnclttuta •ln asuaclx;l 9'l'Z'Ol �aut!1 tua!Ua.,ttcl� .ilhatlnw -MV Ill c t �tutaillsuna s I�at!y»t tt:�.yltau�s»d»paz!xltloutuos)ad'I�>!tO)o>}dtltllOu inttit-14 llrtl: a>u>d>] l I urns! �� nt SU!una > >t I .{d i;ault:n.(plau.tc/tt nap�n scaoaa u! Jau.,tO o »n�a21 l'9 Ol 1atc�nll» 'aaut:msu! .(t!I!W-,J1 11:uo! sa�cl�d Slu!rlllau! atp un p�uuo)/�d san!.vas Put seal.»D� }: PI rut:1a>t!y.td 1 S �'Z'Ol �acl sin�ds� pur. sasuadx -11141.1.\ !121) l aril dq 1 stnu!I )ct -1tir�a.,on »ur�nsu! }t:ucnl!rPt: to U. N: �t t .� q SOL'003b ONl1Nf1000tf S.10311Y.013d 9 D4 „cntl'��uuapuv,lcl-1sttxla;) v1,7*O1, -11g1?i nq nt punn) U»q .gal laatnl»N It>tcinbnJ st)n•yanut rtn:.�•1 Ott Ru!Ju111-1i yin.t� -1tu1lj;.,n IL)Iply.,,jnl a>nyl until Jatlto tJJn.a\-11ll u! nAu ry�tJtltl,ttstu 1s s-1tr� n:p13a� ut:14t�.tl . I in lu )cl ad '»u.,,p atit .{q ;1aU1:Ap1: u! p-1iunt Intl nn»I:un JO'sJOtaUwno of snlaul.(t:d suax-1 tuns Pi l 1 . nyto in saSnvrr palt:pmb!l '.�Ip:uad i n`ucn!c"nrnrin�t!Il S'DL sluawltanp�ntpcl put: suopl:oll!aadS um�s,l»tnplt-1141 u1n�)aprw-1y ii l : 013HH11M S1N3W1�bd S-OL )ct Su!pwtal itut: atit:)sctd 'suct!lanpcutlnl )n -wit.d. 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'sltl-1U.y 1111:v �ulauaq pull surnIII(IIrl Ill��tnnlnd�sntp�n) ucnn:.uaJutct�'patann�uclo tnu ac!.tt>>tltct y xt palai-1p air. laalntr4 •y ) n1au1•utµ1tt11 c1: b ns ,1y1 1 • I I o .unlund Ault !till: Isn7 un!Ianns "�I:Ic una.Vt:wolnU Put:.{�ntl:purtu�!-1y1)o Isno-1yt.1'ua�IM ,141 •11n3)a a8rtvD:)J- t: uo pa»:y �� uctulsuadutna ua14.�� b'£'D G tur.1a-1lnlr!Hilt un p-151:Rua l-1uuns�ad s,taat!t1a1\'.yt) F:4'11 tlduhrtt:dynS UI livrl) Ins J-1uut:ut aril ut llamchucta at1) M: Pain-1P �� asttnd�3 I luunsl-1d Iav!Ci aci lirys awp )o pnu xJ p:unn!ltpl: -1141 tiulinp pvaptty cnt ySnn�tit 3SN3dX3 '13NNOS1�3d 1O3131Q lo) unursuadwoa 'I-1at!y»t -1111 )n 11111:) Itliluatx��o�1i t;-1�a IttatuaaJ�� `2tp)n 1'S'1 1 tldUitnalynS O1 S1N3YQJtdd 1O311HO�t1 3H1 w p�tl�?lgrtsl.{llrn!u!nunt -1141 (tall lunt�a xj) n1 put:11 £ £'Ol •Z•Z•i i•ytirutirUt:clq"q ul 11"x1) OL 31�I1�d WK c1.i q-1141 uo'v!.tias)n atryd yota u!tlt!nt patwn)Ind s1�!•t �x of unnlodold u! -1q 1INS '-11gr.ollddt:a»y.0 'put: -(iyluc)tu aprw aq ptys sao!.v-1S o!n:p �o) stuaut.it:d Iunnbasynq Z'£'OL I:In1ojd Dip xt) sit:ual'u"o)'�p»� 1 ox1 oil)u!put u;i!s uouan)ISUOa-1y�tic)thr.Itiutlo�d 10 lruuap iruo!sso)o)d ap!no)d ilr14s tto�un!natun)u!,t�!�ads +yl . .dtlOO-14 OI)-1un,p ayt �y P S301AL'3S OISd9 d0 1Nno00`d NO S1N3IV).`dd VOL 11•2.2 Whcrc compcnsacion is bascd on a scipulaccd sum or perccncagc of COn5"C-UCfian Cosc.Qrogress paymcncs for 2:sic Scr:iccs in cash phasic shall total chic (ull°Ning perccrlcagcs of chc coal Basic compcnsacion payabic: (fttserr arldirtonttl pAases as appropriate.) Schematic Design Phase_.. . .... 107 750 - Ocsign Dcvclopmcnc Phasc: (including Eield uor'<) 307:2;250 Construction Oocumcncs Phasc: S07 3,750 i Bidding or Ncgaciacion Phasc: 107 Conscmiccion Phasc: occ hundccd perccnc(l00 o/V,500 TOCal Basic COmpcnsacion: 11.3 COMPENSATION FOR ADOITIONAL SERVICES 11.3.1 FOR PROJECT REPRESENTATION BEYOND BAS1C SER�r10E5, as dcscribcd in ?a:=3caoh j.2, Comocnsacion shit cc tom puccd as (allows: - Not to exceed $600.00. csccibcd in 11.3.2 FOR ADDITIONAL. SERVICES OF THE ARCHITECT,"s dinetuded in Accietc�12 as pare OF BasiC Serv)ie s, bioncXcl di 3 Rcorescncacion, us dcscribcd in Pan�non 3.—. ' (-) services Of cunsulcancs. compcnsacion shall be Comouced as fa[loR's (e(r n„i(ti•br,f t'hr•Clt5i•f>i)1 1 r pCr'fIrn n ir rfCt�r•f r r}afdftior.nrti,%t'ip�'Cf�fC St•rPrCC:fn Oir;!:l°�rSntrnrl�::PtresC�nr!rurCr�t:�r(S t irtt:a,d><taurrpv.(l u G?,41,141 n •YrAKrpali fnC(ndfng rates N{ir nrtt(ftp1C:a]'e7GiC,particular...erbOdS of n.rpeta:rtttn.r rppft artrl:h[iSi/f �d y the =•RC'r.ITEC s .al1 not be per-far Additional services Co be per ora_ ° written approval by the 0( NU, under succl Ceres and COnG'_CT_On5 as may be 2'r??d by parties hereto . i 11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, includin4 addiciona� scruc:u-. mechanical and cicccrcat caginc=rin3 services and (host pro��idcd under Suboarag(hon�-4-t9 billed o'chc A .Aft'cC`foc suck s-c of sddicional Sc ices, a cnulCiolc oC / 1 cimcs (rdenrih.SpcCific•types of Cnns«(tcurts in 4rfiCle 12, i�rrgrtir'd.) 11.4 REIMBURSABLE EXPENSES 11.4.1 FOR RE[t�IBURSAB[E EXPENSES,as dcscn Pargnph 10.2. and am'°che'tcc-sincluded in Article l2 as ribcd i Rte_^.•bu =bit ( � I )cimcs chc cxFe sc5 ineurrcd by chc ArChiceCC,chc s-Cr.i::c's Expcnscs,a mulciplc Of one and one—CenCR cmploycc5 and consulcarl(s in chc inccrsc Of chc Projccc. 11.5 ADDITIONAL PROVISIONS _d R'ichin twelve 11.5.1 IF THE BASIC SERVICES covacd by this Agrccrncnc havc not bccn cot olcc�_ ( 12 months of chc dace hereof,through no fault of chc.YtehiceCC..-xeensior•of c`e A:Chieccc's stn:ices beyond chat c.-c comocnsaccd is orovidcd in Sub°an3nohs lO.jS d 11 j '- ... ( 30 ;rs cram chc dace of chc 11.5.2 Paymcn(S arc due and oayablc Ch'- icy )days afar chc in%•O1C_-d-cc 5- l bear inccrsc ac chc tact cnCCr-d c:�°•or Am,OunCS unpaid thirty ( 30 in chc absence chercof ac the legal cacc pcevailing from time co cCme :u chc pc; ;p i ol-Cc of business of chic ArehiccCC. (fnserr rate Of interest agreed Upon') r j ..r regulations at the Ou-�cr;c:- ma• a xr rbe rulidiry 01 ibis Prat t"n. Speei/ic legal advice should be Oha:v td:r:ai (Usurl laws and recluirernertts trader the =tdc'"!r.;cb in L T4�'rtd die v Sr*°! r state t/l,ui 10Ca1 Carc n:ner Credit.';:LY ant!Or tier's Principal places of business, the location of the Projec:a rernt rrs s1c'b rs r rierrrr disclosures ar¢•nice*.) reSpeCt to deleftons or ntodip,ttiotet, and ulao regarding ' v.�7_R-ARCHIT-CT AGa--yt'NT • FOURT-°_NTH ECITICN • .aLk A,A CoCu.ucNT 8141 O +R YOR\.iv`_rUE.N.v.,et,>SHINGTC-4 C -�Co 9 8141 1987 TH-•�u°3tC.kNINSTITUT.0 . • CHIT-CTS. l7}i. _- f 11.5.3 The ratcs and mulciplcs scc forth for Additional Scr riccs shall be annually adiusecd in accordancc with normal sal.;1 r:ylc-v pracciccs of the AcChiCGCt. ARTI_ OTHER CONDITIONS OR SERVICES ((�f err dtfcnjriOns n/Orher str•�iczs, iQenri/j Aedirioma[Se+viers intruded wirhin Basic Compr+esurinn c�-C-dr/icatio'a!n the p07mertr 0"d comrr//+,^t,;et:nn!`-i ncf 1Q in rbis Agr�rmmt.) Sc-,I --, This agreemen[ may be terminated in the scLe discre-Cion of OWNER aEcer Che ein has been ccmoLeced upon seven (i) days uritcen 010C-'----.phzse as provided her n?TTCLE 13 =_•janC any o E Chi? Ce_-a or The CecmS of ChiS agree•menc shaLL be severabLe I�VOiG CC OCheL�lSe Unen=OrCeabLe provisions of [his agreement sha11 be deemed Co be Ear any reason, [he remainder o. [his agreement shaLL re lain in Eu11 _once and eEEect . ARTICLE This agreement Sha11 ROC be COnSCtll2d 50 as t0 CreaCe a pzrtnersctip, ]OiCZ[ Ve^Cur2, . empLOyCD Or ocher agency reLacionship bec,can Che Dar[-'-s hereto, e:<CepC t0 Che eXcent speciEica.LLy provided Ear her"in.. This Agrccmenc cntcrcd into as of chc day yid year firs c wricccn abo7c. OWN, `R THE CITY CF FT.GTy & Lu Lts',.y= Joyce A. Parker, City Mana er (F- 'need name and rcte) CAUTION: You should sign an original AIA do cu $ ef 3 WOCCUrwhen dOCUme'nots are An es will not be obscure An original assures that Chang Y M AGRCQ cV EDITION • al.k,O C. ' }�- 61 y1-i-J 1� AIA OCCUENT Bt11 C TIER nCCHiTECT }IE�r E_cCU�T . TH v.NUE.N.0 w.�SHI;GTC�, 000c J R. � City of Elgin Agenda Item No. D May 4 , 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Architectural Services for a Facade Improvement Project - 53-63 Douglas Avenue PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider an agreement for architectural services for a Facade Improvement Program project at 53-63 Douglas Avenue . BACKGROUND Upon receipt of an application for Facade Improvement Program participation for the property at 53-63 Douglas Avenue, a Request for Proposal was sent to firms to provide architectur- al services . Under the Facade Improvement Program, architec- tural services are paid by the City. Services include design and cost estimates, preparation of construction documents, assistance with bidding and construction oversight . The property owner proposes to remove the metal paneling on the west facade, clean and tuckpoint the exterior brick finish, paint, replace windows and doors, restore architectural features and upgrade exterior lighting. The architect will work with staff and the property owner, Ben Corn, to develop the building design. Further services provided will be contingent upon City Council approval of the project, costs associated with identified improvements, and a Facade Improvement Program Agreement being executed. Four firms responded to the Request for Proposal . A tabula- tion sheet of bids is attached. The firm demonstrating the desired expertise and submitting the lowest fee for services was Dahlquist & Lutzow Architects, Ltd. , Elgin, IL. The architect is acquainted with the City' s Facade Improvement Program. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. Facade Improvement Program - 53-63 Douglas Avenue May 4 , 1999 Page 2 FINANCIAL IMPACT ,l The fixed fee for providing the architectural services associ- ated with a facade project at 53-63 Douglas Avenue is $7, 500, plus $600 for reimbursables . Sufficient funds for this expenditure are available in account number 350-0000-7895 . 78-99, Downtown Redevelopment Fund, Rehab Grants. LEGAL IMPACT A contract will need to be prepared. ALTERNATIVES 1) Approve the proposal by Dahlquist & Lutzow to provide architectural services for a facade improvement project at 53-63 Douglas Avenue. 2) Reject the proposal by Dahlquist & Lutzow to provide architectural services for a facade improvement project at 53-63 Douglas Avenue . RECOMMENDATION It is recommended that the proposal by Dahlquist & Lutzow for architectural services at a fixed fee of $7, 500, plus a not-to-exceed fee of $600 for reimbursables, be approved. R ectfully submit d, J y e A. Parker Ci y Manager RHM:amp Attachment rk ARCHITECTURAL SERVICES FACADE IMPROVEMENTS - 53-63 DOUGLAS AVENUE TABLULATION OF BIDS CITY OF ELGIN Dahlquist&Lutzow The Durrant Group Miniscalco Architects Ltd Berna Architects 462 N McLean Boulevard 214 West River Drive 116 W Main St#206 & Design Invitation No: RFP#99-038 Elgin, IL 60120 St Charles, IL 60174 St Charles, IL 60174 221 DuPage Street Date of Opening: 04-22-99 Elgin, IL 60120 Department: Building Properties Item # Descri tion AMOUNT AMOUNT AMOUNT AMOUNT 1 Architectural Services Facade Improvements 53-63 Douglas Avenue Elgin, IL 60120 $7,500.00 $12,000.00 $22,500.00 $29,875.00 On-Site Construction visits Additional Services Not to exceed$600.00 $85/hr $65/hr Completion days after ARO 1 7 weeks 8 weeks 12 weeks