HomeMy WebLinkAbout99-166 Resolution No. 99-166
RESOLUTION
ADOPTING AN AMENDED STATE STREET FACADE IMPROVEMENT PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that it hereby adopts an amended State Street Facade
Improvement Program dated June 17, 1999 for the improvement,
renovation and restoration of buildings to the original
architecture of the building, a copy of which is attached.
s/ Ed Schock
Ed Schock, Mayor
Presented: June 23 , 1999
Adopted: June 23 , 1999
Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
June 17, 1999
CITY OF ELGIN
STATE STREET FACADE IMPROVEMENT PROGRAM
Introduction
The City of Elgin has committed itself to revitalization of its
center city. This commitment manifests itself in implementation of
the Center City Master Plan, a blueprint for redevelopment of
Elgin' s center core area . A vital component to the success of this
redevelopment effort is the involvement of private property owners .
The City hopes to encourage private investment in commercial
buildings of the area through a program which offers financial
incentives to businesses to improve the appearance and quality of
their storefronts .
The State Street Facade Improvement Program is designed to promote
improvements to storefronts in one of the City' s important gateway
areas . Under the program, property owners or business owners
within the target area are eligible to apply for grants to be
applied to the cost of improving their storefronts or building
facades . These grants are provided in recognition of the positive
impact that individual facade renovations can have on the overall
appearance and quality of their storefronts and the area in
general .
Target Area
A map indicating the program' s target area is presented as Exhibit
A. The building for which assistance through the State Street
Facade Improvement Program is sought must be located in the target
area .
Type of Assistance
Property owners or business owners who make improvements under this
program will receive a grant which will match dollar for dollar the
private investment in that project . A maximum of $25 , 000 in public
funds is available per project . It is not the purpose of the
program to finance ongoing improvements which may be considered
part of the building' s regular maintenance . Each eligible
improvement will be funded by the program only once . However, the
applicant may present the project in phases with completion
scheduled within two years . Each phase shall involve facade
improvements not included in any other phase of the project .
Rebates may then be approved for each phase, the total of public
funds not to exceed $25 , 000 .
A. 11$3 , 000 Facade Improvement Incentive_"
Applications submitted between May 26 and August 24, 1998
may be eligible to receive the first $3 , 000 of any
approved project without the aforementioned matching
payment requirement . Projects which complete approved
improvements may receive a rebate for an amount equal to
the cost of improvements up to a maximum $3 , 000 .
Approved improvements exceeding $3 , 000 may receive an
additional dollar-for-dollar match for project costs
above $3 , 000 , as provided herein.
Ownership
Eligible applicants may be the owner of a commercial building or
the owner of a commercial business in the target area . Business
owners who are tenants of a building for which improvements are
planned must provide written consent from the building owner for
all proposed improvements .
Eligible Improvements
The program is geared to facade improvements ranging from minor
repairs and painting to complete facade renovation. All
improvements must be compatible with the architecture of the
building. Eligible improvements include brick cleaning and tuck
pointing, window and/or door replacement, awnings, restoration of
original architectural features and other improvements visible from
the street and have a positive appearance of the building.
Sandblasting of brick will not be funded under the program nor will
the program participate in any project which includes sandblasting.
Roof repair will not be funded under the program. Awnings and
canopies may be used as a design element if those features are
compatible with the original building design and complement the
building' s architectural features . Construction and/or repair of
mansard roofs and fixed shingle canopies will not be an eligible
cost under the program.
Landscaping is an eligible activity under the program.
Detailed architectural design work is an eligible cost under the
program.
All facades generally visible from a public right-of-way, including
front, sides and rear of building, are eligible for the State
Street Facade Improvement Program.
Ineligible Improvements
The following improvements are ineligible under the Elgin Facade
Improvement Program:
1 . Additions to existing structures .
2 . Interior remodeling (except window display areas) .
3 . Roof repairs/replacements .
4 . Purchase of furnishings, equipment, or other personal property
which does not become a part of the real estate .
S . Construction or repair of mansard roofs .
6 . Improvements completed or in progress prior to notification of
approval .
7 . Repair or creation of features not compatible with the
original architecture .
Restrictions
1 . Applications received by the City after August 24 , 1998 shall
not be eligible for the $3 , 000 rebate described above . Mailed
applications must be postmarked no later than August 24 , 1998 .
2 . The aforementioned $3 , 000 rebate may be applied only one time
per building on which approved improvements are made .
3 . Participants are not obligated to proceed with improvements
beyond those covered by the initial $3 , 000 when receiving the
$3 , 000 unmatched payment provided for herein.
4 . Applications and administrative procedures of the State Street
Facade Program apply to applications for and approval of the
$3 , 000 facade improvement incentive .
The Facade Improvement Application Process
Application and Administrative Procedures
1 . Merchants or property owners can obtain the State Street
Facade Improvement Program guidelines and application form
from the Director of Business Services and Properties . The
completed application should be submitted to the Director of
Business Services for processing. If more applications are
received than current funding levels will allow, the City
reserves the right to prioritize the applications on the basis
of the location of the project, the extent of the work, the
level of private funding, and the relative impact of the
proposed improvements on the area.
2 . The applicant will meet with the Director of Business
Services, the Historic Preservation Specialist, and the
Rehabilitation Specialist to discuss the proposed
improvements . Staff will provide suggestions on improvements
to be made, provide lists of architects, contractors and/or
product manufacturers . These suggestions do not constitute a
recommendation, but merely a list of resources .
3 . Design drawings, if required, will be reviewed by the Director
of Business Services, the Historic Preservation Specialist,
and the Rehabilitation Specialist . The design will be
reviewed considering the following: 1) The compatibility of
the proposed improvements with the overall architectural
design goals for the area; 2) the relationship between the
proposed improvements and the general character of the street
scape and other buildings in the area; 3) the overall impact
of the improvements on the appearance of the building; 4) the
relationship between the improvements and the original
architecture or historic significance of the building or area;
5) the recommendations of the City staff and/or the architect
regarding any of the above and compliance with City codes .
4 . If the review team rejects all or part of the scope of work
proposed by the applicant, applicant may request a review of
the project scope of work by the Elgin City Council . The
decision of the Mayor and City Council members will be a final
decision.
5 . After the design is approved, and if no further architectural
or engineering plans are required, the applicant may begin to
solicit bids from contractors of his or her choice .
6 . After the applicant has received at least two bids for each of
the approved work items, the applicant shall notify the
Director of Business Services as to the contractor selected,
the contract amount, and the anticipated date of construction.
Copies of all bids and proposals shall be submitted promptly
to the Director of Business Services . The applicant may not
serve as his/her own contractor except in those instances
where the applicant is an owner or partner in a company
regularly doing business as a building contractor and in the
opinion of the city such company has the capacity and skill to
perform the proposed improvements .
7 . Upon City review and approval of the bid/contractor, a Facade
Improvement Program agreement prepared by the City must be
entered into between the City and the Applicant . The terms of
such an agreement shall include that all improvements shall be
completed within one hundred eighty (180) days of the date of
the agreement unless otherwise authorized in writing by the
City.
8 . Required building permits must be obtained before the work
begins . Questions regarding permit requirements should be
directed to the City' s Department of Code Administration.
9 . After all necessary permits have been issued, work may
proceed. All change orders must be approved by the program
staff .
10 . Upon completion of the project, copies of all bids, contracts,
invoices, and waivers of lien must be submitted to the
Director of Business Services . City staff will inspect the
work for compliance with City codes and conformance with the
design plans approved for this project .
11 . If all of the requirements listed above are satisfied, a check
will be issued from the City to the applicant for the rebate
amount . Note : Payment will be issued only upon completion of
all work items as originally approved. Major changes or
elimination of certain items in the approved design plan must
be approved by a City staff review team.
Correspondence
All questions and comments regarding this Program shall be directed
to.
Director of Business Services
City of Elgin
150 Dexter Court
Elgin, IL 60120
847-931-6749
STATE STREET BUILDING IMPROVEMENT PROGRAM
APPLICATION FORM
1 . Applicant
(Name)
Home Address
(Home Address)
(City) (State) (Zip) (Phone)
2 . Building or establishment for which the rebate is sought :
(Street Address)
Applicant is : Owner Tenant
If tenant, what is term of lease?
3 . Facade to be improve : Front Side Rear
4 . Proposed use of program:
Canopy/Awning Signage
Windows/Doors Exterior Lighting
Painting/Tuck Restoration of
Pointing Architectural Feature
Brick Cleaning Landscaping
Other (please specify)
5 . Statement of Understanding .
A. The applicant (undersigned) agrees to comply with the
guidelines and procedures of the State Street Building
Improvement Program and the conceptual design and outline
specifications as agreed to by the applicant and the
application review team.
B . The applicant understands that the applicant must submit
detailed cost documentation, copies of building permits,
bids, contracts and invoices and contractor' s final
waivers of lien upon completion of the approved
improvements .
Applicant Signature
If the applicant is other than the owner, the following line must
be completed:
I certify that I , the owner of the property at
do authorize the applicant to apply for a rebate
under the State Street Building Improvement Program and undertake
the approved improvements .
.Date
(Owner Signature)
_ - _ _ _
FOR OFFICE USE ONLY
Date Application Received:
Application Fee Paid: Yes No
If yes, Check Cash
Application I .D. Number :
Rebate Approved: Date
Total Estimated Project Cost
Percent Applied for Rebate
Total Amount of Rebate
Rebate Denied: Date
Reason
(Program Coordinator)
Return To : Director of Business Services
City of Elgin
150 Dexter Court
Elgin, IL 60120
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