The URL can be used to link to this page

Home My WebLink About99-15 Resolution No. 99-15 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH THE CHANNING YMCA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with the Channing YMCA for youth programs, a copy of which is attached hereto and made a part hereof by reference. s/ Robert Gilliam Robert Gilliam, Mayor Pro Tem Presented: January 27 , 1999 Adopted: January 27, 1999 Omnibus Vote: Yeas 5 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk SERVICE AGREEMENT ce_THIS AGREEMENT is made and entered into this 991'4, day of , 1999, by and between CHANNING YMCA, a not'-for-p ofit organization, (hereinafter referred to as the "YMCA" ) and the CITY OF ELGIN, Illinois, a municipal corporation, (hereinafter referred to as the "City") . WHEREAS, the City of Elgin, Illinois has determined it to serve a beneficial public purpose to discourage criminal activity through the promotion of alternative activities for minors and to be in its best interests to aid the promotion of such activities; and WHEREAS, the YMCA provides activities to minors. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1 . The City shall pay to the YMCA the sum of $30,000 on or before February 28, 1999 . 2 . The YMCA shall address all initial inquiries and requests made pursuant to this agreement to City's Recreation and Facilities Superintendent. 3 . The YMCA shall apply the aforementioned $30,000 to youth programming efforts . 4 . The YMCA shall provide a written report detailing the disbursement of $30,000. This report shall be received twice yearly on May 30, 1999 and December 31, 1999 to the Director of Parks and Recreation and shall include but not limited to name of recipient of service, type of program provided, attendance of recipient and other pertinent information as provided in the Parks and Recreation Department program evaluation form. 5 . The City shall have the right to review all accounting records related to the use of the $30,000. 6 . The YMCA shall indemnify and hold City harmless from and against any and all claims for damages, suits, causes of action or any and all other liability which may arise out of or in connection with the performance of this agreement or other operations as a result of any negligent actions by the YMCA. 7 . This Agreement shall be in full force and effect from January 28, 1999 through December 31, 1999 . • IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year first written above. CITY OF ELGIN, a municipal corpora ion By / ) a J. •e A Parker Cl y Manager Attest: /1(--C_ City Clerk CHANNING YMCA a not-for-profit corporation Bye== i Pat Nels Executive Director -2- ``mayoFFi„c„ k City of Elgin Agenda Item No. „„... , January 7, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Channing YMCA 1999 Purchase of Service Agreement PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the 1999 Purchase of Service Agreement with the Channing YMCA. BACKGROUND The Channing YMCA offers recreational and learning opportuni- ties for Elgin ' s youth. A continued cooperative relationship with the YMCA provides opportunities and activities to help young people enjoy their youth and grow into productive and responsible adults . The cooperative effort matches the goals outlined in the Guiding Principles of Youth Initiatives in the City' s Five-year Financial Plan. As part of the Purchase of Service Agreement, the Channing YMCA is required to report on the use of City funds and to perform a program evaluation semi-annually. Attached you will find a breakdown of how the City' s contribu- tion of $30, 000 was utilized for various youth programs for the YMCA. One half of the City' s contribution is used to support children in the summer day camp program. The remain- ing funds are used for after school programs and aquatic and sport programs . In addition, the City utilizes the Channing YMCA for various recreation programs . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . FINANCIAL IMPACT The 1999 Recreation Division budget, account number 010-5012-762 . 45-99 (miscellaneous services) , includes $30, 000 for this contract agreement . LEGAL IMPACT • None . . Channing YMCA 1999 Purchase of Service Agreement January 7, 1999 Page 2 elm- ALTERNATIVES The City Council could approve the agreement as drafted, edit the agreement, or decline to provide support to the Channing YMCA. RECOMMENDATION It is recommended that the proposed 1999 Channing YMCA Pur- chase of Service Agreement be approved to provide $30 , 000 of funding toward youth programs . R pectfully subm� ted, (....._/).64, e.,... / j... Joyce ' . Parker City Manager kb r em The Greater ® Elgin Area YMCA Channing YMCA • Taylor YMCA • Edwards Camp &Conference Center June 18, 1998 Ms . Maria Cumpata 150 Dexter Ct . Elgin, IL 60120-5555 Dear Maria: Enclosed is a case statement that shows how we used the donated funds from the City of Elgin. Our YMCA fiscal year ends June 30th so each year we use and designate one half of the funds for each half of our fiscal year. So we used $15, 000 for youth programs from January through June and will use $15, 000 for programs from July through December. The enclosed form shows the 12 months as it would normally occur. We also use this information in our "Invest In Youth" fundraising event each year. Again, thank you and the city of Elgin for this contribution. It is very much appreciated and acknowledged throughout the year. Sincerely, Patrick Nelson Chief Executive Office Enclosure cc : Tom Sutter You can't spell FAMILY without the V. •Churning YMCA 111 N.Channing Street Elgin, Illinois 60120 Telephone: (847) 888-7400 Fax: (847) 888-7433 •Taylor YMCA 50 N. Mc Lean Boulevard Elgin. Illinois 60123 Telephone: (847)888-7410 Fax: (847)888-8152 •Camp Edwards P.O. Box 16 East Troy.Wisconsin 53120 Telephone: (414)642-7466 Fax: (414) 642-5108 United vwy AclencY 1997 INVESN YOUTH . "Case Statement" The mission of the Elgin Area YMCA is to serve youth and adults in helping them learn skills, develop health and fitness, and gain positive self-esteem. The YMCA's focus is on youth teens, seniors, young families, and those with disabilities. In support of this mission, through the YMCA organization, more than $370,000 is invested in sponsorship to youth and adults. Of this total, $237,628 comes from the Invest In Youth campaign and YMCA membership fees. United Way contributes $110,302 to the Elgin YMCA for support to JORP and PASS. Bethlehem No. of Youth United Way YMCA IY City of Programs $ Value Lutheran Support Support Support Elgin Church JORP (Juvenile 90 $99,500 Offenders Restitution Prog.) $ 76,526 .... $22,974 .... •••• Day Camp Sponsorships 252 35,380 --- .... 19,380 15,000 $1,000 PASS (Elementary After-School 175 48,170 27,600 12,010 8,560 Program) Gym & Swim Senior Support 172 18,427 --- 18,427 --- .... •••• Aquatic/Sport Programs 127 24,506 6,176 --- 11,890 6,440 (sponsored) ••• Sponsored Memberships 145 59,305 --- 38,559 20,746 .... .... Youth/Student 1 459 93,642 --- 93,642 --' •• Fee Reductions TOTALS: 1,420 $378,930 $110,302 $150,628 $87,000 $30,000 $1,000. 9/95disc:b:case.sta