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HomeMy WebLinkAbout99-138 Resolution No. 99-138 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH CLARK DIETZ, INC. FOR THE SPARTAN DRIVE EXTENSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Amendment No. 1 to an Engineering Service Agreement on behalf of the City of Elgin with Clark Dietz, Inc. for Phase II Final Engineering for the Spartan Drive extension, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: May 12, 1999 Adopted: May 12, 1999 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk CITY OF ELGIN,ILLINOIS SPARTAN DRIVE EXTENSION-PHASE II FINAL ENGINEERING ENGINEERING SERVICES AGREEMENT ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1 THIS AMENDMENT NO. 1 entered into this ;ollfday of 1999, by and between the City of Elgin, an Illinois municipal corporation (herein er referred to as "City"), and Clark Dietz, Inc., an Illinois Business Corporation (hereinafter referred to as "ENGINEER"), shall modify that Agreement dated 21 January 1998 (hereinafter referred to as "Original Agreement") whereby the ENGINEER was engaged by CITY to perform certain professional services in connection with the completion of Phase I - Preliminary Engineering for the extension of Spartan Drive (hereinafter referred to as "PROJECT". This change is germane to the original contract as signed. WHEREAS, THE ENGINEERS completed the Phase I - Preliminary Engineering for the PROJECT which presented the preferred alignment for the extension of College Green Drive and the proposed intersection improvements with Randall Road and College Green Drive. AND WHEREAS, the CITY desires the ENGINEER to prepare Phase II - Final Engineering Design Services for the preferred alignment for the extension of Spartan Drive. In response to these changes, certain revisions must be made to the Original Agreement. In compliance, therefore, the terms and conditions of the Original Agreement are modified as specifically set out below. All other parts of the Original Agreement remain unchanged. SECTION I of the ORIGINAL AGREEMENT is hereby amended to replace Paragraph C with the following: A detailed Scope of Services is attached hereto as Attachment B - Revised for Phase II. SECTION II of the ORIGINAL AGREEMENT is hereby amended to replace Paragraphs A and B for the Phase II Final Engineering portion of the PROJECT. A. A revised detailed project schedule for the Phase II Final Engineering portion of the PROJECT is included as Attachment C, attached hereto. The ENGINEER will submit to the CITY a monthly Progress Report outlining the status of the project, including a brief narrative of progress, findings, and outstanding issues. SECTION IV of the ORIGINAL AGREEMENT is hereby amended to replace paragraph A. A. For services provided the ENGINEER shall be reimbursed at the billing rates attached hereto in Attachment A times the hours provided by the personnel employed on this PROJECT, with the total fee not to exceed $129,050, including outside services and job related expenses, regardless of the actual costs incurred by the ENGINEER unless substantial modifications to the scope of the work are authorized in writing by the DIRECTOR. All other provisions of the ORIGINAL AGREEMENT shall remain in full force and effect. IN WITNESS whereof, the undersigned have placed their hands and seals upon and executed AMENDMENT NO. 1 in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the CITY: ATTEST: THE C OF ELGIN By Azc-t.n+-- By City Clerk Ci Manager (SEAL) For the ENGINEER: Dated this 20th day of April , A.D., _1999 ATTEST: B - B 1 • dminis i ative Assistant Senior Vice President (SEAL) LAgRkaas/Spanaokery agree 1 3.5.99.doc ATTACHMENT B-REVISED CITY OF ELGIN SPARTAN DRIVE EXTENSION SCOPE OF SERVICES-PHASE H ENGINEERING The following is the Scope of Services for the Spartan Drive Extension for which the Phase I Preliminary Engineering has been completed and approved by the City of Elgin and the Kane County Highway Department. This Scope of Services is for those services that will be completed by Clark Dietz, Inc. (CDI) to provide Phase II - Final Engineering for this project. Phase II -Engineering The tasks undertaken during this phase are based on the approved Phase I Preliminary Engineering. The following is an outline of those tasks that will be included to complete the Phase II Final Engineering documents. I. General Design Elements A. Title Sheet B. General Notes & Legend C. Summary of Quantities D. Construction Cost Estimates E. Meetings F. Project Management II. Roadway Design A. Existing Conditions/Demolition Plans B. Typical Sections C. Proposed Roadway Plan& Profile 1. Stage 1 (West portion) 2. Stage 2 (East Portion) D. Construction Details 1. Pavement/Curb and Gutter 2. Erosion Control 3. Sidewalks E. Landscape Plans III. Drainage/Detention Design and Utility Plans A. Drainage System Design Plans 1. Storm Sewer Sizing 2. Inlet Spacing 3. Outfall Types and Locations B. Detention Pond Design 1. Relocate Existing Detention Pond 2. Additional Detention Capacity 3. Energy Attenuators 4. Required Release Rates C. Utility Relocation/Coordination 1. Water Mains/Hydrant Locations 2. Commonwealth Edison 3. Communication 4. Natural Gas 5. Westfield Townhomes a. Sanitary b. Storm Sewer IV. Structural Design Plan A. Bridge Design B. Geotechnical Testing (Testing Service Corporation) 1. Two borings required - one at each proposed abutment C. Miscellaneous Structural Details V. Traffic Signal and Lighting Plans A. Signal Plans B. Cable Plans C. Lighting Plans D. Miscellaneous Details VI. Cross Sections VII. Specifications A. Incorporate City of Elgin Contract Specifications B. Technical Specifications C. Special Provisions VIII. Revisions to Intersection Design Study A. Based on Kane County Comments 1. Incorporation of Meijer's Development B. Directed by City of Elgin IX. Bidding and Preconstruction Award Services A. Bid Document Printing B. Bid Document Distribution C. Pre-Bid Meetings D. Bid Evaluations E. Recommendations for Award X. Plat of Survey - Parcel A-1 The following is a scope of the survey which shall be completed for the property designated as Parcel A-1,which is being conveyed from the Elgin Community College to the City of Elgin. A plat of survey of the Real Estate dated subsequent to the date hereof, made, and so certified by the surveyor to the City of Elgin and Chicago Title Insurance Company as having been made in accordance with the Minimum Standard Detail requirements for LTA/ASCM Land Title Surveys and Mapping, 1992, including, without limitation, all items (except for items 5, 7, 9, 10 and 12 in Table A thereof with accuracy standards appropriate to suburban settings and for the City of Elgin's intended use of the Real Estate). The survey shall also include a certification by the surveyor(i) as the square footage of the Real Estate (excluding any portion thereof lying in a public right-of-way) and (ii) that the Real Estate is not located in a flood plain,wetland or special flood hazard zone. Such survey shall indicate all building or improvements and further indicate all applicable easements and rights-of-way. I:ProJR'rans/Spanan/Attach B.doc City of Elgin COST ESTIMATE OF CONSULTANT SERVICES Date: April 5, 1999 Spartan Drive Extension CLARK DIETZ, INC. Phase II , Final Design Engineering Estimate Prepared By: Clark Dietz, Inc. Project Project QA/QC Staff Engineer II Designer Design Support Director Manager Advisor Engineer Technician Staff Total Total Project Element ($150/hr.) ($105/hr) ($125/hr) ($75/hr) ($55/hr) ($85/hr) ($55/hr) ($50/hr) Hours Salary Title Sheet 1 4 8 13 $765 General Note, Legend 2 4 8 8 22 $1,390 Summary of Quantities 1 8 16 16 41 $2,465 Existing Conditions/Demolition 2 8 16 16 42 $2,570 Typical Sections 2 6 8 16 32 $1,980 Proposed Roadway 2 8 2 16 32 16 40 116 $7,910 Existing/Proposed Profiles 2 1 4 12 16 35 $2,175 Drainage/Utility Plans 4 2 24 32 80 142 $8,630 Relocate Detention Pond 4 2 16 16 40 78 $4,950 Construction Details 8 16 16 40 $2,360 Bridge Plans 24 12 12 16 16 80 $6,320 Signal Plans 4 2 8 16 24 54 $3,950 Cable Plans 4 2 8 16 16 46 $3,510 Bridge Details 32 28 28 32 40 160 $11,920 Miscellaneous Details 2 8 16 16 42 $2,570 Cross Sections 4 4 24 32 24 32 120 $8,280 Specifications 16 20 8 48 92 $6,020 Cost Estimates 10 16 24 12 62 $4,'.70 Meetings (3 meetings) 24 24 48 $6,120 Lighting Plans 4 8 24 16 24 76 $5,140 Geotechnical 2 4 6 $490 Revisons to IDS 8 8 8 16 40 $2,760 Bidding/Reconstruction Services 14 24 4 18 60 $4,390 Project Management 20 40 60 $7,200 Sub-Total (hours) 46 212 15 260 288 148 436 102 1,507 Sub-Total (dollars) $6,900 $22,260 $1,875 $19,500 $15,840 $12,580 $23,980 $5,100 $108,035 Direct Expenses * $21,015 Total $129,050 * Includes plat of survey (Parcel A-1) to be completed by sub-consultant for not to exceed cost of$3,000. I.Proj/lrans/Spartan PH2.xis City of Elgin Spartan Drive Extension Schedule - Phase II I'lk l 1999 Work Task May 1 June July August September October November Notice to Proceed - Phase II General Design Elements Roadway Design Drainage /Detention Design and Utility Plans Structural Design Plan Traffic Signal and Lighting Plans Cross Sections Specifications Revisions to Intersection Design Study Bidding and Preconstruction Award Services Plat of Survey, Parcel A-1 Construction (West Stage) `0 OF Etc> ( 8) 1,3- y, 3 Q City of Elgin Agenda Item No. April 16, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Amendment No. 1 to an Agreement with Clark Dietz Inc. for the Spartan Drive Extension-Phase II Design Engineering PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Amendment No. 1 to an agreement with Clark Dietz Inc . (CDI) for the completion of Phase II - Design Engineering for the completion of plans, specifications and bid documents for the Spartan Drive extension project . BACKGROUND rft- The original agreement with CDI ($118, 000) for the Phase I Preliminary Engineering to determine the location of the Spartan Drive extension was authorized by the City Council at its December 17, 1997 meeting. CDI was selected from several firms to perform preliminary engineering (Phase I) and plan and bid document preparation (Phase II) . This amendment incorporates Phase II work into the contract . The Phase II amendment is consistent with the original proposal . Amendment No. 1 ($129, 050) will add the Phase II Design Engi- neering to the agreement with CDI for the subject project . Design Engineering services include the completion of plans, specifications, bid documents and bidding assistance . A copy of Amendment No. 1 is attached as Exhibit A. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT rtk/ Funds for Phase I and Phase II engineering are budgeted in account number 270-0000-791 . 93-80 ($220, 000) and account number 276-0000-791 . 93-80 ($50, 000) , project number 339514 . The original agreement with CDI is in the amount of $118, 000 . Amendment No. 1 will add $129, 050 to the agreement with CDI for a total not-to-exceed fee of $247, 050 . Amendment #1-Spartan Drive Extension April 16 , 1999 Page 2 1 LEGAL IMPACT None . ALTERNATIVES None . RECOMMENDATION It is recommended that City Council approve Amendment No. 1 with Clark Dietz Inc . in the amount of $129, 050, leaving a total not-to-exceed fee with CDI of $247, 050, and authorize staff to execute the amendment . R- •ectfully submit ed, J/ce I . Parker City Manager SP/do Attachment