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Home My WebLink About99-135 Resolution No. 99-135 RESOLUTION AUTHORIZING THE DISTRIBUTION OF GRANTS TO YOUTH SPORTS ORGANIZATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that City Manager Joyce A. Parker, is hereby authorized and directed to distribute grants to the following youth sports organizations for the purposes specified herein and pursuant to the terms and conditions in the agreements between the City of Elgin and the respective youth sports organizations : Organization and Purpose Amount Babe Ruth Teener League Fence Expansion/Light Renovation $27, 883 Continental Little League Septic and Water Repairs $11,501 1 s/ Ed Schock Ed Schock, Mayor Presented: April 28, 1999 Adopted: April 28, 1999 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk ()FEL. ) City of Elgin Agenda Item No. April 7, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Funding Requests for Youth Sports Organizations PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the following general fund grants as recommended by the Parks and Recreation Board at its March 30, 1999 meeting. BACKGROUND The City Council programmed $80, 000 in the 1999 budget to distribute among the nine youth sports organizations for facility capital improvements . Additionally, $17, 159 of unspent dollars were rebudgeted in 1999 from the 1998 capital fund, providing a total of $97, 159 available for youth organ- izations . The following projects were approved by the City Council in March, as proposed by the Parks and Recreation Board at their February 23 meeting: Little League Amount American Legion Post $ 5, 875 Field lighting repair American Little League $ 4 , 400 Dugout repair: $1, 200 Bathroom repair: $3 , 200* Babe Ruth Teener League $ -0- Funding request held pending further information Classic Little League $35, 000 Construction of new concession/restroom facility* Continental Little League $ 8 , 500 Musco lighting final payment : $5, 500 Field lighting repair: $3 , 000 { Elgin Heat $ 4, 000 Backstop safety upgrade Funding Requests for Youth Sports Organizations April 7, 1999 Page 2 er- Elgin Kickers $ -0- Not funded at this time National Little League $ -0- Funding request held pending additional information Youth Football League $ -0- Not funded at this time Total : $ 57, 775 * Denotes youth organization funding a portion of project . The distribution of the remaining 1999 funds totaling $39, 384 was discussed at the Parks and Recreation Board meeting on March 30 and is proposed as follows : Little League Amount National Little League $27, 883 Fence Expansion/Light Renovation Continental Little League* $11, 501 towSeptic and water repairs TOTAL: $39 , 384 *Continental Little League informed the Parks and Recreation Board on March 30 that major repairs are needed to the septic and water systems at the facility. Currently, the extent or cost of the repairs is not known. The Board is proposing to set aside the remaining $11, 501 of 1999 funding to be used for these repairs, with any remaining funding after repairs carried into the 2000 budget . Attached is a copy of the youth sports organizations ' five-year funding plan as developed by the Parks and Recreation Board. This plan will be used as a guide annually to determine grant funding as budgeted by the City. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Input received from youth sports organizations and approved by the Parks and Recreation Board on March 30, 1999 . FINANCIAL IMPACT ,ibj, Sufficient funds are budgeted and available in the Parks and Recreation Department Administration Division budget, account number 010-5001-761 . 92-46, with separate project numbers assigned to each league. Funding Requests for Youth Sports Organizations April 7, 1999 Page 3 IMPACT ç?l,LEGAL None . ALTERNATIVES Option 1 . To fund the grant requests as recommended by the Parks and Recreation Board and staff . Option 2 . To not fund the grant requests as proposed. RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the youth sports grant requests as recommended by the Parks and Recreation Board. R- .ectfully subm' ed, �• ce 4 . Parker City Manager mm/kb YOUTH SPORTS ORGANIZATIL_IS PROPOSED 5-YEAR PLAN (Revised March, 1999) 1999 2000 2001 2002 2003 Future American dugout repair $1,200 jr/snr ann.booth$840 mjr ann.booth$2,800 lights $12,000 scoreboard $4,500 field expan. $?? bathroom repair$3,200 dugout repairs$4,200 tractor $5,000 7 pads $4,900 4 blchrs/pads $6,800 American Legion light expan. $5,875 fence repair $265 5 pads $3,500 Classic conc. bldg. $35,000 fence repairs $1,000 light expan. $12,000 fence rail $4,000 mower $8,000 bull pen fnce $3,000 (w/sec. lights&water) scoreboard $ 4,500 batting cage $7,500 10 pads $7,000 2 blchrs/pads $3,400 Continental light payment $5,500 bathroom rep $ 3,500 dugout rep. $2,500 fence rail $1,500 announ.booths$?? light repair $3,000 septic repairs $ 3,000 14 pads $9,800 picnic tables $?? sewer/water repair$ ? gravel $34,300 football fields $7? sewer/water repair$? shelter $7? 6 blchrs/pds$10,200 National $0 new lights $29,072 asphalt $7? bldg.expan. $7? announ.booth $7? 10 bleachers$10,000 Teener field/light exp.$27,883 7 pads $4,900 Pee Wee $0 astroturf $12,000 asphalt $25,200 pcnc tables $3,500 3 pads $2,100 4 blchrs/pad $4,700 Kickers $0 drainage $45,000 light expan. $60,000 Heat backstop $4,000 field cony. $8,600 port.fence $4,000 asphalt $?? 4 blchrs/pds $6,800 Total subtotal $85,658 subtotal $96,777 subtotal $65,800 subtotal $75,800 subtotal $72,500 contingency* $11.501 shortage $16.777 contingency $14.200 contingency$4.200 contingency $7.500 Total $97,159 Total $80,000 Total $80,000 Total $80,000 Total $80,000 * 1999 contingency will be utilized for Continental Little League sewer and water repairs. Committee of the Whole Meeting April 8, 1998 Page 2 Change Order No. 1 to Contract With Illinois Hydraulic Construction Group for Walton Island Pathway System Councilman Schock made a motion, seconded by Councilman Walters, to approve the proposed change order. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Approval of Construction Contract with IDOT/CMAQ Grant for U.S. 20 Bike Path Project Councilman Walters made a motion, seconded by Councilman Gavin, to approve the joint agreement with IDOT for the construction phase of the Sports Complex/Elgin Community College Bike Path. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Amendment No. 3 to Agreement with Crawford, Murphy & Tilly, Inc. for Engineering Services for the Central Business District Highland Avenue Street Lighting and Sidewalk Replacement Project Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the proposed amendment in the not-to-exceed amount of $42 , 182 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. ngnegefra0.pVYOSh, lisporto frganiz rtions; Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the youth sports grant requests for facility capital improvements as recommended by the Parks and Recreation Board. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Discussion Regarding Strategic Planning Because all Councilmembers are not available for the dates previously scheduled for the planning session, alternate dates were considered. Staff was directed to contact the facilitator to obtain other possible dates . Adjournment Councilman McKevitt made a motion, seconded by Councilman Gilliam, to adjourn the meeting and go into Executive Session for the purpose of discussing the following matters : Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) ( 11) of Open Meetings Act 'Cy oM1E(Ci City of Elgin Agenda Item No. April 1, 1998 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Funding Requests for Youth Sports Organizations PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the following general fund grants as recommended by the Parks and Recreation Board at its March 31, 1998 meeting. BACKGROUND The City Council programmed $80, 000 in the 1998 budget to distribute among the eight youth sports organizations for facility capital improvements . Staff met with each of the eight youth sports groups to review the specific needs of each facility and develop a joint proposal for the Boards ' review. The Board distributed funds based on the current condition of each facility and the priority needs for the proposed improvements . At their February 24 , March 18 (special meeting) and March 31 meetings, the Parks and Recreation Board approved the following projects : Little League Amount American Legion Post $ 9, 950 Lighting upgrades : $2, 950 Build pitching mounds : 2, 000 Scorer booth installation: 5, 000 American Little League $12 , 081 Fencing project : $7, 081 Chain link gate : 600 Fence and stair repair: 500 Aluminum bleachers : 3 , 900 Babe Ruth Teener League $ 8, 972 Fence project : $8, 972 r • Funding Requests for Youth Sports Organizations April 1, 1998 Page 2 Classic Little League $23 , 262 Softball scoreboard: $3 , 000 Scoreboard repair: 900 Repairs to concession stand and bleachers : 5, 700 Warning track repair: 400 Concession stand development : 13 , 262* Continental Little League $10, 000 Musco lighting payment : $10, 000 Elgin Kickers $ 8, 208 Goal mouth signage : $ 420 Direction signage : 400 Folding tables : 400 Player benches : 900 Netting: 350 Fencing: 5, 738 National Little League $ 7, 527 Fencing repair: $ 5, 727 Picnic area concrete : 500 Light repairs : 1, 000 Picnic table umbrellas : 300 Youth Football League -0- Artificial turf in cheerleader section denied Total : $80, 000** * The $13 , 262 for the development of the Classic Little League concession stand will be defined further upon the completion of architectural drawings this summer. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Parks and Recreation Board Youth Sports Organizations ,^d FINANCIAL IMPACT Sufficient funds are budgeted and available in the Parks and Recreation Department Administration Division budget, account number 010-5001-761 . 92-46, with separate project numbers assigned each league for tracking. LEGAL IMPACT ! 1 None . r Funding Requests for Youth Sports Organizations April 1, 1998 Page 3 ALTERNATIVES Option 1 . To fund the grant requests as recommended by the Parks and Recreation Board and staff . Option 2 . Not fund the grant requests as proposed. RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the youth sports grant requests as recommended by the Parks and Recreation Board. Re •ectfully subm' ted, � Q G Jo ce A. Parker City Manager mm/kb