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Home My WebLink About99-122 Resolution No. 99-122 RESOLUTION ACCEPTING THE PROPOSAL OF MOTOROLA FOR RADIO EQUIPMENT FOR THE FIRE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin of Motorola for radio equipment for the fire department, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 28, 1999 Adopted: April 28, 1999 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk M MOTOROLA tv Description Unit Price Extended Price 7 MCS2000 Model I SMARTNET Mobile Radio $1,706.00 $11,942.00 15-35 watts, 1X8 character display, 48 channels, 1/4 wave antenna, mounting hardware, and 1 year warranty. Model M01MX, 814W, H37, G495 17 VHF HT1000 Portable Radio (IL State Contract) $630.00 $10,710.00 5 watts, 16 position rotary switch, scan, antenna,belt clip, high capacity battery, compact charger, and 1 year warranty. Model H01KDC9AA3N 17 Optional intrinsically safe high capacity battery $36.00 $612.00 (deletes the standard ultra high capacity battery) Model H798 17 Optional leather swivel carry case -(deletes the standard belt clip) $29.00 $493.00 Model H314 -3" 17 Spare intrinsically safe high capacity battery NTN7372 $102.85 $1,748.45 (IL State Contract) 17 Noise cancel remote speaker mic with coiled cord NMN6191 $78.20 $1,329.40 (IL State Contract) 1 HT1000 Programming Software-RVN4098E $350.00 $350.00 77 Noise cancel remote speaker mic with coiled cord NMN6191 $78.20 $6,021.40 (IL State Contract) 3 VHF MaxTrac 300 Mobile Radio $655.00 $1,965.00 45 watts, 2 character display, 32 channels, 1/4 wave antenna, mounting hardware, and 1 year warranty. Model D43MJA7JA5K Total For All Equipment $35,171.25 MAR 22 '99 07: 1e FR MOTOROLA TO 99316179 P.02i02 M /yOTOROLA Qty Description Unit Price Extcnded Price 1 M-rS2000 Model I SMARTNET Portable Radio $1,950.00 $1,950.00 3 watts, 16 position rotary switch,6 character top mountgd display,48 channels,scan, 1/4 wave antenna,belt clip, ultra high capacity battery,and 1 year warranty. Model H01QX,202H,H637, I MaxTrac 300 RSS Programming Software $350.00 $350.00 Model RVN4019 1 MaxTrac 300 Programming Cable $40.00 $40.00 Model 308007ON01 Total For Above Equipment $2,340.00 t ** TOTAL PAGE.02 �oic � o Agenda Item No. City of Elgin April 7, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Purchase of Radio Equipment for Fire Department PURPOSE The purpose of this memorandum is to provide the Mayor and Members of the City Council with information to consider the purchase of seven mobile Fire Department radios for five ambulances and two reserve engines, one portable Fire Department radio, 17 mutual aid box alarm system (MABAS) radios, three MABAS mobile radios, 77 noise cancelling microphones and an intercom system for engine 6 . BACKGROUND When the new radio system was purchased, mobile radios were not included for the five ambulances and two reserve engines because of budget constraints. Instead, portable radios were used in these units . The installation of mobile radios will improve operations when using these vehicles . The extra portable fire radio will provide a replacement for use when a radio is sent out for repair. The MABAS radio system is used whenever aid is required from other fire departments and uses separate equipment from the City system. The current equipment is greater than 25 years old and in need of replacement . The 17 portables and three mobile radios will be used for that purpose. This purchase will provide MABAS radios to all front-line equipment and for top management staff . The noise canceling microphones will be used on portable radios to improve communications at fire scenes . Improvements will also be made to engine 6 ' s intercom system with a re- placement system. Motorola is the sole source provider for radio equipment to the City of Elgin. Note that their quote has several items priced from the State of Illinois pricing contract . f Purchase of Radio Equipment for Fire Department April 7, 1999 Page 2 Motorola does not manufacture an intercom system, therefore, three separate quotes were obtained from David Clark Co. , Setcom and Quala-Tel for the intercom system replacement . Quala-Tel was low bid and also matches the systems now in use on the rest of our equipment . The cost for the intercom system from Quala-Tel is $1, 813 . 00 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Motorola, David Clark Company, Inc . , Setcom and Quala-Tel (Signtronics) FINANCIAL IMPACT The total cost of the radio upgrades equals $39, 325 . Funds were budgeted and are available in account number 385-0000-795 . 92-00, Capital Improvements, project number 289117, Fire Radio Upgrades, in the amount of $39, 000 . LEGAL IMPACT None . ALTERNATIVES " None . t RECOMMENDATION It is recommended that the City Council approve and authorize the purchase of radio equipment and associated components in the amount of $37, 511 . 25 to Motorola and $1, 813 to Quala-Tel for a total expenditure of $39, 324 . 25 . Respectfully submitted, Q ' J ce . Parker City Manager DR/st February 8, 1999 TO: D/C Ahrens FROM: Captain Rausch SUBJECT: Purchase of Intercom System Three quotes for the replacement of the intercom system in engine 6 were received. They were as follows: David Clark .............$ 3,089.00 Setcom ..................$ 1,870.00 Quala-Tel (Sigtronics)..$ 1,813.00 The low quote from Quala-Tel is the same equipment that we already have and would recommend to purchase. dr ?nt By:- QUALA-TEL ENT. ; 1 800 442 1504; Feb-3-99 11 :01AM; Page 1 FAX TRANSMISSION QuALA-TEL ENTERPRISES 1 504 Hiummu Avt. DUARTF. CA 9 10 10-238 1 (626)305-0104 FAx: t6e6ta05-0107 To: DAVE HUDIK -ELGIN FIRE bate: February 3, 1999 Dr-,PT Fax#: 847-931-6179 Pages: 4, including this cover sheet. From: Carole Lee Subject: QUOTE FOR S.IGTRONICS INTERCOM EQUIPMENT COMMENTS: Herewith, quote for the intercom system we discussed. Note 1 have included the new 5E-8 headsets with flex boom, and 1 am also sending;you herewith a copy of a brochure describing these new headsets. I have also attached information regarding"open jump seats". Please give me a call if you have any questions - and thanks for your request. ant By:, QUALA-TEL ENT.; 1 800 442 1504; Feb-3-99 11 :01AM; Page 2 SIGTRONICS EMERGENCY VEWLE INTERCOM SYSTEM t ► Description Unit Price Total I IJS-45S Single Radio "UltraSound" Emergency Vehicle Intercom System $649.00 $649.00 Including Intercom and single radio interface, headset jacks, push-to-talk buttons, and all mounting hardware 2 800122 push-to-talk (1 FI)buttons for open jump seats 24.00 48.00 I SE-8 Headsets, Dual ear, behind-the-head style(to wear with helmet), integrated noise CAL canceling electret inic, coiled cord, flex boom 279.04 11116.0 Total Price for the above items: $1,813.00 *An interface adapter may be required for some mubilc radios. *Other headset styles are also available. *We also interface to Cellular Telephones. The above price does not include installation or applicable sales tax. Shipping F.U.R., Duarte, CA. Prices mid specifications subject to change without notice. SIGTRONICS M A 1)E I N THE USA ant By: QUALA-TEL ENT.; 1 800 442 1504; Feb-3-99 11 :0iAM; Page 3/4 1� r SIGTRONICS NOISE-ATTENUATING HEADSETS 7,,00W\7 with CUSTOM FLEX BOOM Sigtronics introduces Its NEW headsets with custom flex boom - Models SE-8, SE-18 and SE48. The new buom inic rotates 180 degrees for use on either side of the head and adjusts quickly with one hand. Each headset includes volume control, adjustable head strap or band, and exceeds NFPA 1500 regulations. All Slgtronics headsets are MADE IN U.S.A. and can be used with Sigtronics emergency apparatus intercom systems and hand-held radio adapters. The NEW intiograted hio h-nnisa eliminator microphone assttras crystal clear voice communications. The mic "ultra-foam" wind- srreen stops wind, dust and moisture from affecting mic performance. a SE-8 Custom Flex SE-18 Custom Flex SE-48 Custom Flex Boom Headset Boom Headset Boom Headset TIro Slgtronics new SE-8 helmet head- Slgtronics Introduces the now SE-18 Slgtronics introduces the now SE-48 set features a Custom Flex Boom headset which has a Custom Flex headset which has a Custom Flex which adjusts to the perfect position Boom which rotates 180 degrees for Boom which rotates 180 degrees for with just one hand and stays put. use on eithor side of your head and use on either aleiA of yaur head and Rotates 180 degrees for use on either adjusts quickly with one hand. It is adjusts quickly with one hand. It is side of your head. The SE-8 also tea- made in u.S.A, and can be used with made In u.SI.A arrd uar1 tw used with turaa our new integrated high noise your vehirits twn-way radio, your hand- your vehicle two-way radio, your hand- eliminator microphone,which meets our held radio or with your emergency held radio or with your emergency famous M-ao standards and assures apparatus Inten:om systWTr. 'nrd sirlyle apparatus Intercom system, Super light you crystal ck-Ar vnira communications. ear design is perfect in circumstances weight (11.7 OZ-) and comfortable, the The mic"ultra-foam"windscreen stops where it is necessary too and Intercom ncAS exctmd a he Nol A regulations.t e wind, dust and moisture Erurn alfuGUAg uncavered,but good mic performance. Includes volume con- communications is essential, headband. trol and adjustable head strap. f F, C:3!1 For Infnrrn;*nn And Your Nearest Dcaier Specialists in "SOUND" Management L 1 -800-442-1504 + 91010 + a + NWT In U.7A. nt By• QUALA-TEL ENT.; 1 800 442 1504; Feb-3-99 11 :02AM; Page 414 OPEN JUMP SEAT NOISE DEDUCTION ALTERNATE JUMP SEAT PROVISION In vehicles with intercom headset positions installed in open jump seat locations, the combination of wind, road, and engine noise picked up by these jump seat headsets can, in some cases,produce excessive;background noise in the intercom system. Additionally,wide variations in engine noise (from idle to high RPM) can falsely trigger the intercom VOX (voice activated) feature. 'this is especially true for older vehicles with open jump seats located right next to the vehicle engine. Tile recommended remedy for the above is to order an additional push-to-talk switch encased in blue mounting box for each open jump seat position. These switches can be conveniently mounted at each jump Suet location and wired so that the jump seat headset microphone is disabled until the switch is pressed. The firefighter then uses the push-to-talk on the intercom instead of the VOX(voice activated) intercom feature. Push-to-talk buttons wired in this way only activate the intercom. Thcy do not let the jump seat locations talk on the vehicle radio. Alternately, you can order SICTRONICS headsets (SE-2P or SE-40P) with the intercom push-to-talk switch already mounted on the carcup for the open jump seat positions. The firefighter then uses the push-to-talk button on his headset carcup to talk on the intercom instead of the VOX feature. The advantage of this method is that it eliminates having to mount and wire additional push-to-talk buttons for the_jump seats. Note however, most departments prefer to have all the headsets on the vehicle(s)the same so that any headset can be used on any position. The headsets with intercom push-to-talk switches on them (Sr.2P and SE-40P) cannot be used in a position that has radio transmit capability such as the driver or officer's position. FEB-03-99 02:15 PM P' 01 �r�► Setcom System 900 t Four Man System Driver Captain CS-900R CS-200L IM-900 Intercom/Mixer T,M Mcsmoo 9RC-ISM6 left �5R JS-900 GS-9D1 L Dual Jumpsaat Station CS-90'I R To: From: Co./be c•• e.,, [J j7 .1 . — nw:,.. ohs; OOOIAXslcJ.Dac _ P. 02 FEB-03-99 02:15 PM etcom ELG624AS System 900 Quotation Elgin F.D, Four man system Cluote # RK-624 Date 3-Feb-99 Quantity PN Description unit Price Extended Price 1 IM-900 intercomlMixer Cnntrol 355.00 355.00 1 9RC-18M6 Radio Cable 182.00 162.00 1 CS-90OR Drivers Headset, Right Dress 311,00 311.00 1 CS-900L Captains Headset, Left Dress 311.00 311.00 1 CS-901 R Jumpseat Headset, Might Dress 311.00 311.00 1 CS-901 L Jumpseat Headset, Left Dross 311.00 311.00 1 JS-900 Dual Jumpseat Station 15ft 109.00 109.00 Total List Price FOB for one system 1,870.00 Terms: Established Terms Delivery: 2-3 Weeks ARO Validity., 30 Days Warranty: Two Years farts & Labor, FOB factory. RADIO INTERFACE Due to the many different makes and models of radios this Setcom system can be interfaced to, lit Is important that the correct radio modal be Identified before ordering. It is the customer's responsibility to correctly identify the radio, The radio Interface device, shown as the second line Rem above, must match the radio being interfaced to, Prior to shipping, Setcom will adjust internal setting& on the intercom system based on the radio interface device shown above. Should the radio model be changed before Installation, a new radio Interface device and internal setting may be required. To insure the correct radio interface device and overall system configuration is shipped, please review this quotation carefully. Sion and return it to Setcom with your purchase order as your confirmation of radio information. Returned components due to Incorrect radio Identification are subject to a restocking charge. Attempting to install an intercom system with a mismatched radio Interface device may result in damage to the radio and will almost certainly cause poor or non-operation of the system, Radio Make & Modal Molorcia MCS2000 Radio interface device 9AC-18M8 Signature of Individual confirming radio model andsystem configuration ....................................................................... Arint dome FEB-03-1999 12:09 DAVID CLARK COMPANY 508 753 5827 P.02i06 David Clark Company Series 3800 Vehicle Intercom System EGLIN FIRE DEPARTMENT EGLIN, IL TO RADIO TO RADIO C3821 C3821 C3402 OR C3408 U3811 U3815 DRIVER OFFICER TO POWER H3442 03820 H3"1 U3800 JUMP 038-12 OR C38-25 H3442 H3442 DAVID HANSEN 3 FEB 99 iUav1m / CIar*COMPANY INCORPORATED 350 Franklin Stmt,Box 15054.Worcester,MA 01815-0054 U.SA TEL:(508)751-5800 E-Mall:92Ws®davidc1ark,c*m FAX:(508)753-5827 Vlslt our web site at http;//Www.davide]Wk,com FEB-03-1999 12:09 DAVID CLARK CDMPAM' 508 753 5827 P.03/06 SERIES 3800 MODULAR COMMUNICATION SYSTEM (Select From Series 3300 Headsets) Model o De�intian Pricy 03800 MASTER STATION 12 or 24 VDC Source $510.00 03801 REMOTE HEADSET STATION 191 .00 03802 REMOTE HEADSET STATION Dual output 243.00 03803 REMOTE JUNCTION MODULE 222.00 03804 REMOTE HEADSET STATION / RADIO INTERFACE 362.00 Must be used w/C3009 Belt Station U3805 RADIO CORD JUNCTION MODULE 252.00 U3806 DUAL HEADSET INTERCOM STATION 7-64.00 U3810 RADIO INTERFACE MODULE / PTT 314.00 U3811 RADIO INTERFACE MODULE / HEADSET STATION 329.00 U3812 DUAL RADIO INTERFACE MODULE 507.00 NU3813 RADIO INTERFACE MODULE (see note below) 414.00 U3814 MULTI RADIO INTERFACE MODULE 616.00 U3815 RADIO INTERFACE MODULE / HEADSET STATION 387.00 U3815A RADIO INTERFACE MODULE / HEADSET STATION 438.00 Accepts C3023 Belt Station U3816 DUAL RADIO INTERFACE HEADSET STATION 632.00 *U3817 REMOTE HEADSET STATION (3ee note below) 300.00 *NOTE: U3813 Radio Interface and U3877 Remote Headset Station are the only Series 3800 Modules that accept Low Impedance Headsets, nodules allow headsets compatible w/portable radios to lc used with Series 3800 Intercom. LOW IMPEDANCE HEADSET (Use With Models U3813 and U3817 py nly) Cord Plug Mic Model Stl a Length/Tye Type Switch H7042 Behind Head 5' Coiled U-174/U None 336.00 SERIES 3800 CORDS C3402 JUMPER CORD - 2 feet 67.00 03408 JUMPER cm - 8 feet 98.00 038-12 JUMPER CORD 106.00 C38-25 122.00 C38-35 134.00 C38-50 Number After Dash Indicates Length 160.00 C38-75 192.00 C38-100 241 .00 03820 POWER CORD - 20 feet 77.00 03821 RADIO INTERFACE CORD - 21 feet RMO rm Oc9 03800 and 04200 System Components and Headsets are not interchangeable FEB-03-1999 12:09 DAVID CLARK COMPANY 508 753 5827 P.04/06 SERIES 3800 SPECIALTY MODULES Price 03009 HEADSET BELT STATION use with U3804 only $184.00 03023 HEADSET BELT STATION use with 03814, U3815A, U3816 377.00 40071G-04 FOOTSWITCH use with U3813,U3814,U3815,U3815A,U3816 165.00 40107G-01 RADIO INTERFACE ADAPTER 5 ft. Cord for Motorola 223.00 ' Syntor X9000,Spectra or Maratrac w/A7 Head 40107G-02 RADIO INTERFACE ADAPTER - Same as 40107G-01 252.00 Except with 20 ft. Cord ACCESSORIES and REPLACEMENT PARTS for SERIES 3800 09227P-81 CONNECTOR 5 pin mates to 40107G-01 b 02 15,70 09271P-13 CABLE 6 coed. for Radio Cords per foot 4.50 09271P-18 CABLE 4 cond. for Jumper Cords per foot 2.60 09815P-20 CABLE 2 cond. for Power Cords per foot 2.20 13238P-01 WEATHER TIGHT CAP for MS Connectors 13.10 18352G-03 MS CONNECTOR 2 socket for Power Cords 31 .20 t8352G-04 MS CONNECTOR 4 pin for Jumper Cords 26.95 18352G-05 MS CONNECTOR 6 pin for Radio Cords 41 .95 t8352G-07 MS CONNECTOR 5 pin for Remote-PTT on 03813 29.25 U3815, U3815A and 03816 183526-17 MS CONNECTOR 6 socket for Radio Cords 29.65 103706-03 OVERHEAD SUPPORT FOR HEADSETS 9.40 rkl250OG-02 STOP GAPS EYEGLASS ADAPTERS 3.50 18434G-02 MICROPHONE WINO SCREEN 3.50 22658G-01 EAR SEAL COMFORT COVER (pair) 6.50 18316G-02 EAR SEAL - FOAM (pair) 6.50 40243G-02 EAR SEAL - FLO-FIT GEL (pair) 17.95 40243G-07 EAR SEAL - FLO-FIT w/Velvet Fleece Surface (pr) 19.95 MODEL C3019 Utilit Radio Adapter System Can be used as stand-alone system or in conjunction with U3800 Communication System 03019 UTILITY ADAPTER with 15 Ft. Coil Cord, Radio PTT 256.00 SWITCH and Volume Control 18352G-16 CONNECTOR KIT - To Panel or Bulkhead Mount 27.85 C3019 Adapter 13238P-01 PROTECTOR CAP - For 18352G-16 (includes Nylon 13.10 Lanyard) 09271P-13 ELECTRICAL CORD - For Wiring Connector Kit to 4.50 Mobile Radio HELMET KIT K10 Adapts to all Over-The-Head Headsets 345.00 U3800 and U4200 System Components and Headsets are not interchangeable FEB-03-1999 12:10 DAVID CLARK CDhPAW 508 753 5827 P.05/06 SERIES 3400 NOISE ATTENUATING HEADSETS For Um Wilh Serles 3100.3400 and 3800 IntArcorn Systems and C3000 Series Mobilc Radio Adapters DESIGNED WITH SPECIAL ATTENTION TO COMFORT.- (,i1 New Low Yensinn Headband Assembly !j) Microphone Boom Rotates for Left or Right Placement on All Models (ti Flex Boom Assembly for Perfect, Easy Microphone Placement l3D Super Soft Pillow Headpad on Over-the-Head Models (i) M-7A Noise Canceling Electret Microphone E-4 Flo-t=it Gel Earseels Over-the-Head Style H3430 H3432 H3492 30' Straight Cord 5'Cog Cord 5'Coil Cord Behind-the-Head Style H3440 H3442 H3441 W Straight Cord S'Coil Cord 5'Coil Corti Single RPrfaiver.Slotted Dome !360 arrid Car*COMPANY INCORPORATED ranklin 6'nK Box 15054,Worcester,MA 01615-0054 09)751-5800 E4Aafl sa1e9ADavid0Wt.com FAX(.rnR)75.5827 FEB-03-1999 12:10 DAVID CLARK COMPANY 508 753 5827 P.06i06 ®AGavid y Clark COMPANY C CIA ET PR OMMER L N I CE LIST . INCORPORATED JUNE 1 360 Franklin Street, Box 15054,Worcester,MA 01615-0054 TEL(508)761-58M E-Mail sa1*sQD2yk CWk wm FAX(508)753.5827 NOISE ATTENUATING HEADSETS FOR INTERCOM SYSTEMS AND C3800 MOBILE RADIO ADAPTERS Series H3400 Headsets Cord SuggeaLed Modej ftk Length am Plums MI_ C SvAtch L;st price ROOM MOUNTED MICROPHONES H3430 Overhead 30" Straight 2P-1643 None $308.00 H3432 Overhead 5'Coil PJ-051 ON/OFF 342.00 H3440 Behind Head 30" Straight 2P-1643 None 308.00 H3441 Behind Head 5' Coil 12J-061 ON/OFF 312.00 Single Receiver Slotted Dome H3442 Behind Head 5' Coil PJ-051 ON/OFF V e 342.00 = }3 0 H3492 Single Ear 5' Coil PJ-051 ON/OFF 282.00 o o, / TOTAL P.06