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HomeMy WebLinkAbout99-111 f Resolution No. 99-111 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH ELGIN PROUD AND BEAUTIFUL, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with Elgin Proud and Beautiful, Inc . for anti-littering, beautification and promotional activities, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: April 14 , 1999 Adopted: April 14 , 1999 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk jz PURCHASE OF SERVICE AGREEMENT CITY OF ELGIN, ILLINOIS/ELGIN. PROUD AND BEAUTIFUL, INC. 1 . On this Jday of 1999 the City of El- gin, Illinois, a municipal cor oration (hereinafter referred to as "City" ) , and Elgin Proud and Beautiful , Inc . , an Illi- nois not-for profit corporation (hereinafter referred to as "EPB" ) , in consideration of the mutually agreed upon cove- nants contained herein, and for other good and valuable con- sideration the sufficiency of which is hereby acknowledged, do hereby enter into this agreement for the purchase of cer- tain services, as stipulated below. 2 . City hereby agrees to pay to EPB the sum of $5, 800 . 3 . EPB hereby agrees to provide the following services on or before December 31, 1999 : A. Set plans and guidelines for 1999 activi- ties, including the Spring CURE River Clean Up . B. Maintain database of volunteers . C . Meet monthly to finalize specific project- details of locations, dates, budget prepara- tion for Earth Day, Adopt-A-Highway Program, Keep America Beautiful Month and CURE river clean up. D. Select target volunteer groups to assist with projects . E . Act as "coordinator" for specific projects . F. Promote events such as "Earth Day" , the "Adopt-A-Highway" program, Keep America Beau- tiful Month (April) and CURE river clean-up. G. Perform a Planting Project to improve a des- ignated location aesthetically by planting trees and landscaping . H. Identify activities/projects which warrant news releases and write copy for same . I . Prepare an EPB Newsletter . J. Prepare articles for the Elgin Spirit commu- nity newsletter as appropriate . K. Provide informational updates for Elgin City Council and Elgin Area Chamber of Commerce as appropriate . L. Research possibilities of Foundation and/or Grant funding. P ' r M. Continue with developing of EPB ' s Pre-school curriculum with Kane County, U-46 and ECC. N. Conduct a City-wide clean up w/CURE . O. Participate in future City HHW Programs as approved. 4 . Failure to perform the above services to the reasonable satisfaction of the Mayor of the City shall result in a termi- nation of this agreement and the refund of the $5, 800 consid- eration, (plus reasonable costs and attorney' s fees, in the event City is required to litigate to retrieve said funds) as and for liquidated damages . 5 . This agreement shall not be construed as creating or con- stituting a joint venture, partnership, employment or other agency relationship or any kin between the parties hereto. ELGIN PROUD AND BEAUTIFUL, INC By Ja rb P e s i d e n t CITY OF ELGIN, a municipal corporation By Mayor Attest : City Clerk SVCAGREE . EPB/COWMEMO. 99/MAR24 City of Elgin Agenda Item No. March 18 , 1999 TO: Mayor and Members of the City Council -FROM: Joyce A. Parker, City Manager SUBJECT: Purchase of Service Agreement With Elgin Proud and Beautiful, Inc. PURPOSE The purpose of this memo is to provide the Mayor and members of the City Council with information to consider approval of the Purchase of Service Agreement with Elgin Proud and Beauti- ful (EPB) . BACKGROUND The City of Elgin has contributed funds to Elgin Proud and • Beautiful (EPB) for several years . Funds are again available through the Boards and Commissions section of the 1999 Budget . The support is structured as a Purchase of Service Agreement with the City. Attached is the Purchase of Service Agreement which outlines a list of proposed EPB activities to benefit Elgin during the coming year. In summary, EPB activities include coordination of specific projects, perform a planting project, prepare a newsletter, maintain a database and conduct a city-wide cleanup. Also attached is a copy of the 1998 EPB Financial Report and the proposed 1999 EPB Budget . EPB was honored in 1996 for their ongoing efforts with an Elgin Image Award for creating a cleaner, more beautiful Elgin. An EPB Newsletter is mailed annually to individuals and businesses to publicize highlights of the program (Spring 1999 publication) . Volunteers and sponsors participated with a city-wide clean-up with CURE (Clean Up and Restore Elgin) . School children were involved with several tree planting programs . EPB has helped promote the City' s curbside recy- cling program, the Adopt-A-Highway program and the County paint exchange program. • •PSA - Elgin Proud and Beautiful March 18, 1999 Page 2 • EPB has completed a preschool program involving a series of projects to introduce recycling and reuse to preschoolers . A training seminar was held at Elgin Community College for area preschool teachers to prepare for a "field test" of the program prior to final publication. Statistics were collected and the program was reevaluated incorporating the suggestions from the teachers . Publication and distribution was accom- plished prior to Earth Day in 1998 . EPB volunteers and their mascot (Captain Clean-Up) visited several block parties during National Night Out . EPB members also assisted the City at the Household Hazardous Waste collection event at ECC. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . FINANCIAL IMPACT The 1999 budget includes $5, 800 in account number 010-0902-70. 9 . 80-07 , Boards and Commissions - Elgin Proud and Beautiful, to fund this year ' s purchase of services agreement . . LEGAL IMPACT None . ALTERNATIVES None . RECOMMENDATION It is recommended that the Mayor and City Council authorize the approval of the Purchase of Service Agreement with Elgin Proud and Beautiful, Inc . in the amount of $5, 800 . Re ectfully submit d, Joy A Parker Ci't Manager DV:cm attachments •