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Home My WebLink About98-72 Resolution No. 98-72 RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER EQUIPMENT FROM DTK COMPUTER INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5 . 02 . 0208( 6 ) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED that it hereby authorizes the purchase of certain computer equipment for evidence tracking from DTK Computer Inc. , a summary of such purchases is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: March 25, 1998 Adopted: March 25, 1998 Omnibus Vote: Yeas 5 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk ROM : . PHONE NO. . r ea. 110 a DTK COMPUTER INC. CITY OF ELGIN SYSTEM PRICING FEBRUARY 1998 APRI PENTIUM II SYSTEMS ATX Midtower Case with 250 watt Power Supply DTK ATX Pentium B- 761 Motherboard W/Intel 440LX Chipset 16MB SDram RAM 1.44 FDD 2.5GB Seagate HDD 24x CD-Rom S3-Trio PCI VGA card w/1MB and MPEG Windows 104 Keyboard Microsoft Intelli-Mouse Windows '95 on CD FCC Class B, 2 year warranty,Novell Certified Cost: K233MMX: S 945 K266MMX: $ 1069 K300MMX: S )243 OPTIONS: Upgrade RAM it) 32MB $ 27 Upgrade RAM to 64MB S 90 Upgrade HDD to 3.2GB $ 22 Upgrade HIM to 4.3GB $ 52 Upgrade HDD to 6.4GB • S125 Add Vibral6 Sound/Spkrs $ 52 . Video to Virge 3D/2MB $ 13 Video to Virge AGP/4MB $ �5 14" SVGA Monitor $165 15" SVGA Monitor $210 17" SVGA Monitor $370 Substitute DOS &Windows/Groups $ 12 Upgrade to WinNT 4.0Work S 78 Askey 56K Int Fax/Data Modem S 62 USR/3Com 56K Int Modem $105 Microsoft Office Professional '97 $190 Many Other Options Are Available, Call For Information ••Prices Subject To Change Without Notice*• Elgin Rcprcsentative Contact: Randy Broadwell 800-804-8048,Extension 8887 2405 ESTES AVENUE, ELK GROVE VILLAGE, IL 60007 . TEL: (847) 593-3288 . FAX: (847) 593-3083 PHONE NO. DTK COMPUTER INC. CITY OF ELGIN SYSTEM PRICING FEBRUARY 1998 - QUIN PENTIUM SYSTEMS • ATX Midtower Case with 250 watt Power Supply DTK ATX Pentium 73I Motherboard W/Intel TX Chipset 16MB EDO RAM 1.44 FDD 2.5GB Seagate HDD 24x CD-Rom S3-Trio PCI VGA card w/1MB and MPEG • Windows 104 Keyboard • Microsoft Intelli-Mouse Windows '95 on CD FCC Class B, 2 year warranty,Novell Certified Cost: Pi66MMX: S 683 P200MMX: $716 P233MMX: $795 OPTIONS: Upgrade RAM to 32MB S 36 Upgrade RAM to 64MB $ 79 Upgrade IDD to 3.2GB $ 22 Upgrade HDD to 4.3GB S 52 Upgrade II3D to 6.4GB $125 . Add Vibral 6 Sound/Spkrs , . S 52 Video to Virge 3D/2MB $ 13 Video To Matrox Mystique 4MB $ 68 14" SVGA Monitor $165 15" SVGA Monitor S210 17" SVGA Monitor $410 Substitute DOS &Windows/Groups S 12 Upgrade to WinNT 4.0Work $ 78 Askey 56K Int Fax/Data Modem $ 62 USR/3COM 56K Int Modem $105 Microsoft Office Pro '97 S190 Many Other Options Are Available, Call For Information **Prices Subject To Change Without Notice• g Elgin Representative Contact: Randy Broadwell 800-804-8048,Extension 8887 2405 ESTES AVENUE, ELK GROVE VILLAGE, IL 60007 , TEL: (847) 593-3288 . FAX: (847) 593-3083 ` ! Fl- ', § — City of Elgin Agenda Item No. or. .�,�,; Y g March 4, 1998 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Evidence Tracking and Computer Equipment PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the purchase of computer equipment for evidence tracking and for other operations in the Police Department . BACKGROUND The City of Elgin was awarded a COPS MORE Block Grant in 1996 for the purchase of equipment to assist in law enforcement . The City Council appointed an Advisory Board as required by the grant . The City Council has received and accepted the "` recommendations of the Advisory Board regarding grant expendi- tures . One of the projects recommended by the Advisory Board and approved by the City Council was the evidence tracking program with a grant allocation of $17, 550 . Two bids were received, Bradford Systems ($18 , 495) and Porter Lee ($9, 617) . While investigating these bids, we contacted the Illinois State Police to create a seamless connection to the Illinois State Police Crime Labs . The result of these inquiries and subse- quent conversation led to an offer from the Illinois State Police to make the City of Elgin the first municipality to use their newly-developed evidence tracking program. The State Police program has numerous advantages and is being offered at no charge . The State Police will provide ongoing support, and the only cost to the City will be the equipment costs and data conversion costs . The State Police is attempting to convert our data currently, and it is believed they will accomplish the conversion at no cost . Since there is no longer a need for the evidence tracking program as originally envisioned, it is recommended that both bids be rejected and the funds be redirected to the purchase of computer equipment to handle the State Police evidence program, as well as six additional computers to replace outdated systems elsewhere in the Police Department . This expenditure is in keeping with the Advisory Board' s recommen- dations and it is within the guidelines of the COPS More Block Grant ' 96 . Evidence Tracking and Computer Equipment March 4, 1998 Page 2 rib. The recommended equipment is listed in Attachment A. The evidence equipment is proposed to be purchased from Intermec . The software is hardware specific and therefore an exception to the Procurement Ordinance as a sole source. The Intermec prices are General Services Administration prices . DTK Computers was the winner of a City bid for computers in 1996 . In an effort to maintain consistency among City-owned computers, the bid award was extended by the City Council for 1997 . The computers have functioned well and are year 2000 compliant . It is recommended that the purchase of the DTK computer equipment be authorized as an exception to the Procurement Ordinance pursuant to Elgin Municipal Code 5 . 02 . 020 B (6) COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Advisory Board has presented its recommendations to the Elgin City Council . They recommended $17, 550 be allocated for an evidence tracking software program and that any monies not spent be reallocated towards computer equipment for the Police Department. el:Yk- FINANCIAL IMPACT The total cost of the computer hardware and software equals $17, 504 .46 . The funds to purchase these items are currently available from the receipt of the Bureau of Justice COPS Block Grant ' 96 . The purchase will be charged to Account No. 252-0000-791 . 92-50, Office Equipment . LEGAL IMPACT None . ALTERNATIVES The City Council could chose to accept the low bidder, Porter Lee ($9, 617) and not participate with the Illinois State Police in this program. r Evidence Tracking and Computer Equipment March 4, 1998 Page 3 RECOMMENDATION It is recommended that the City Council reject the two bids for evidence programs, authorize the purchase of the equipment from Intermec as an exception to the Procurement Ordinance as sole source, extend the bid award to DTK Computer for computer equipment for 1998 and authorize purchase of the the requested equipment . Respectfully submit d, J.(- e • Parker City Manager JB/jb row • rm. rik Attachment A Block Grant `96 Equipment purchase proposal Janus 2020 Hand-Held Data Collection Portable w/ 1 $2,108.00 $2,108.00 Integrated Scanner(Evidence) J2020 User's Manual (Evidence) 1 $36.96 $36.96 2 MB SRAM Type 1 PC Card (Evidence) 1 $194.70 $194.70 J2020 Comm Dock w/spare battery chgr(Evidence) 1 $273.90 $273.90 JD2020 Universal Power Supply(Evidence) 1 $66.00 $66.00 Cable,9F-25M, null modem, 6',RS-232 (Evidence) 1 $50.16 $50.16 Spare J2020 battery pack (Evidence) 1 $59.40 $59.40 Wedge Reader (Evidence) 1 $165.00 $165.00 Wedge interface Kit"PC AT/XT & more (Evidence) 1 $33.00 $33.00 9710 User's Manual (Evidence) 1 $13.20 $13.20 Laser Scanner, Standard Range (Evidence) 1 $656.70 $656.70 1550 Cable to 9710 Wedge (Evidence) 1 $49.50 $49.50 Bar Code Printer (Evidence) 1 $1,184.70 $1,184.70 3400 User's Manual (Evidence) 1 $36.96 $36.96 Super Print Ribbon(Evidence) 1 $21.18 $21.18 Super Print Labels 3.5"(Evidence) 1 $159.28 $159.28 Super Print Labels 4"(Evidence) 1 $34.87 $34.87 DTK APRI Pentium II K300MMX(Evidence) 1 $1,243.00 $1,243.00 Upgrade RAM to 64MB (Evidence) 1 $90.00 $90.00 Upgrade Hard Drive to 6.4 GB (Evidence) 1 $125.00 $125.00 Vibra sound Card & Speakers (anticipate voice 1 $52.00 $52.00 recognition software)(Evidence) Virge AGP 4MB Video Card (Evidence) 1 $55.00 $55.00 17" SVGA Monitor(Evidence) 1 $370.00 $370.00 Upgrade to NT 4.0 (Evidence) 1 $78.00 $78.00 rk 3Comm Token Ring NIC Card (Evidence) 1 $209.57 $209.57 HP LT Laser Printer-CDW- (Evidence) 1 $394.29 $394.29 IBM OS/2 WARP w/Windows-CDW (Evidence) 1 $174.09 $174.09 DTK Quin Pentium P233MMX 6 $795.00 $4,770.00 Upgrade RAM to 32MB 6 $36.00 $216.00 Upgrade Hard Drive to 4.3 GB 6 $52.00 $312.00 Vibra Sound Card & Speakers 6 $52.00 $312.00 Video to Virge 3D/2MB 6 $13.00 $78.00 17"SVGA Monitors 6 $410.00 $2,460.00 Upgrade to Windows NT 4.0 6 $78.00 $468.00 3Comm NIC Card 6 $59.00 $354.00 Reflections for AS400 license upgrade for 6 6 $100.00 $600.00 additional TOTAL COST $17,504.46 tek Intermec prices are General Services Administration prices DTK Computers is recommended for an extension of the 1996 bid award • MEMO To: Howard Pence, CMS From: Linda Butler, Illinois State Police Subject: Intermec Equipment justification Date: January 14, 1998 Additional bar coding equipment is being ordered to continue the roll-out of the Evidence Management system to other ISP districts within the state. The system's bar code processing has been specifically written to run on Intermec equipment. Thus, the need to continue the purchase of Intermec equipment, identified on the BOA, remains. Since Intermec equipment is only sold through through Value Added Resalers, who sale the equipment as package deals with application software, this equipment must continue to be purchased directly from the Intermec Corporation. • A • • r Z 'd 9LL8 VZ9 LIZ 8S I 33110d 31V1S 11 1102id Wd£t :8 866 t-V t- t • • Evidence Management System Computer/Software config. RecomnzenstiedSystem ellibk Corrtputer, Compaq 166MHZ or higher (1SP currently uses: 1BM 350 P75,Compaq Prolined P133 &Compaq Deskpro -1000) 32MB RAM or more 2Gig hard drive or larger 2MB of Video RAM total (some PCs come with 1MG; most new PCs come with 2MG) 15" SVGA monitor with 1024 x 768 resolution 16/4 token-ring card OR PCT LANStreamer token-ring card(prefer PC1) 3.5" Floppy drive 8X or faster internal CD-ROM (can be SCSI or IDE) Laser Printer HPLaserlet 5P OR Lexmark 4039 Software OS/2 4.0 (this includes Windows) OmniPage Pro scanning software-for scanner IBM,DCAF (Distributed Computer Access Facility) rik • 5 :4i0.5-'t:, a • • • • • Ismaary 1998 E 'd SLL8 VZ9 L l Z SS I 30I 10d 31'd1S -II 1102:13 Wd£l :£ 866 l—V 1—l ROM : TEETERS INTERMEC rmu Nu. • Intermec A UNOVA Company Monday January 19, 1998 Intermec Technologies Corporation Jim Burns 6000 Frcadum square.Sulk 160 Deputy Chief of Administration lndcpcndettce.OH 44131 216.447.0203 tcl Elgin Police Department 216.447.353 fax 151 Douglas Avenue www.inccrmoc.com Elgin, IL 60120 • Dear Jim: • Thank you for reviewing with me your requirements for the State of Illinois' evidence tracking bar code data collection system,and sending me the configuration sheets for the bar code equipment. I talked with Linda Butler and she gave me a good synopsis of the system's history and how you intend to use it. lntermec is the largest manufacturer of bar code equipment in the world and the leader in solutions for data collection. Norand and UBI were merged witll Intermec in the Spring of 1997. Enclosed is a quote form, listing equipment and GSA prices, and Intermec information, including a Product Catalog and several product profile sheets. Intermec offers the most comprehensive line of fully integrated auto ID products, including hardware, software, label supplies and services to meet your needs. For More than 15 years Intermec has been teaming with many government departments and agencies in developing solutions using automated data collection technologies. 1 look forward to partnering with you for successful systems solutions. Please contact me if you have any questions, or need more information. • • Sincerely, • • Ron Teeters Government Account Executive • • • r R011 : TEETERS INTERMEC 1-11UN NU. : G107'�4 f C.07 r E , . ■ • 2 ; Gc • 7CC. (, . 3 6 - i 6 err. : 7 154 - / CCU 'r .. eilk Intermec 27.3 - 5G1= r 66 . CC.Ci . 1r QUOTE FORM 5 0 • i 6 C r '- Date: January 19,1998 5; - .t C c _ - Contact: Jim Burns : a •• • C r < Company: Elgin Police Department - - • ' Phone Number: 847-289-2761 - Fax Number: 847-289-2589 is > • From: Ron Teeters,Government Account Executive,telephone:(440)94 •• ; - i C } ;- Fax purchase orders xo(425)356.1889,Attn.:: Govertuue'nt Order 5 67 - 9 c 0 e c �- yf i ;=L7CI nw#C. a+^-M1 :a •-, '}: i Y. w v`t¢ '�- %lySh`ry(�{Tc" �r Sl i '[�y 2 1 - i C (� - . GSA Contract Price oration Remit To: Intermec Technologies GSA Contract No.: GS-35E-156 `` • ` : ` . Corporation, 7 0 1 % ._ ' I'O Box 102493 FSC Group 70,Part 1,Section l 1 Atlanta,GA 30368 Terms: 1%20 days,Net 30 Minimum Order: $100.00 Expiration Date: 3/31/99 . FOB: Destination 414P.J s _.- - • n +.t aw W'4 Y-'?n,:•,:i! n Sv = v'l yT "_47::', �~e lol i 1. Zw. - GN ` ► 1^'3.U."f w • 1 J2020C311100 JANUS 2020 Hand-Held Data Collection Portable $2108.70 52108.70 mow• wJInte, :tut Scanner C 1 065715 J2020 User's Manual $36.96 $36.96 1 058744 2 Mbyte SRAM Type 1 PC Card I $194.70 , S 194.70 1 3D2020C 32020 Comm.Dock w/spare battery chgr 1 $273.90 . $273.90 1 058399 302020 Universal Power Supply I $66.00 $66.00 1 047569 Cable,9F-25M,null modem,6',RS-232 1 $50.16 $50.16 • 1 065557 Spare 32020 battery pack $59.40 $59,40 1 9710001 Wedge eekteader - 1 5165.00 $165.00 1 056944 Wedge Interface Kit PC AT/XT&more $33.00 $33.00 • 1 055875 9710 User's'Manual $13.20 $13.20 1 1550B0I00 i Laser Scanner,Standard Range $656.70 $656.70 1 063695 1550 Cable to 9710 Wedge $49.50 $49.50 I 3400A000 Bar Code Printer 51184.70 $1184.70 I 059691 3400 User's Manual 536.96 $36.96 --12084196 4.1"x6.V-Presattan Ribbon er-3460,ie11 S14=x6- 41476 - - E04812 3.25":c2.Q"Duratran 11-label -.-, 525.56 $25.56- - 1 E05231 .-4-15mx-t&-fhtratran-il-laaei(5330/n,il)'' S25.55 -$B64-5 t /30%//U6 q.I wy400o" 5u .P u .4,,,t,P- m., Ai.ig 2-J.it 1 00409 sic.2'a P^.4.,,,,.:,. . .a lS9. 8 al. 8. P L33-0 301 O "/z I"5t. ,e.,.P,,+ ,. aeeg.Le g Y.g") 3'1.gt._., r lntertnec Technologies Corporation 6001 36th Avenue West.P.O. Box 4280, Everett, WA 98203-9280 Telephone: (425)348-2600 Fax(425)356-11839