Loading...
HomeMy WebLinkAbout98-7 Resolution No. 98-7 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH DIXON ASSOCIATES, LTD. ( 62 S. Grove Avenue) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Dixon Associates, Ltd. for architectural services for a facade improvement project at 62 S. Grove Avenue, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: January 14, 1998 Adopted: January 14, 1998 Omnibus Vote: Yeas 5 Nays 0 Attest : sl Dolonna Mecum Dolonna Mecum, City Clerk T H E A M E R I C A N I N S T I T U T E O F A R C H I T E C T S AIA Document B141 Standard Form of Agreement Between Owner and Architect 1987 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AGREEMENT emade as of the day of in the year of Nineteen Hundred and ninety- eight BETWEEN the Owner: The City of Elgin , Illinois, a municipal corporation (hereinafter (Name and address) 150 Dexter Court referred to as "OWNER") Elgin, Illinois 60120 Attn: Mr. Michael Sarro, Purchasing Director and the Architect: Dixon Associates, Ltd., arl ILLINOIS 5- corporation (hereinafter (Name and address) 202 West Main Street: referred to as "ARCHITECT") St. Charles, Illinois 60174 For the following Project: 62 SOUTH GROVE AVENUE (Include detailed description of Project, location, address and scope.) The project: involves improvements to the east facade of the building at 62 South Grove Avenue in Elgin, Illinois. In general, areas of attention are to include an awning, windows, doors signage, exterior lighting and masonry cleaning and repair (including terra cotta materials) . The Owner and Architect agree as set forth below. Copyright 1917, 1926, 1948, 1951, 1953, 1958, 1961,1963, 1966, 1967, 1970, 1974, 1977,©1987 by The American Institute of Architects, 1735 New York Avenue, N.W., Washington, D.C. 20006. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will be subject to legal prosecution. AIA DOCUMENT 8141 •OWNER-ARCHITECT AGREEMENT• FOURTEENTH EDITION•AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 8141-1987 1 WARNING:Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 schedule or construction budget, the Architect shall prepare, ARCHITECT'S RESPONSIBILITIES for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe 1.1 ARCHITECT'S SERVICES the size and character of the Project as to architectural, struc- tural, mechanical and electrical systems, materials and such 1.1.1 The Architect's services consist of those services per- other elements as may be appropriate. formed by the Architect, Architect's employees and Architect's consultants as enumerated in Articles 2 and 3 of this Agreement 2.3.2 The Architect shall advise the Owner of any adjustments and any other services included in Article 12. to the preliminary estimate of Construction Cost. 1.1.2 The Architect's services shall be performed as expedi tiously as is consistent with professional skill and care and the 2.4 CONSTRUCTION DOCUMENTS PHASE orderly progress of the Work. Upon request of the Owner, the 2.4.1 Based on the approved Design Development Docu- Architect shall submit for the Owner's approval a schedule for ments and any further adjustments in the scope or quality of the performance of the Architect's services which may be the Project or in the construction budget authorized by the adjusted as the Project proceeds, and shall include allowances Owner,the Architect shall prepare,for approval by the Owner, for periods of time required for the Owner's review and for Construction Documents consisting of Drawings and Specifica- approval of submissions by authorities having jurisdiction over tions setting forth in detail the requirements for the construc- the Project. Time limits established by this schedule approved tion of the Project. by the Owner shall not,except for reasonable cause,be exceeded by the Architect or Owner. 2.4.2 The Architect shall assist the Owner in the preparation of the necessary bidding information, bidding forms, the Condi- 1.1.3 The services covered by this Agreement are subject to tions of the Contract, and the form of Agreement between the the time limitations contained in Subparagraph 11.5.1. Owner and Contractor. ARTICLE 2 2.4.3 The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indi- elk SCOPE OF ARCHITECT'S BASIC SERVICES cated by changes in requirements or general market conditions. 2.1 DEFINITION 2.4.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for 2.1.1 The Architect's Basic Services consist of those described the approval of governmental authorities having jurisdiction in Paragraphs 2.2 through 2.6 and any other services identified over the Project. in Article 12 as part of Basic Services,and include normal struc- tural, mechanical and electrical engineering services. 2.5 BIDDING OR NEGOTIATION PHASE 2.2 SCHEMATIC DESIGN PHASE 2.5.1 The Architect, following the Owner's approval of the 2.2.1 The Architect shall review the program furnished by the Construction Documents and of the latest preliminary estimate Owner to ascertain the requirements of the Project and shall of Construction Cost, shall assist the Owner in obtaining bids arrive at a mutual understanding of such requirements with the or negotiated proposals and assist in awarding and preparing Owner. contracts for construction. 2.2.2 The Architect shall provide a preliminary evaluation of the Owner's program, schedule and construction budget 2.6 CONSTRUCTION PHASE—ADMINISTRATION requirements, each in terms of the other, subject to the limita- tions set forth in Subparagraph 5.2.1. 2.6.1 The Architect's responsibility to provide Basic Services 2.2.3 The Architect shall review with the Owner alternative for the Construction Phase under this Agreement commences with the award of the Contract for Construction and termi- approaches to design and construction of the Project. nates at the earlier of the issuance to the Owner of the final 2.2.4 Based on the mutually agreed-upon program, schedule Certificate for Payment or 60 days after the date of SUbStari- and construction budget requirements, the Architect shall tial Completion of the Work. prepare, for approval by the Owner, Schematic Design Docu- 2,6.2 The Architect shall provide administration of the Con- ments consisting of drawings and other documents illustrating tract for Construction as set forth below and in the edition of the scale and relationship of Project components. AIA Document A201, General Conditions of the Contract for 2.2.5 The Architect shall submit to the Owner a preliminary Construction, current as of the date of this Agreement, unless estimate of Construction Cost based on current area,volume or otherwise provided in this Agreement. other unit costs. 2.6.3 Duties,responsibilities and limitations of authority of the 2.3 DESIGN DEVELOPMENT PHASE Architect shall not be restricted,modified or extended without written Contractor,agreement e and 2.3.1 Based on the approved Schematic Design Documents he which onsent sh shall be un easonabiv and any adjustments authorized by the Owner in the program, withheld. AIA DOCUMENT B141 • OWNER-ARCHITECT AGREEMENT• FOURTEENTH EDITION •AIA° • ©19S- THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 B141-1987 2 WARNING:Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. 2.6.15 The Architect shall interpret and decide matters con- 3.2.3 Through the observations by such Project Represen- cerning performance of the Owner and Contractor under the tatives, the Architect shall endeavor to provide further protec- requirements of the Contract Documents on written request of tion for the Owner against defects and deficiencies in the Work, either the Owner or Contractor. The Architect's response to but the furnishing of such project representation shall not such requests shall be made with reasonable promptness and modify the rights,responsibilities or obligations of the Architect within any time limits agreed upon. as described elsewhere in this Agreement. 2.6.16 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the 3.3 CONTINGENT ADDITIONAL SERVICES Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and initial deci- 3.3.1 Making revisions in Drawings, Specifications or other sions, the Architect shall endeavor to secure faithful perfor- documents when such revisions are: mance by both Owner and Contractor,shall not show partiality to either, and shall not be liable for results of interpretations or 1 inconsistent with approvals or instructions previously decisions so rendered in good faith. given by the Owner, including revisions made neces- sary by adjustments in the Owner's program or Proj- 2.6.17 The Architect's decisions on matters relating to aesthe- ect budget; tic effect shall be final if consistent with the intent expressed in .2 required by the enactment or revision of codes, laws the Contract Documents. or regulations subsequent to the preparation of such 2.6.18 The Architect shall render written decisions within a documents; or reasonable time on all claims,disputes or other matters in ques- .3 due to changes required as a result of the Owner's fail- tion between the Owner and Contractor relating to the execu- ure to render decisions in a timely manner. tion or progress of the Work as provided in the Contract Documents. 3.3.2 Providing services required because of significant changes in the Project including, but not limited to, size, qual- matters, including those in question betwe ner and ity, complexity, the Owner's schedule, or the method of bid- Contractor, except for thos o aesthetic effect as pro ding or negotiating and contracting for construction,except for vided in Su 17,shall be subject to arbitration as services required under Subparagraph 5.2.5. rh: A 3.3.3 Preparing Drawings, Specifications and other documen- tation and supporting data, evaluating Contractor's proposals, and providing other services in connection with Change ARTICLE 3 Orders and Construction Change Directives. ADDITIONAL SERVICES 3.3.4 Providing services in connection with evaluating substi- tutions proposed by the Contractor and making subsequent 3.1 GENERAL revisions to Drawings, Specifications and other documentation 3.1.1 The services described in this Article 3 are not included resulting therefrom. in Basic Services unless so identified in Article 12,and they shall 3.3.5 Providing consultation concerning replacement of Work be paid for by the Owner as provided in this Agreement, in damaged by fire or other cause during construction, and fur- addition to the compensation for Basic Services. The services nishing services required in connection with the replacement described under Paragraphs 3.2 and 3.4 shall only be provided of such Work. if authorized or confirmed in writing by the Owner. If services 3.3.6 Providing services made necessary by the default of the described under Contingent Additional Services in Paragraph Contractor,by major defects or deficiencies in the Work of the 3.3 are required due to circumstances beyond the Architect's Contractor,or by failure of performance of either the Owner or control, the Architect shall notify the Owner prior to com- Contractor under the Contract for Construction. mencing such services. If the Owner deems that such services described under Paragraph 3.3 are not required, the Owner 3.3.7 Providing services in evaluating an extensive number of shall give prompt written notice to the Architect. If the Owner claims submitted by the Contractor or others in connection indicates in writing that all or part of such Contingent Addi- with the Work. tional Services are not required,the Architect shall have no obli- gation to provide those services. 3.3.8 Providing services in connection with a public hearing, arbitration proceeding or legal proceeding except where the 3.2 PROJECT REPRESENTATION BEYOND BASIC Architect is party thereto. SERVICES 3.3.9 Preparing documents for alternate,separate or sequential 3.2.1 If more extensive representation at the site than is bids or providing services in connection with bidding,negotia- described in Subparagraph 2.6.5 is required, the Architect shall tion or construction prior to the completion of the Construc- provide one or more Project Representatives to assist in carry- tion Documents Phase. ing out such additional on-site responsibilities. 3.2.2 Project Representatives shall be selected, employed and 3.4 OPTIONAL ADDITIONAL SERVICES directed by the Architect, and the Architect shall be compen- 3.4.1 Providing analyses of the Owner's needs and program- sated therefor as agreed by the Owner and Architect. The ming the requirements of the Project. duties, responsibilities and limitations of authority of Project Representatives shall be as described in the edition of AIA 3.4.2 Providing financial feasibility or other special studies. Document B352 current as of the date of this Agreement,unless 3.4.3 Providing planning surveys, site evaluations or com- otherwise agreed. parative studies of prospective sites. AIA DOCUMENT 8141 • OWNER-ARCHITECT AGREEMENT•FOURTEENTH EDITION•AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 8141-1987 4 WARNING:Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. ARTICLE 5 .3 if the Project is abandoned, terminate in accordance CONSTRUCTION COST with Paragraph 8.3; or .4 cooperate in revising the Project scope and quality as 5.1 DEFINITION required to reduce the Construction Cost. 5.1.1 The Construction Cost shall be the total cost or esti- 5.2.5 If the Owner chooses to proceed under Clause 5.2.4.4, mated cost to the Owner of all elements of the Project designed the Architect, without additional charge, shall modify the Con- or specified by the Architect. tract Documents as necessary to comply with the fixed limit, if established as a condition of this Agreement. The modification 5.1.2 The Construction Cost shall include the cost at current of Contract Documents shall be the limit of the Architect's market rates of labor and materials furnished by the Owner and responsibility arising out of the establishment of a fixed limit. equipment designed, specified, selected or specially provided The Architect shall be entitled to compensation in accordance for by the Architect, plus a reasonable allowance for the Con- with this Agreement for all services performed whether or not tractor's overhead and profit. In addition, a reasonable allow- the Construction Phase is commenced. ance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work during construction. ARTICLE 6 5.1.3 Construction Cost does not include the compensation of USE OF ARCHITECT'S DRAWINGS, the Architect and Architect's consultants, the costs of the land, SPECIFICATIONS AND OTHER DOCUMENTS rights-of-way, financing or other costs which are the respon- sibility of the Owner as provided in Article 4. 6.1 The Drawings, Specifications and other documents pre- 5.2 RESPONSIBILITY FOR CONSTRUCTION COST pared by the Architect for this Project are instruments of the Architect's service for use solely with respect to this Project 5.2.1 Evaluations of the Owner's Project budget, preliminary and, unless otherwise provided, the Architect shall be deemed estimates of Construction Cost and detailed estimates of Con- the author of these documents and shall retain all common law, struction Cost, if any, prepared by the Architect, represent the statutory and other reserved rights, including the copyright. Architect's best judgment as a design professional familiar with The Owner shall be permitted to retain copies,including repro- the construction industry. It is recognized, however, that nei- ducible copies, of the Architect's Drawings, Specifications and ther the Architect nor the Owner has control over the cost of other documents for information and reference in connection labor, materials or equipment, over the Contractor's methods with the Owner's use and occupancy of the Project.The Archi- of determining bid prices,or over competitive bidding,market tect's Drawings, Specifications or other documents shall not be or negotiating conditions. Accordingly, the Architect cannot used by the Owner or others on other projects,for additions to and does not warrant or represent that bids or negotiated prices this Project or for completion of this Project by others, unless will not vary from the Owner's Project budget or from any the Architect is adjudged to be in default under this Agreement, estimate of Construction Cost or evaluation prepared or agreed except by agreement in writing and with appropriate compen- to by the Architect. sation to the Architect. 5.2.2 No fixed limit of Construction Cost shall be established 6.2 Submission or distribution of documents to meet official as a condition of this Agreement by the furnishing,proposal or regulatory requirements or for similar purposes in connection establishment of a Project budget, unless such fixed limit has with the Project is not to be construed as publication in deroga- been agreed upon in writing and signed by the parties hereto.If tion of the Architect's reserved rights. such a fixed limit has been established, the Architect shall be permitted to include contingencies for design, bidding and price escalation, to determine what materials,equipment,com- ponent systems and types of construction are to be included in the Contract Documents, to make reasonable adjustments in ARTICLE 7 the scope of the Project and to include in the Contract Docu- ments alternate bids to adjust the Construction Cost to the fixed ARBITRATION limit. Fixed limits,if any,shall be increased in the amount of an increase in the Contract Sum occurring after execution of the r"y Contract for Construction. parties to this Agreement arising out of or relating to this Agr - ment or breach thereof shall be subject to and decided arhL 5.2.3 If the Bidding or Negotiation Phase has not commenced tration in accordance with the Construction Indust Arbitra- within 90 days after the Architect submits the Construction tion Rules of the American Arbitration Associate currently in Documents to the Owner, any Project budget or fixed limit of effect unless the parties mutually agree oth ise. Construction Cost shall be adjusted to reflect changes in the 7.2 general level of prices in the construction industry between the other Demand for arbitration shall be ed e writing with the date of submission of the Construction Documents to the other party to this Agreement with the American Arbitra Owner and the date on which proposals are sought. tion Association.A demand f arbitration shall be made within 5.2.4 If a fixed limit of Construction Cost (adjusted as pro a reasonable time after claim, dispute or other matter in vided in Subparagraph 5.2.3) is exceeded by the lowest bona question has arisen.I o event shall the demand for arbitration fide bid or negotiated proposal, the Owner shall: be made after t date when institution of legal or equitable proceedings ed on such claim, dispute or other matter in 1 give written approval of an increase in such fixed question ould be barred by the applicable statutes of limitations. limit; 7 o arbitration arising out of or relating to this Agreement .2 authorize rebidding or renegotiating of the Project shall include,by consolidation,joinder or in any other manner, within a reasonable time; Oct l tional person AIA DOCUMENT 6141 •OWNER-ARCHITECT AGREEMENT•FOURTEENTH EDITION•AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORKAVENUE,N.W.,WASHINGTON,D.C.20006 B141-1987 6 WARNING:Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. the specific information considered by the Owner to be confi- 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES dential or proprietary. The Owner shall provide professional credit for the Architect on the construction sign and in the pro motional materials for the Project. 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to ser- ARTICLE 10 vices performed within each phase of service, on the basis set PAYMENTS TO THE ARCHITECT forth in Subparagraph 11.2.2. 10.3.3 If and to the extent that the time initially established in 10.1 DIRECT PERSONNEL EXPENSE Subparagraph 11.5.1 of this Agreement is exceeded or extended 10.1.1 Direct Personnel Expense is defined as the direct vices�re�ndered Idur of the Architect,during the add tional period for tof time hallsbe salaries of the Architect's personnel engaged on the Project and computed in the manner set forth in Subparagraph 11.3.2. the portion of the cost of their mandatory and customary con- tributions and benefits related thereto, such as employment 10.3.4 When compensation is based on a percentage of Con- taxes and other statutory employee benefits, insurance, sick struction Cost and any portions of the Project are deleted or leave, holidays, vacations, pensions and similar contributions otherwise not constructed,compensation for those portions of and benefits. the Project shall be payable to the extent services are per- formed on those portions, in accordance with the schedule set 10.2 REIMBURSABLE EXPENSES forth in Subparagraph 11.2.2,based on(1)the lowest bona fide bid or negotiated proposal, or(2)if no such bid or proposal is 10.2.1 Reimbursable Expenses are in addition to compensa- received, the most recent preliminary estimate of Construction tion for Basic and Additional Services and include expenses Cost or detailed estimate of Construction Cost for such por- incurred by the Architect and Architect's employees and con- tions of the Project. sultants in the interest of the Project,as identified in the follow- ing Clauses. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 10.2.1.1 Expense of transportation in connection with the 10.4.1 Payments on account of the Architect's Additional Project; expenses in connection with authorized out-of-town Services and for Reimbursable Expenses shall be made monthly travel; long-distance communications; and fees paid for secur- upon presentation of the Architect's statement of services ren- ing approval of authorities having jurisdiction over the Project. dered or expenses incurred. 10.2.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other documents. 10.5 PAYMENTS WITHHELD 10.2.1.3 If authorized in advance by the Owner, expense of 10.5.1 No deductions shall be made from the Architect's com- overtime work requiring higher than regular rates. pensation on account of penalty, liquidated damages or other sums withheld from payments to contractors,or on account of 10.2.1.4 Expense of renderings,models and mock-ups requested the cost of changes in the Work other than those for which the by the Owner. Architect has been found to be liable. 10.2.1.5 Expense of additional insurance coverage or limits, 10.6 ARCHITECT'S ACCOUNTING RECORDS including professional liability insurance, requested by the Owner in excess of that normally carried by the Architect and 10.6.1 Records of Reimbursable Expenses and expenses per- Architect's consultants. taining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense shall be avail- 10.2.1.6 Expense of computer-aided design and drafting able to the Owner or the Owner's authorized representative at equipment time when used in connection with the Project. mutually convenient times. ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 11.1 AN INITIAL PAYMENT of N/A shall be made upon execution of this Agreement and credited to the Owner's account at final payme Dollars($------------)t. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICES, as described in Article 2, and any other services included in Article 12 as part of Basic Services, Basic Compensation shall be computed as follows: (Insert basis of compensation, including stipulated sums, multiples or percentages, and identify phases to ubich particular methods of compensation apply, r� necessarl,) A fixed fee of $3,200.00 as outlined in Article 11.2.2 plus an allowance of $500.00 for reimbursable expenses for a total fixed fee of $3,700.00. AIA DOCUMENT B141 • OWNER-ARCHITECT AGREEMENT• FOURTEENTH EDITION•AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 B141-1987 8 WARNING:Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. 11.5.3 The rates and multiples set forth for Additional Services shall be annually adjusted in accordance with normal salary review practices of the Architect. ARTICLE 12 OTHER CONDITIONS OR SERVICES (Insert descriptions of otber services, identify Additional Services included within Basic Compensation and modifications to the payment and compensation terms included in this Agreement.) This agreement may be terminated in the sole discretion of OWNER after the design phase as provided herein has been completed upon seven (7) days written notice. ARTICLE 13 The terms of this agreement shall be severable. In the event any of the terms or provisions of this agreement shall be deemed to be void or otherwise unenforceable for any reason, the remainder of this agreement shall remain in full force and effect. ARTICLE 14 This agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto, except to the extent specifically provided for herein. This Agreement entered into as of the day and year first written above. OWNER THE CITY OF ELGIN ARCHITECT D ON ASSOCIATES, LTD. By: (Si ure) (Signatu To�,/ C C A . A41e Kt� e -, c l�/ A G e Michael A. Dixon, FAIA (Print,6d name and title) (Printed name and title) 1 i CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT 0141 •OWNER-ARCHITECT AGREEMENT• FOURTEENTH EDITION•AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 8141.1887 10 WARNING:Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. . �rlupys City of Elgin Agenda Item No. December 8, 1997 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Architectural Services for a Facade Improvement Project - 62 South Grove Avenue PURPOSE The purpose of this memorandum is to request consideration of awarding a contract for architectural services for a Facade Improvement Program project at 62 South Grove Avenue . BACKGROUND Upon receipt of an application for Facade Improvement Program participation for the property at 62 South Grove Avenue (owner: Centro de Informacion) , a Request for Proposal was sent to firms to request proposals to provide architectural services . Under the Facade Improvement Program, architectural services are paid by the City. Services include design, preparation of construction documents, assistance with bidding and construction oversight . The architect will work with staff and the property owner to develop the building design. Further services provided will be contingent upon City Council approval of the project and a Facade Improvement Program Agreement being executed. Three firms responded to the Request For Proposal . A tabula- tion sheet of bids is attached. The firm demonstrating the desired expertise and submitting the lowest fee for services was Dixon Associates, Ltd. of St . Charles . The firm is amply qualified given their past experience with Elgin' s Facade Improvement Program, having provided services for projects at 310 East Chicago Street, 209-211 East Chicago Street and 163-167 East Chicago Street . A copy of the proposal submitted is provided. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT r � Facade Improvement Project - 62 South Grove Avenue December 8, 1997 Page 2 J� The fixed fee for providing the architectural services associ- ated with a facade project at 62 South Grove Avenue is $3, 700. 00. Sufficient funds for this expenditure are avail- able in account number 350-0000-795 . 78-99, Downtown Redevelopment Fund, Rehab Grants . A budget amendment will be necessary. LEGAL IMPACT None. ALTERNATIVES 1 . Approve the proposal by Dixon Associates, Ltd. to provide architectural services for a facade improvement project at 62 South Grove Avenue . 2 . Reject the proposal by Dixon Associates, Ltd. to provide architectural services for a facade improvement project at 62 South Grove Avenue . RECOMMENDATION It is recommended that the proposal by Dixon Associates, Ltd. for architectural services, at a fixed fee of $3, 700 . 00 be approved. Respectfully submitted D ah Nier, Director New Centur, jPartnership .� J�C Bobby R chardson Rehabilitation Specialist 'Sarosh Saher, Historic Pr e vat ' on Specialist t o 'ert Malm In erim City Manager DKN/mat TABULATION OF BIDS f `� CITY OF ELGIN r` Q Invitation No. `1"j — (QS N Date of Opening a 3 n Department \,�kj%lCf -m \ux — A ✓ 7 Item No. Description 1 i 1 IIII_III OWN AR