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Home My WebLink About98-56 Resolution No. 98-56 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE ELGIN JUNIOR WOMAN' S CLUB BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with the Elgin Junior Woman' s Club for the adopt-a-highway program, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: March 11, 1998 Adopted: March 11, 1998 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk AGREEMENT This agreement is made and entered into this 1ST day of 3 ) Jc , 1998, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City" ) , and the Elgin Junior Woman' s Club, a Not-For-Profit Organization, (hereinafter referred to as "The Club" ) . WHEREAS, the City has determined it to be in its best interests to enter into an agreement with The Club pursuant to Illinois Compiled Statutes, 605 ILCS 120/1, et seq. , commonly known as the Illinois Adopt-a-Highway Act; and WHEREAS, the City has determined it to be in the best interest of its citizens to maintain clean and attractive high- ways . NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto agree as fol- lows : 1 . Definitions as used herein shall be those used at Illinois Compiled Statutes, 605 ILCS 120/10, (hereinafter re- ferred to as "Act" ) . 2 . This agreement is made and entered into pursuant to the terms of the Act. In the event of any omissions or ambiguity of any of the provisions of this agreement, the terms of the Act shall apply. 3 . This agreement shall terminate four years after the execution date entered above. 4 . The Club shall collect litter along an adopted section as defined in the Act no less than four times in each twelve month period, or as directed by the director, as defined by the Act. 5 . The Club shall provide ten days written notice, or notice as directed in writing by the director, to the director prior to any litter collection. 6 . The Club shall require, and hereby agree, that each of their members shall wear, in its intended manner, any safety apparel provided by City while collecting litter. 7 . The Club shall prohibit, and shall be responsible for failure to prohibit, its members from possessing, consuming or being under the influence of alcohol or any drugs while on an adopted section. 8 . The Club shall maintain and made available a first-aid kit and adequate supply of drinking water for its members during each litter collection. 9 . The Club shall not subcontract or otherwise assign or delegate its responsibilities or duties pursuant hereto, to any other group or person or permit any other group or person to perform such responsibilities or duties . 10 . The Club shall place all collected litter in bags provided by City, and shall place filled bags at a location on the adopted section as designated by the director. 11 . The Club shall conduct, through a group coordina- tor or designee, group safety meetings and shall require its members to receive safety training as directed by City. 2 12 . The Club shall obey and abide by all laws, regulations and ordinances, including, but not limited to, those relating to safety, and shall adhere to all other safety direc- tives as may be provided by City. 13 . The Club shall provide at least one supervisor no less than twenty-one (21) years of age for each five (5) persons under the age of eighteen ( 18) who are present on an adopted section at any time. 14 . The Club shall not allow any person under the age of thirteen ( 13) to participate in any litter collection. 15 . The Club shall require each of its members to attend a safety meeting conducted by group coordinator prior to any member participating in any litter collection. 16 . The Club shall hold harmless and indemnify the City, its agents, employees and assigns from and against any and all claims for damages, causes of action, suits, or any other liability resulting from or arising out of the performance of this agreement, specifically including, but not limited to, any such claims for damages, causes of action, suits or any other liability resulting from any negligent acts or omissions by City, its agents, employees or assigns . 17 . City shall determine the specific section of right-of-way which shall be adopted by The Club. 18 . City shall erect a sign which shall conform to the requirements of Section 35 of the Act at each end of the adopted section, which signs shall display the name or acronym of The Club. 19 . City shall provide bags to The Club. 3 20 . City shall provide any safety apparel or signs to The Club which City may deem necessary or desirable within its sole discretion. 21 . City shall remove filled bags from the adopted section as soon as practical after litter collection has oc- curred, and shall otherwise remove litter from any adopted section only under circumstances involving unusually large, heavy or hazardous items . 22 . City may terminate this agreement in the event of a breach of any of the terms contained herein, or if City deter- mines that The Club involvement in this agreement is inconsis- tent with any restrictions or limitations established by City, upon written notice. 23 . This agreement represents the entire agreement between the parties hereto. No oral representations, promises, terms or agreements have been made, and any such representa- tions, promises, terms or agreements shall be of no force and effect. 24 . If any of the terms of this agreement conflict with any of the terms of any other written agreement between the parties hereto, the terms of this agreement shall apply. 25. The terms of this agreement shall be considered severable. If any of the terms or provisions contained herein are found to be void, illegal or otherwise unenforceable, the remainder of this agreement shall remain in full force and effect. 4 26 . This agreement shall not be deemed to constitute an employment relationship, joint venture or partnership between the parties hereto. 27 . The agreement shall be subject to and governed by the laws of the State of Illinois. 28. Section Involved: Route 31, from Kimball Street to Chicago Street. CITY OF ELGIN ty anager Attest: ,4-G11,-"69.vt."^-42 City Clerk (Seal) BY c1J:§63.0.- :' EJk) Elgin a for Woman' s Club Its �---ViLLAktdLOfficer 5 �Cy pF EEC Agenda Item No. 15: — City of Elgin ti February 3 , 1998 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Adopt-A-Highway Agreements with IDOT, City of Elgin and Elgin Junior Woman' s Club PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorizing the Elgin Junior Woman' s Club to adopt a section of state highway in Elgin, under the sponsoring jurisdiction of the City of Elgin. BACKGROUND The State of Illinois passed legislation dated September16, 1992 commonly known as the Illinois Adopt-A-Highway Act. This program allows private citizens to support local anti-litter efforts by allowing groups to adopt a section of highway for the purpose of litter collection. The City was contacted by the Elgin Junior Woman' s Club. They proposed adopting Route 31, from Kimball Street to Chicago Street per the attached sketch. The Adopt-A-Highway program has been successful in Illinois, as well as throughout many states in the nation. We believe this program greatly improves the quality of life in our community. This is the tenth agreement to be processed per the attached summary sheet which provides a status report on the overall program in Elgin. The City will be obligated to install signs at each end of the adopted section with the name of the group displayed. The City will provide trash bags, safety vests and safety train- ing. The City will collect the bags of trash a minimum of four times each year. Adopt-A-Highway February 3 , 1998 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Elgin Junior Woman' s Club Orie.,F INANCIAL IMPACT The estimated cost is $500 per year. Sufficient funds are available and would be charged to account numbers 010-3321-753 . 19-08 (Traffic Control Materials) for two signs and 010-3331-754 . 33-02 (Refuse Services) for disposal . (P 5 LEGAL IMPACT one. ALTERNATIVES None. RECOMMENDATION It is recommended that the City Council authorize the Mayor to execute the Adopt-A-Highway agreement between the City and IDOT, as well as for the City Manager to execute the agreement between the City and the Elgin Junior Woman' s Club. rik Respectfully submitted,cr-.2..„) - David L. Lawry, P. MO D' ector of Public Works — aiL A'ce ". Parker City Manager JAP:GWM:mg Attachments tr—if( F:OZI1 I \ " ri. )-1:J.:, /—11 _A i ., ) ift ,4 , . ,,f, ropAvs. • 1 11 e... N---lit. ,..„_. , , , \ . 3 ' . , Y_.: -.Hemp .—Ave . 7 5. g 1--s—usLes,—ald i 14 I Li i I It .---".' , •CSTON 11.' 1 A .. i J UM\ .„.. ii.7 ii HAVE I 1"-I. i i i 1 , ‘..„, / 1,ssso., * ., Avt / ' TA ti P -1 2 =\ =I jillfr., . i 1 wcoost , 1-7-1 iI i=ii Avg j * cot Tow I AVII/:".. 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