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Home My WebLink About98-32 Resolution No. 98-32 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH ELGIN PROUD AND BEAUTIFUL, INC . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with Elgin Proud and Beautiful, Inc . for anti-littering, beautification and promotional activities, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: February 11, 1998 Adopted: February 11, 1998 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk i PURCHASE OF SERVICE AGREEMENT CITY OF ELGIN, ILLINOIS/ELGIN PROUD AND BEAUTIFUL, INC. 1 . On this day of 1998 , the City of Elgin, Illinois , a milnicipal corporatioYeautiful,(hereinafter referred to as "City" ) , and. Elgin Proud and Inc . (hereinafter referred to as "EPB" ) , in consideration of the mutually agreed upon covenants contained herein, and for other good and valu- able consideration the sufficiency of which is hereby acknowl- edged, do hereby enter into this agreement for the purchase of certain services, as stipulated below. 2 . City hereby agrees to pay to EPB the sum of $5, 800 . 3 . EPB hereby agrees to provide the following services on or before December 31 , 1998 : A. Set specific plans and guidelines for 1998 activities . B. Maintain database of volunteers . C. Meet monthly to finalize specific project details of locations, dates , budget prepara- tion, etc . D. Select target volunteer groups to assist with _ projects . E . Act as "coordinator" for specific projects . F . Promote events such as "Earth Day" , the "Adopt-A-Highway" program, Keep America Beau- tiful Month (April) and CURE river clean-up. G. Perform a Planting Project to improve a des- ignated location aesthetically by planting trees and landscaping. H. Identify activities/projects which warrant news releases and write copy for same. I . Prepare an EPB Newsletter. J. Prepare articles for the Elgin Spirit commu- nity newsletter as appropriate . K. Provide informational updates for Elgin City Council and Elgin Area Chamber of Commerce as appropriate. L. Research possibilities of Foundation and/or Grant funding. M. Continue with testing of EPB ' s Pre-school curriculum with Kane County, U-46 and ECC . N. Conduct a City-wide clean up w/CURE . O. Participate in future City HHW Programs as approved. Failure to perform the above services to the reasonable satis- faction of the Mayor of the City shall result in a termination of this agreement and the refund of the $5, 800 consideration, (plus reasonable costs and attorney' s fees , in the event City is required to litigate to retrieve said funds) as and for liquidated damages . ELGIN PROUD AND BEAUTIFUL, INC By Cindy Bla 1 President CITY OF ELGIN, a municipal corporation By Mayor Attest: 00`."— City Clerk MDM0152 .A/COWMEMO. 98/JAN28 City of Elgin Agenda Item No. January 13, 1998 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT : Purchase of Service Agreement With Elgin-Proud and Beautiful, Inc. PURPOSE The purpose of this memo is to provide the Mayor and members of the City Council with information to consider approval of the Purchase of Service Agreement with Elgin Proud and Beauti- ful . BACKGROUND The City of Elgin has contributed funds to Elgin Proud and • Beautiful (EPB) for several years . Funds are again available through the Boards and Commissions section of the 1998 budget . The support is structured as a Purchase -of Service Agreement with the City. Attached is the Purchase of Service Agreement which outlines a list of proposed EPB activities to benefit Elgin during the coming year. Also attached is-- a- copy of the 1997 EPB Financial ..Report and the proposed 1998 EPB Budget. We note EPB was honored in 1996 for their ongoing efforts with an Elgin Image Award for creating a cleaner, more beautiful Elgin. .An EPB Newsletter is mailed annually to individuals and businesses to publicize highlights of the program (copy attached) . Volunteers and sponsors participated with a city-wide clean-up with CURE. School children were involved with several tree planting programs . EPB has helped promote the City' s curbside recycling program, the Adopt-A-Highway program and the County paint exchange program. EPB _is now completing a Preschool Program involving a series of projects to introduce recycling and reuse to preschoolers . A training seminar was held at Elgin Community College for area preschool teachers to prepare for a "field test" of the • program prior to final publication. Statistics were collected and the program was reevaluated incorporating the suggestions from the teachers . Publication and distribution is scheduled prior to Earth Day. EPB Purchase of Service Agreement January 13, 1998 Page 2 EPB volunteers and their mascot (Captain Clean-Up) visited several block parties during National Night Out . EPB members also assisted the City at 'the HHW collection event at ECC . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. 0" FINANCIAL IMPACT 'In 1998, there is $5, 800 budgeted in account number 010-1902-709. 80-07 Boards and Commissions - Elgin Proud and Beautiful. I\;LEGAL IMPACT 4(\ ,_None . ALTERNATIVES None . RECOMMENDATION • It is recommended that they Mayor and City Council authorize the approval of the Purchase of Service Agreement with Elgin Proud and Beautiful, Inc. in the amount of $5, 800 . Respectfully submitted, David L. Lawry, Director of Pub is Works gice Parker City Manager GWM:mg Attachments ELGIN PROUD AND BEAUTIFUL FINANCIAL REPORT ACTUAL VERSUS BUDGET YEAR ENDED 12/31/97 ACTUAL BUDGET SUPPORT: GOVERNMENTAL SUPPORT $5, 800 . 00 $5, 800 . 00 PUBLIC SUPPORT 100 . 00 100 . 00 ANNUAL MEETING . 00 500 . 00 TOTAL SUPPORT $5, 900 . 00 $6, 400 . 00 • EXPENDITURES : ADVERTISING / MARKETING $1, 595 . 10 $3 , 000 . 00 ANNUAL MEETING . 00 500 . 00 AUDIT / FEES PAID 255 . 00 300 . 00 AWARDS . 00 100 . 00 COMMUNITY PROJECTS 3 , 509 . 67 4, 000 . 00 INSURANCE . 00 100 . 00 PRESCHOOL PROGRAM 1, 155 . 93 500 . 00 PRINTING 482 . 69 500 . 00 MISCELANEOUS OPERATING 84 . 69 200 . 00 RESERVE FOR CONTINGENCIES . 00 200 . 00 TOTAL EXPENDITURES . $7 , 083 . 08 $9 , 400 . 00 EXCESS EXPENDITURES OVER SUPPORT $1, 183 . 08 CHECKING ACCT BALANCE 1/1/97 5 , 033 . 72 CHECKING ACCT BALANCE 12/31/97 $3 , 850 . 64 ELGIN PROUD AND BEAUTIFUL BUDGET - 1998 SUPPORT GOVERNMENTAL SUPPORT $5, 800 . 00 PUBLIC SUPPORT 100 . 00 TOTAL SUPPORT $5, 900 . 00 EXPENDITURES ADVERTISING / MARKETING $2 , 000 . 00 AUDIT / FEES 300 . 00 AWARDS 100 . 00 COMMUNITY PROJECTS 4, 000 . 00 INSURANCE 100 . 00 MISCELLANEOUS OPERATING 100 . 00 PRESCHOOL PROGRAM 1, 000 . 00 PRINTING 500 . 00 RESERVE FOR CONTINGENCIES 200 . 00 TOTAL EXPENDITURES $8 . 300 . 00 EXCESS EXPENDITURES OVER SUPPORT $2, 400 . 00 CHECKING ACCOUNT BALANCE 1/1/98 3 . 850 . 64 CHECKING ACCOUNT BALANCE 12/31/98 $1, 450 . 64